2004-48-Minutes for Meeting January 05,2004 Recorded 1/14/2004DESCHUTES COUNTY OFFICIAL RECORDS CJ X004'48
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
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2004-48
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 5, 2004
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Anna Johnson,
Commissioners' Office; Greg Canfield, Mental Health Department; Timm
Schimke, Solid Waste Department; Dan Peddycord, Health Department; and
George Read, Community Development Department. Also in attendance were
Judge Michael Sullivan, Judge Steve Tiktin and Ernie Mazorol, Court
Administrator; media representatives Chris Barker of the Bulletin and Barney
Lerten of bend.com and the Bugle; and three other citizens.
Chair Mike Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Motion to Decide 2004 Chair and Vice Chair, and
Budget Officer for Fiscal Year 2004-05.
LUKE: Move that Commissioner Daly is Chair for 2004.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 1 of 6 Pages
LUKE: Move that Commissioner DeWolf is Budget Officer for Fiscal Year
2004-05.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
DEWOLF: Move that Commissioner Luke be Vice Chair for 2004.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-004, a Memorandum of Understanding Agreement
between Deschutes County and Deschutes County Circuit Court regarding
the Construction, Use and Maintenance of Courtrooms.
Judge Michael Sullivan said that the Courts appreciate the support and working
relationship they have with the Board. Judge Tiktin added that this collaboration
is instrumental in making sure projects go as planned. He stated that he knows of
no other place in the state where there is a better working relationship of this
kind, and that this document is the culmination of a lot of hard work.
Ernie Mazorol, the Court Administrator, said that he also appreciates the
cooperation and work of Mike Maier (County Administrator) and the
Commissioners, and thanked Commissioner Daly for spending part of a day
shadowing court proceedings.
Commissioner Daly indicated that it was an eye-opener for him; he now has an
idea of the huge responsibilities of the Courts.
Commissioner DeWolf stated that the purpose of the Memorandum of
Understanding is not to obligate either party if circumstances change; it is a
roadmap indicating where the intentions of both parties lie. Things can change
based on budget constraints and other unforeseen circumstances. He added that
Deschutes County is lucky to have such a good working relationship with the
Circuit Court.
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 2 of 6 Pages
Commissioner Luke said that he also appreciates the work that has been done,
and it is important to put it into writing. He added that he is somewhat
disappointed by the last state legislative session. Sometimes people kill bills for
no good reason and sometimes they don't keep their word. The representatives
in Salem didn't follow that process. He said that this is a good document, and
he, too, has a great deal of respect for the Courts and the relationship the Courts
have with the County.
DEWOLF: Move approval of the Memorandum of Understanding.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-005, an Agreement between Deschutes County and
Trillium Family Services regarding the Provision of Mental Health Related
Services.
Greg Canfield gave an overview of the item. He said that revenue from the
contract would generate $5,000 or less. This has not been budgeted; nor have
any corresponding expenses been budgeted.
LUKE: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-001, an Amendment Extending the Term Date of an
Educational Service District Agreement between Cascade Health Services,
Deschutes County, Oregon Health Science University and Portland
Community College regarding Health Interpreter Training through April
30, 2004.
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 3 of 6 Pages
Dan Peddycord explained that this document extends the duration of the current
agreement for Deschutes County to be a clinical training site for interpreters.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of a
Letter Reappointing Michael Carlon to the Deschutes County Public
Health Advisory Board through August 31, 2006.
DEWOLF: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-002, Amendment #1 to State of Oregon Agreement
#105658 regarding Medicaid Administrative Match Billing.
Dan Peddycord stated that this agreement assists clients in getting their
applications in, and covers the administrative work necessary to connect them
to health care services. The State matches the cost at 50%. This amendment
provides approximately $25,000 the first year in additional revenue for services
that are already provided.
DEWOLF: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 4 of 6 Pages
8. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-003, an Amendment to State of Oregon Grant
Agreement #106216, Restoring Funding for Maternal Child Health
Programs.
Dan Peddycord said that this restores funding that was cut last spring. There's
no increase in staffing or other costs, partially because of the uncertainties
related to Ballot Measure 30.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-007, a Services Contract between Deschutes County
and Karen Green regarding the Provision of Hearings Officer Services.
Mark Pilliod stated that there are ongoing discussions regarding this contract.
Instead of signing this document, Ms. Green has signed an extension to the
2003 contract.
LUKE: Move approval of the contract extension for six months, subject to
legal review.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was a Discussion and Consideration of Signature of
Letters Appointing Steve Jorgensen, Bill Kopacz and Kyle Cummings to
the Economic Development for Central Oregon Board for 2004.
DEWOLF: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 5 of 6 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
11. Before the Board were Additions to the Agenda.
LUKE: Move approval of this week's bill, subject to review.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
The Board then indicated that there is no need for a regular Wednesday Board
meeting.
Being no further items brought before the Board, Chair Daly closed the
meeting at 10:45 a.m.
DATED this 5 t Day of January 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
6yV16ui $-9� -
Recording Secretary
ichael M. Daly, Ch
Dennis R. Luke, Commissioner
Tom DeWolf, ommissioner
Minutes of Board of Commissioners' Meeting Monday, January 5, 2004
Page 6 of 6 Pages