2004-85-Minutes for Meeting January 26,2004 Recorded 1/27/2004DESCHUTES COUNTY OFFICIAL RECORDS CJ 1404'85
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 0112712004 41;20;36 PM
VIII II IIIIIIIIIIIIIII II III
200 -85
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 26, 2004
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Doreen Blome and Damian
Syrnyk, Community Development; Tom Blust, George Kolb and Dennis Morris;
Road Department; Dave Peterson and nine other employees of Information
Technologies; David Givans, Ted Schassberger and Susan Ross, Commissioners'
Office; media representatives Chris Barker of the Bulletin and two individuals
from Z-21 TV; and three other citizens.
Chair Michael Daly opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion of the Acknowledgment of the Role
Played by Debbie Fields, Roxanna Ermisch and Kate Moore of the
Deschutes County Health Department in Helping a Local Child Receive a
Liver Transplant.
This item is scheduled for Wednesday, January 28.
3. Before the Board was a Discussion of Information Technologies' Reserve
Fund —Dave Peterson, Information Technologies
The Board surprised Dave Peterson with a plaque for his twenty years of
service to the County.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 1 of 7 Pages
4. Before the Board was a Discussion of a Public Hearing and Consideration
of Signature of Order No. 2004-005, Approval of a Petition to Annex a
Territory into the Deschutes River Recreation Homesites Unit 6, Parts I &
II, No Shooting District.
Doreen Blome' indicated that there was a 100% signature rate on this item.
This item is scheduled for Wednesday, January 28.
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-031, an Easement (to Luckman) for Property Located
off Deschutes Market Road.
George Kolb said this is a requirement of the supplemental right of way
judgment.
LUKE: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-030, a Quitclaim Deed (for Property Located Off Bear
Creek Road) for the City of Bend.
George Kolb gave an overview of the item, and said that ODOT wants to see
this property, instead of Highway 20, used as access into a subdivision. The
property was never accepted formally by the County, and at this point a
quitclaim deed is the easiest way to handle it.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 2 of 7 Pages
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-004, Accepting Road Improvements and the Engineer's
Assessment Report, and Setting a Hearing on the Final Assessment for
Hurtley Ranch Road Local Improvement District.
George Kolb said this sets the hearing for February 25. The cost per parcel
came in less than first estimated.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: , Chair votes yes.
8. Before the Board was Consideration of Chair Signature of an Intent to
Award Contract Letter (to Norstar Industries) for the Manufacture and
Delivery of a Frame -mounted Chemical Injection System and Cab/Chassis
for the County Weed Program.
Dennis Morris said this was the only bid received.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Chair Signature of an Intent to
Award Letter (to Hap Taylor & Sons) for Supplying and Hauling 14,000
Tons of Crushed Rock to Buckhorn Road.
Roger Olsen explained that Buckhorn is a gravel road and badly needs upgrading.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 3 of 7 Pages
10. Before the Board was a Discussion and Consideration of the Second
Reading and Adoption of Ordinance No. 2004-002, Amending Deschutes
County Zoning Ordinance Regulations for Home Occupations.
Damian Syrnyk explained he got a couple of phone calls, from Frank Bryan and
Tina Lyons, who indicated that they may attend the Wednesday Board meeting.
Laurie Craghead said that the hearings have been closed, and the Wednesday
meeting was not noticed as a hearing. It is a legislative matter, but the board
could take testimony; however, she recommends this be done in writing.
Commissioner Luke stated that they should be encouraged to put their
comments in writing and send it to the Board prior to the meeting.
This item is scheduled for Wednesday, January 28.
11. Before the Board was a Discussion and Consideration of Signature of
Document No. 2003-010, a Grant Contract with the Oregon Economic and
Community Development Department for the La Pine Senior Center
Community Development Block Grant.
Susan Ross stated this action accepts the $600M block grant from the State for
the La Pine Senior Center.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
12. Before the Board was a Public Hearing to Consider Approval of Resolution
No. 2004-009, Adopting the Community Investment Strategy; and
Signature of Document No. 2004-025, the Intergovernmental Agreement
between Deschutes County, Crook County, Jefferson County, and the
Central Oregon Intergovernmental Council for Administration of the Plan.
Susan Ross said that COIC handles the administration of the strategy, which in
previous years was called Regional Strategies. There are five members from
the three counties, and the focus is economic development. The State requires
that a strategy plan be submitted every two years.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 4 of 7 Pages
Andrew Spreadborough stated that the COIC Investment Board approved the
document on January 6, and it now requires the approval of the three counties.
Mike Maier asked if the $70,000 compensation to COIC is appropriate. Ms. Ross
indicated that last time it was nearly double that amount. Mr. Spreadborough
added that typically the compensation is based on the amount of work.
Chair Daly opened the public hearing at this time.
Being no testimony offered, Commissioner Daly closed the public hearing.
DEWOLF: Move approval of Resolution No. 2004-009.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
DEWOLF: Move approval of Document No. 2004-025.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
13. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-022, a Services Contract between Deschutes County
and The Ferguson Group for Federal Lobbyist Services.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
14. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-006, Tax Refunds.
DEWOLF: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 5 of 7 Pages
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
15. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-007, Transferring Appropriations within the
Deschutes County FY 2003-04 General Fund (for Retrofit of Doors).
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
16. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-008, Appropriating New Grant Funds for the
Commission on Children & Families' "Safe Havens" Planning Grant.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
17. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Paula Simone to the Sun Mountain Ranches Special
Road District, through December 31, 2006; and Signature of a Letter
Thanking Regina Sankwich for her Past Work for the District.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
Page 6 of 7 Pages
18. Before the Board was a Discussion and Consideration of Signature of an
Oregon Liquor Control Application for the Silverleaf Cafe, Redmond.
DEWOLF: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
LUKE: Chair votes yes.
19. Before the Board were Additions to the Agenda.
The Board then recognized Bonnie Baker for five years of service to the
Commissioners' Office.
Being no further items brought before the Board, the meeting adjourned at
10:40 a.m.
DATED this 26th Day of January 2004 for the Deschutes County Board
of Commissioners.
ichael M. Daly, air
Dennis R. Luke, Commissioner
I
ATTEST: Torn DeWolf, Commissioner
i f xuacL *AkvQ—
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, January 26, 2004
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