2004-68-Minutes for Meeting January 14,2004 Recorded 1/21/2004COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS CJ 100468
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ore
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 14, 2004
Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; Anna Johnson and Susan
Ross, Commissioners' Office; Gary Smith and Greg Canfield, Mental Health
Department; Cyndy Cook and Steve Wilson, CORHA (Central Oregon Regional
Housing Authority); and Robin Henderson, St. Charles Medical Center. No media
representatives or other citizens were present.
The meeting began at 11:05 a.m.
1. Discussion of Horizon House.
Susan Ross explained that the Horizon House project came in over budget.
Some cuts have already been made, but it is still over budget by about
$300,000. An attempt was made to redesign the facility, but the State Architect
rejected most of the changes because of the competitive process.
Cyndy Cook said that this project is very important, not only locally but also
because it lays the groundwork for Jefferson County and Crook County
programs. The project was delayed almost two years because the County and
St. Charles Medical Center could not come to an agreement for that period of
time. A further delay at this point could mean a loss of funding.
Gary Smith stated that Mental Health reserves are adequate to cover some of
the $300,000, but there is a real concern about the impacts of the potential
failure of Measure 30 at the ballot in a few weeks.
Minutes of Administrative Liaison Wednesday, January 14, 2004
Page 1 of 3 Pages
Susan Ross suggested that perhaps funding in the amount of $100,000 could be
provided through the County's business loan fund, and when combined with
$100,000 from the County and $100,000 from St. Charles, the shortage would
be covered.
Ms. Cook added that she's confident the additional funds can be raised, but it
takes time to do so and the money is needed now. She also said that other
projects CORHA has handled, such as Emma's Place, Eastlake Village and
Tamarack Village, all came in under budget. Kirby Nagelhout gives a
guaranteed maximum as long as no change orders are authorized.
Commissioner DeWolf added that the County's grant writer, Judith Ure, does
good work and she'll help find a way to help get the necessary funding.
Ms. Ross stated that at the very least the ground needs to be broken on the
project. This is an important step for Deschutes County and regionally.
Commissioner Luke said that he can't support this, as he has been bothered by
the project from the beginning. He expressed concern that making this loan
could affect the County's bonding process and might not be paid back.
Commissioner Daly stated that he understands Commissioner Luke's concerns,
but work on this project has been going on for years, and it is good project and
very much needed in Eastern Oregon. He emphasized that he wants to see it
completed.
Commissioner DeWolf said that the County should make an interim line of
credit in the amount of $200,000 ($100,000 from the Mental Health reserves
fund and $100,000 from the County's business loan fund) available to CORHA
at no interest for the construction of Horizon House. This would be contingent
on the participation of St. Charles in the amount of $100,000.
DEWOLF: Move that staff be directed to draft an agreement as stated.
DALY: Second.
VOTE: DEWOLF: Yes.
DALY:
LUKE:
(Split vote)
Chair votes yes.
No.
Minutes of Administrative Liaison Wednesday, January 14, 2004
Page 2 of 3 Pages
2. Discussion of County Sponsorship of Events.
The Commissioners decided that prior to making a commitment to purchase a
table at a community event, the request would need to be reviewed and
approved by all three Commissioners. It was also decided that if a table is
purchased, it would be with the consensus of all three Commissioners and the
tickets would be donated to volunteers as appropriate.
Being no further items brought before the group, the meeting adjourned at
11:50 a.m.
DATED this 14th Day of January 2004 for the Deschutes County Board
of Commissioners.
is ael A Daly, C air
Dennis R. Luke, Commissioner
ATTEST: Tom DeWolf, mmissioner
(tv")-L - &,L"
Recording Secretary
Minutes of Administrative Liaison Wednesday, January 14, 2004
Page 3 of 3 Pages