2004-14-Minutes for Meeting December 01,2003 Recorded 1/6/2004DESCHUTES COUNTY OFFICIAL RECORDS 100414
NANCY BLANKENSHIP, COUNTY CLERK CJ U
COMMISSIONERS' JOURNAL 01/0611004 03;16;06 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 1, 2003
Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Anna Johnson and David
Givans, Commissioners' Office; and Mark Pilliod, Legal Counsel. No media
representatives or other citizens were present.
The meeting began at 1:30 p.m.
1. Update on Policies.
David Givans briefly explained the final draft of two proposed policies, which
have both been reviewed by the Commissioners and Legal Counsel several
times.
Cash Over/Short Policy:
Mr. Givans said that he has received some feedback from
departments, all of it positive.
Fraud Reporting:
Mr. Givans stated that comments were received from the Sheriffs
Office, Mental Health and Health, which were addressed. The
purpose of the policy is to keep the Treasurer aware that the
departments' funds are balanced, beyond internal review.
The Commissioners indicated that the two policies should be placed on the
December 8 Board meeting agenda.
Minutes of Administrative Liaison Monday, December 1, 2003
Page 1 of 3 Pages
2. Communications Update.
Anna Johnson explained that tickets are being sold for the employee holiday
party. She also said that quilts are being hung this week in various County
buildings as part of national AIDS recognition.
3. Update of County Projects.
Mike Maier said that, if funding allows, he would like to see the doors to the
Juvenile Community Justice and Parole & Probation buildings converted to the
same type of door security system now used at the Human Services building
and the new County/State building. The Board stated that this would be
acceptable if funding is available to do so; they asked that an estimate be
provided to them at the next meeting.
4. Discussion of Meetings with County Service Districts.
The Commissioners indicated that no special meetings need to be set with the
boards of the Service Districts beyond what already takes place.
5. Other Business.
Mike Maier stated that Marty Wynne is investigating the potential of setting up
a credit card system for the payment of taxes. In this case, a fee would be
added to the amount the customer pays. He will update the Board as soon as
possible on this issue.
Mark Amberg and Mike Viegas gave an overview of "Project Civic Access",
which is a comprehensive ADA review through the U.S. Department of Justice.
The DOJ makes a site visit to the agencies involved, one of which is the City of
Ashland.
Although it is voluntary, it is felt that it is best to allow the review. The County
always brings in CORIL, and don't anticipate any problems. However, Mr.
Viegas added that the review could be somewhat technical in nature; for
instance, some entities have a talking website for the sight impaired. He said
that his department has $25,000 budgeted each year to deal with ADA issues.
Minutes of Administrative Liaison Monday, December 1, 2003
Page 2 of 3 Pages
At this point the Commissioners and Legal Counsel went into executive session,
called under ORS 192.660(1)(d), labor negotiations.
Being no further items brought before the group, the meeting adjourned at
2: 30 p. m.
DATED this 1St Day of December 2003 for the Deschutes County Board
of Commissioners.
is R. Luke;
TomlDeWolf, Commissioner
ATTEST: Mic ael. Dal , Commissioner
foak
Recording Secretary
Minutes of Administrative Liaison Monday, December 1, 2003
Page 3 of 3 Pages