2004-19-Minutes for Meeting December 10,2003 Recorded 1/6/2004DESCHUTES COUNTY OFFICIAL RECORDS I�
NANCY BLANKENSHIP, COUNTY CLERK C} 200-191�7+�y
COMMISSIONERS' JOURNAL 01/06/2004 03;16;06 PM
IIIIIIII IIIIIIIIIIIIIIIII III
2004-35
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
- C r
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 10, 2003
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Tom Blust and Gary Judd,
Road Department; Tammy Credicott, Property Management; Judith Ure,
Commissioners' Office; Steve Jorgensen, Community Development; and Jim Ross,
Sheriffs Office. Also present were media representatives Chris Barker of the
Bulletin and Barney Lerten of bend.com and The Bugle; and ten other citizens.
Chair Luke called the meeting to order at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Public Hearing and Consideration of Signature of
Order 2003-124, Determining and Certifying the Final Assessments for the
Collar Drive Local Improvement District; and Order No. 2003-125,
Establishing Collar Drive as a County Road.
Gary Judd explained that he has not been contacted by any property owners,
and the cost came in under the bid amount.
Commissioner Luke opened the public hearing.
Barbara Miller, a property owner in the proposed District, said that although the
cost came in under the original cost, could the County reduce the cost or the
interest.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 1 of 7 Pages I rescheduling and other changes
Gary Judd stated that the interest is at 5.7%, and the bonds were presold; the
interest includes the bond cost plus 1.25% for collection services. The amount
would be paid twice a year, over ten years.
Commissioner Luke explained that local improvement districts are
complication and involved. The County doesn't initiate the process; property
owners come to the County. He added that there is no way the County can
subsidize the cost, but will take over maintenance if it is built to County
specifications. He said that if the local improvement district debt is paid off
early, the County still has to pay the costs as established.
Mike Maier added that this is a very low interest rate; some are as high as 9%.
Commissioner DeWolf observed that it does add to the value of the properties.
Ms. Miller asked if the cost is tax deductible; Commissioner DeWolf said he
thinks it is, but advised Ms. Miller to check with her tax preparer.
No further testimony was offered, so Chair Luke closed the public hearing.
DEWOLF: Move approval of Order No. 2003-124.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
DEWOLF: Move approval of Order No. 2003-125.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
3. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2003-133, Adopting an Annual Update to the
Transportation and Parks SDC Rate Charged to New Development within
the Redmond Urban Growth Boundary (Outside the City Limits).
This public hearing was continued from December 3, 2003.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 2 of 7 Pages rescheduling and other changes
Mary Malloy, the Director of the City of Redmond Public Works Department,
said that the cost is based on the annual construction cost index increase, and
there have been no successful challenges to the methodology used to determine
the SDC's.
Chair Luke then opened the public hearing.
Being no testimony offered, Chair Luke closed the public hearing.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2003-
525, a Revised Lease with Hap Taylor & Sons regarding County Property
located off Greenwood Avenue, Redmond.
Tammy Credicott said that this clarifies some dates in the lease; the intent and
other terms are the same
DALY: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2003-
526, a Lease Agreement between Deschutes County and SageCom
regarding County -owned Property off 9th & Antler, Redmond.
This item was postponed for a week, as the lease language is still being
negotiated.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 3 of 7 Pages rescheduling and other changes
6. Before the Board was Consideration of Signature of Resolution No. 2003-139,
Appropriating New Grant Funds for Mentoring Children of Prisoners.
Mark Pilliod explained that the grant application was signed by the Sheriff and
was not approved by the Board as is typical. There is no other contract other
than the application, and the Board should authorize grant applications prior to
submission.
Mike Maier said that this grant involves hiring people. Jim Ross clarified that
Finance has been asked to appropriate the funds.
Commissioner DeWolf observed that the safest thing is to get these documents
on the Board's agenda before they are submitted. He said that there should be
good records kept, as the County has had to repay grants in the past because the
proper process wasn't followed.
Commissioner Luke said that he was advised of this grant, but didn't know if
that was before it was submitted. He stated that the County wants to avoid
having the grant run out when there are new employees involved. He added
that it sounds like a good program.
Commissioner Daly asked if it is renewable. Mr. Ross replied that it could go
to three years, at $62,000 per year; however, they have to reapply when the first
year expires. Judith Ure added that the match escalates, which means it could
be more or less money in future years. The first year is a 30% match, but it is
all in kind and no cash. It goes up to 50% the third year. Jim Ross stated that
the salary for the administrator is $55,000, with the other funds to be used for
travel and miscellaneous expenditures.
DEWOLF: Move approval.
DALY: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
DEWOLF: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 4 of 7 Pages rescheduling and other changes
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Consent Agenda Items:
7. Signature of Document No. 2003-499, Amendment #6 to the 2003-05 Contract
with the Oregon Department of Human Services, Adding Funding for Housing
for Clients with Severe Mental Illness.
8. Signature of Document No. 2003-522, an Amendment to the South Century
Drive Forest Highway Project.
9. Signature of Order No. 2003-121, Surrendering Portions of Ninth Street, NE
Greenwood Avenue, Eleventh Street and Hemlock Avenue to the City of
Redmond.
10. Signature of Resolution No. 2003-134, Initiating the Edgington Road Local
Improvement District.
11. Signature of Resolution No. 2003-135, Initiating the Oasis Local Improvement
District.
12. Signature of Resolution No. 2003-137, Initiating the Tetherow Crossing Local
Improvement District.
13. Signature of Order No. 2003-126, Ratifying Order No. 83-066, Vacating a
Portion of Evergreen Avenue, Redmond.
14. Signature of Order No. 2003-123, Authorizing the Sale of Property (off
Brosterhous Road, Bend) to Bend Development LLC.
15. Signature of Policy No. 2003-097, Clarifying and Expanding the County's
Fraud Reporting and Detection Policies.
16. Signature of Policy No. 2003-105, Adopting a Cash Over/Short Reporting
Policy for Deschutes County.
17. Signature of Order No. 2003-122, Transferring Cash among Various Funds as
Budgeted in the FY 2003-04 Deschutes County Budget, and Directing Entries.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 5 of 7 Pages rescheduling and other changes
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
18. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$3,772.22.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
19. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the Amount
of $1,336.77.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
20. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,428,777.01.
DALY: Move approval, subject to review.
DEWOLF: Second.
VOTE: DALY: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Please Note: Board meetings are subject to
Wednesday, December 10, 2003 last-minute agenda additions, deletions,
Page 6 of 7 Pages rescheduling and other changes
21. Before the Board were Additions to the Agenda.
None were offered.
Being no further items brought before the Board, Chair Luke adjourned the
meeting at 10:40 a.m.
DATED this 10th Day of December 2003 for the Deschutes County
Board of Commissioners.
ATTEST:
(&"M� skko
Recording Secretary
Minutes of Board of Commissioners' Meeting
Wednesday, December 10, 2003
Page 7 of 7 Pages
Tom DeWolf, Commissioner
4&�wl
is ael V.Dal ommissioner
Please Note: Board meetings are subject to
last-minute agenda additions, deletions,
rescheduling and other changes