2004-47-Minutes for Meeting January 05,2003 Recorded 1/14/2004DESCHUTES COUNTY OFFICIAL RECORDS CJ 2004'41
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/14/2004 12;46;56 PM
IIIIIIII
2004-4IIIIIIIIIIIIIIIII III
1
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 5, 2003
Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator, Anna Johnson and David
Givans, Commissioners' Office; Mark Pilliod, Legal Counsel; and media
representative Chris Barker of the Bulletin. No other citizens were present.
The meeting began at 1:30 p.m.
1. Update on County Building Projects.
Susan Ross provided an update of some of the various projects.
Court Security Issues
Ms. Ross said that an alternate entrance with a temporary security station would
be installed during the remodeling project. (At this time she referred to various
oversized drawings of the plan) An option would be to use the sallyport
entrance in the back corner; however, this requires a temporary wall. It would
probably be needed for six months. The Sheriff and the Judges have indicated
they approve of this plan.
Fire Exit at Courthouse
The Fire Marshall is requiring a third fire exit off the second level of the
building, above the Law Library. He has indicated that the other two exits,
which are ADA approved, are too far away.
Minutes of Administrative Liaison Monday, January 5, 2004
Page 1 of 3 Pages
Other Courthouse Information
Ms. Ross added that a bid on the project is due in early spring. She was
directed to prepare a memo to the users of the Courthouse and Justice Building
to remind them to expect some noise and disruption during the remodeling
process although all possible efforts to keep the disruption to a minimum will
be made.
Furniture Purchases
Ms. Ross said that the preliminary estimate for the furniture needed for the new
County administration building is too high. The process was for the
departments to make their selections, with the caveat that some of their "wish
list" items might have to be eliminated. Most of the departments prefer the
Herman Miller line of furniture, but it is one of the most expensive brands.
$400,000 was budgeted, and the estimate came in at $550,000.
She added that it is hard to allocate the cost by department or employee, since
some departments have much of their furniture already and others don't have
anything since their current furniture is built-in.
Ms. Ross was instructed to request each department cut back their list of
furniture, or to look at purchasing a different brand.
Warehouse Project
Ms. Ross said that the contractor lost a few days because of bad weather, but
should have the roof on soon so the floors can be poured.
2. Communications Update.
Anna Johnson said that the training committee is reviewing the RFP results.
There were three submitted: New Horizons, the Computer Learning Center, and
Central Oregon Community College. A decision should be made by the end of
the week.
Barbara Roberts has agreed to provide a day's Legacy program training, for
those individuals who weren't able to attend the previous sessions.
Ms. Johnson is working with the Commission on Children & Families on the
next Citizen Update, to honor the Commission's ten-year anniversary.
Minutes of Administrative Liaison Monday, January 5, 2004
Page 2 of 3 Pages
3. Other Business.
Commissioner DeWolf reminded the group of the upcoming National
Association of Counties' event scheduled at Sunriver. He asked that the
Commissioners attend at least the opening event, since Deschutes County is
sponsoring the conference.
Being no further items brought before the group, the meeting adjourned at
2: 30 p. m.
At this point the Commissioners and Legal Counsel went into executive
session, called under ORS 192.660(1)(c), Real Estate Negotiations; (h), Litigation;
and (i), a Personnel Issue.
DATED this Stn Day of January 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
6y"X,� sdal�--
Recording Secretary
ennis R. Luke, Commissioner
Tom DeWolf, Commissioner
Minutes of Administrative Liaison Monday, January 5, 2004
Page 3 of 3 Pages