2004-124-Minutes for Meeting February 02,2004 Recorded 2/25/2004COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS �d 2004' 24
COMMISSIONERS' JOURNAL
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02/Z5/2004 10;07:14 AM
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2004-124
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 2, 2004
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Judge Michael Sullivan; Les
Stiles and Sue Brewster, Sheriff's Office; Rick Silbaugh, 9-1-1; Hillary Saraceno,
Health Department; George Read and Damian Syrnyk, Community Development;
Tammy Credicott, Property Management; Laurie Craghead, Legal Counsel;
Sharon Smith for the Sunriver Service District; media representative Barney
Lerten of bend.com and The Bugle, Chris Barker of the Bulletin, and a reporter
from Z-21 TV; and ten other citizens.
Chair Mike Daly opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Swearing-in Ceremony: Charles N. Fadeley to be
Sworn in as New Justice of the Peace for Deschutes County.
Judge Michael C. Sullivan conducted the swearing in of new Judge Fadeley.
Judge Fadeley stated that he is very pleased that Judge Sullivan was able to
participate. He indicated that the reputation of the Deschutes County Courts is
excellent, and the Judges treat cases and participants very fairly. He explained
that he watched Justice Court cases in Sisters to get a feel for the types of cases;
and added that Judge Forte did a great job, even with the large caseload.
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 1 of 6 Pages
Judge Fadeley commended Carol Garibay and the staff at the Courts for their
professionalism and patience. He also thanked his parents for their guidance
and his wife for her ongoing support.
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-041, an Amendment to a Contract between Deschutes
County and Aramark regarding Food Services for the Criminal Justice
Facility.
Sue Brewster stated that a new request for proposal will be required in
December of 2005.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was a Discussion of Payment of a Deschutes County
Parole & Probation Department Client's Medical Fees.
Sue Brewster gave an overview of this issue with Klamath County, regarding
the medical costs incurred for a person who was picked up on a Deschutes
County warrant. She said there is a longstanding agreement between counties
to pay these costs unless the county faced with the costs also has a warrant for
the person.
Commissioner DeWolf said he wanted to research this issue further, and asked
that it be placed on the Wednesday agenda. Commissioner Luke suggested that
the County's benefits coordinator review the bill.
5. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-042, an Intergovernmental Agreement between the
Deschutes County and the State of Oregon regarding the Dispersion of
Funds relating to the Breast and Cervical Cancer Program Grant.
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 2 of 6 Pages
Hillary Saraceno of the Health Department said that this is an annual contract
with six other regional counties regarding educational reimbursement to the
counties. The funding is pass-through dollars from the State.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was a Discussion of a Public Hearing and Consideration
of Signature of Order No. 2004-007, Establishing Lazy River Drive as a
County Road, and Order No. 2004-008, Certifying the Final Assessment on
Lazy River Drive Local Improvement District.
Gary Judd gave a brief overview of the item. The cost came in just a little
below what was anticipated. One person wrote a letter of concern, and then
combined two lots into one through a lot line adjustment so they would just get
one bill. Still reviewing this scenario.
This is scheduled for Wednesday, January 4.
7. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-036, an Amendment to an Intergovernmental
Agreement between Deschutes County and the Oregon State University
Extension Service of Bend for Project Wildfire Services.
George Read stated that this just makes a correction to the name.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 3 of 6 Pages
8. Before the Board was a Discussion of a Public Hearing on Ordinance No.
2004-004, regarding Amendments to Title 21 of the County Code, the
Sisters Urban Area Zoning Ordinance.
Damian Syrnyk stated that significant changes have been made. In 1999 the
City of Sisters annexed all properties within the urban growth boundary, and
portions of the County Code need to be deleted due to these changes in order to
eliminate obsolete zones. He added that he has received one letter from
William Boyer, representing ArLuDeCo.
Neil Thompson, Planning Director with the City of Sisters, stated that no
testimony was received by the Planning Commission. He added that he thinks
ArLuDeCo misunderstood how these changes relate to other issues. The intent is
for the City to minimize what can happen to property located outside of the City.
Site plan subdivisions would have to accompany an annexation into the City.
This item will be addressed on Wednesday, February 4.
9. Before the Board was Discussion and Consideration of Signature of
Document No. 2004-043, an Easement through County Land, as Requested
by Sage Com and Pacific Power.
This item will be addressed on Wednesday, February 4.
10. Before the Board was a Discussion and Consideration of Approval of the
Final Description of the County Forester Position, and Authorization to
Commence with Filling the Position.
This item will be addressed on Wednesday, February 4.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
11. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-011, Approving an Intergovernmental Agreement
between the Sunriver Service District and the State of Oregon regarding
Surplus Property Disposal.
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 4 of 6 Pages
Sharon Smith explained that this resolution allows the disposal of some old
patrol car vehicles and other items for the Sunriver Service District.
Mike Maier observed that they could also work with the Sheriff when there are
County auctions, but Ms. Smith said that the statewide opportunities occur more
often.
LUKE: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-044, an Agreement between Deschutes County and
Day Management Corporation regarding a Public Safety Paging System.
Rick Silbaugh of 9-1-1 stated that the agreements for towers are now in place
for this paging system. This effort started two years ago when Arch Paging
filed for bankruptcy. The savings to the District should be $12,000 or more by
having its own system in place, and other agencies may be able to use the
system as well.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENED AS DESCHUTES COUNTY
13. Before the Board was an Update regarding Awbrey Tower Issue.
Mark Pilliod gave some background information regarding this issue, and stated
that a public hearing before the Bend City Council will take place regarding
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 5 of 6 Pages
Awbrey Towers LLC's request to expand and modify towers located on
Awbrey Butte. Deschutes County's appeal was allowed; others were not.
He said that he is continuing conversations with representatives of the LLC,
including the attorneys for operators of the site.
Sheriff Stiles said that this issue goes back to the first meeting in February
2003. He would like to maintain a cooperative agreement at the local level so
issues can be resolved before going to the federal level.
Commissioner Luke observed that this issue is very important from a public
safety standpoint, and there aren't many locations that will work.
This item will be addressed further as developments occur.
Being no further items brought before the Board, the meeting adjourned at
10:50 a.m.
DATED this 2nd Day of February 2004 for the Deschutes County Board
of Commissioners.
Z-Z-
-AiAae-I . Daly, Chair
Dennis R. Luke, 6ommissioner
ATTEST: Tom DeWolf, Comm oner
1'1)�469- �- -
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, February 2, 2004
Page 6 of 6 Pages