2004-55-Resolution No. 2004-006 Recorded 1/15/2004EVIE D
LEGAL COUNSEL
DESCHUTES COUNTY OFFICIAL RECORDS CJ 2404.55
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/15/2004 03;58;31 PM
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2003-2004 * RESOLUTION NO. 2004-006
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 305-0900-501.97-01 GIS Dedicated Fund,
Contingency $16,000
TO: 605-0900-419.94-41 GIS Dedicated Fund,
Computer Hardware $16,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 14th day of January, 2004.
ATTEST:
*-t)U&U_-
Recording Secretary
PAGE I OF 1 -RESOLUTION No. 2004-006 (1/14/04)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
M. DAL
TOM'D LF, Commissioner
DENNIS R. LUKE, Commissioner
DESCHUTES COUNTY Form No.
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: January 14, 2004
Resolution No. 2004-006
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources
Total Resources
Requirements:
Deschutes County GIS Dedicated Fund, Contingency 305-0900-501.97-01 336,250 (16,000) 320,250
Deschutes County GIS Dedicated Fund, Computer Hardware 305-0900-419.94-41 21,500 16,000 37,500
Total Requirements 357,750 - 357,750
Message
Judi Hasse
From:
Marty Wynne
Sent:
Wednesday, January 07, 2004 8:37 AM
To:
Judi Hasse
Subject: FW: Transfer of Funds for the Purchase of Plotter & Printer
Hi Judi,
Please prepare resolution. Thank you.
Marty
-----Original Message -----
From: Dave Peterson
Sent: Wednesday, January 07, 2004 8:13 AM
To: Marty Wynne
Cc: Bob Haas
Subject: FW: Transfer of Funds for the Purchase of Plotter & Printer
Hi Marty,
Page 1 of 2
We need to transfer $16,000 from contingency to capital in fund 305. Below is Bob Haas' justification for the
transfer.
Please contact Bob or I if there are questions or concerns.
Thanks,
Dave Peterson
Information Technology Director
Deschutes County
1164 NW Bond St.
Bend, Or. 97701
Phone :(541) 388-6530; Fax: (541) 330-3915
mailto:dave peterson@co.deschutes.or.us
-----Original Message -----
From: Bob Haas
Sent: Tuesday, January 06, 2004 5:34 PM
To: Dave Peterson; Bob Haas
Subject: Transfer of Funds for the Purchase of Plotter & Printer
Dave,
This is a request to expedite purchase of a new color plotter and a new color laser printer using GIS program
funds. Original plans were to purchase the printer and plotter in FY 2004/2005 to support the requirements of GIS
staff who will be relocated to the IT/Building Services Building warehouse. (Currently, IT GIS staff are located in
the CDD Building and utilize CDD's plotters and printers.) With the revised earlier move date, the plotter and
printer will be required this FY.
The need for the plotter and printer have also increased due to the GIS program's recent receipt of a Title 3 grant
award. A large part of the project involves developing GIS generated emergency management maps for use by
emergency service providers operating within Deschutes County. As part of the project we will be printing a large
number of maps for multiple agencies and the availability of both devices will allow for efficient production of both
1/7/2004
Message Page 2 of 2
the large and small map series. Please note that no grant funds will be used to pay for the printers.
The estimated costs for both the plotter and printer are approximately $15,000. Funds are presently not sufficient
to cover these costs within the GIS Program's Capital Budget. At this time it is therefore recommended that a
request be made to the Finance Department to transfer $16,000 from GIS Contingency to the Capital Outlay
Account (305-0900-419.94-41)
Thanks in advance for your assistance.
i • IS
Bob Haas
GIS & Web Manager
Deschutes County Information Technology
(541) 330-4608
1/7/2004