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2004-175-Minutes for Meeting February 23,2004 Recorded 3/5/2004COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKDS �J �004•�1� COMMISSIONERS' JOURNAL 03/05/2004 10:14:33 AM 1111111111111111111111111111111 2004-178 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 23, 2004 Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend Present were Commissioners Michael M. Daly and Tom DeWolf,• Commissioner Dennis R. Luke was out of the office. Also present were Mike Maier, County Administrator; Sheriff Les Stiles and Sue Brewster, Sheriff's Office; Dan Peddycord, Health Department; George Kolb, Roger Olson and Gary Judd, Road Department; George Read, Tom Anderson, Kevin Harrison, Damian Syrnyk and Catharine White, Community Development Department; Mark Pilliod and Laurie Craghead, Legal Counsel; Ted Schassberger and Susan Ross, Commissioners' Office; and Tammy Credicott, Property Management. Also present were Sharon Smith and Bill Starks for the Sunriver Service District; Neil Thompson for the City of Sisters; Ward Tonsfeldt, Chantal Strobel, Jody Ward, Cate O'Hagan and Jen Rusk for the Deschutes County Cultural Plan Committee; Cyndy Cook for the Central Oregon Regional Housing Authority; media representative Barney Lerten of bend. com and The Bugle; and approximately twenty other citizens. Chair Michael Daly opened the meeting at 10: 00 a.m. 1. Before the Board was Citizen Input. Commissioner Daly asked what the citizens attending wished to address. Commissioner DeWolf indicated that he had spoken with a representative of some of the people attending the meeting, advising her that a discussion regarding the Bend Metro Park & Recreation District item was planned for Wednesday when all three Commissioners would be present. Some of the attendees stated that they preferred to speak at this time, and doing so at the beginning of the meeting would be the most convenient for them. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 1 of 26 Pages CAROL FULKERSON: My name is Carol Fulkerson, and I'm a Deschutes County resident. I see that you have a copy of the petition. On Friday your office received several signed petitions, and there are more signatures here concerning the Eastgate South property. Essentially the petition that you have there says it all, but there are those of us who feel that Deschutes County had vision and foresight in the 1990's when Eastgate and Eastgate South were deeded to Parks and Rec for the express written purposes of public use and public purposes. The growth for Bend and Deschutes County has outpaced projections, particularly Bend. The Bend Metro Park and Recreation District website says that the population has doubled, and exceeded the twenty-year projections. And they are now working on a new comprehensive plan for the next ten years. There are those of us who feel that, given the fact that it has already exceeded the twenty-year projections, we know they have to start somewhere. But looking out ten years is really not enough. I learned last night from an appraiser that Bend is growing at the rate of seven new families per day. If that growth continues, or if it even spikes, the Bend area is growing and the urban growth boundary will be moving out. I really believe that we should be looking at fifty years down the road for parks for what will be needed. The long range comprehensive plan survey that Bend Metro Park and Rec has already undertaken early on says the needs that people are indicating are that they want open spaces, wildlife habitat preserved, natural environment, and on the east side there is not enough parkland available to the public. Eastgate and Eastgate South are probably about 2-1/2 miles from the existing urban growth boundary. If you start looking at twenty, thirty and fifty years from now, I'm willing to bet that the boundary will be out near or even past Eastgate. And it's a fabulous piece of property. Anyone who has not been out there to walk the property, I strongly encourage you to do it. The unobstructed view is almost 360 degrees from most pieces of that property. What a treasure for the public. We really believe that it needs to be preserved for the future. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 2 of 26 Pages So, Mr. Horton (Don Horton, Executive Director of Bend Metro Park and Recreation District) was asked the other night if Bend Metro Parks and Ree has a comparable piece of property available, if Eastgate South should be sold, transferred or otherwise bartered away. The answer was no. If you people go about the business of releasing the reversionary clause requiring the property to be used for public purposes, that takes away the checks and balances that are in the system. If you release that clause, then Parks and Rec essentially willy-nilly could decide they need the money and sell it. You people have an opportunity right now to put the brakes on that so that there can be some public input. That piece of property could serve many, many people on down the road. You have the opportunity to make sure that if the public decides that the property needs to be sold, then so be it. But let the public have some input first to make sure that the decision is made is a responsible one and made for the good of the public by the public. So, we encourage you not to release that reversionary clause. MIKE DALY: Do you know how many acres are out there? FULKERSON: The property that they want to sell right now is I believe 320 acres, although I learned from your County planning department that the legal lot of record also includes another 40 -acre piece across Ward Road. The total acreage combined I believe is 320 acres on one side of Ward Road and approximately 440 on the other. DALY: I don't think they are proposing to sell it all. FULKERSON: At least 320 and maybe 360. DALY: The question is, how big should a park be. FULKERSON: Let the public decide that. Look at the popularity of Shevlin Park. That's on the west side of town. We need to plan for the long term for greenbelts. If the property is sold, conceivably somewhere down the road it could be strip malls and condos. If that is the public will, then so be it. But let the public decide what they foresee to be a need on down the road. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 3 of 26 Pages DEWOLF: How do you propose letting the public decide? FULKERSON: Well, to be quite honest, I have not been to date active in the public arena for that. But a series of hearings like Park and Rec has undertaken, the City of Bend has undertaken for public input for needs and desires. And hearings, you know. I would think that any advertising for things like that should be more than those little things at the end of the classifieds. It should be the big ads that Park and Rec has undertaken that draw interest and has gotten far more activity. DALY: Thank you, Carol. Like I said, Wednesday we'll be able to allow a little more time. If there are going to be a lot, we might want to just do a public hearing of some kind. FULKERSON: Could I ask the people that are here, how many are here on the Eastgate issue? (About fifteen people raised their hands at this time) DALY: It will be back on the agenda on Wednesday, and we'll make some kind of decision then about how we proceed. And Don (Horton), I think Wednesday would be a good day for you to show up, too. FULKERSON: We have more signed petitions. Do you want those received today or turned in on Wednesday? DALY: Either day would be fine. (They were given to the Recording Secretary at this time. A copy of the petition and the petitions previously received are attached as Exhibit A) I understand that there is more testimony here. (Audience member, off microphone) Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 4 of 26 Pages WOMAN: I'm a teacher and I can't take off any more time. DALY: Then you need to come up and identify yourself. ANDREA LENTZ: I'm a citizen in this County. I just want to say that I agree with the petition, as a teacher and a mother especially. It's a concern of mine to keep as much parkland as possible. Thank you. NANCY SEMICH: I live in Bend and have for 17 years. I'm also a pediatric nurse practitioner, and I represent children. I can't be here on Wednesday; I rearranged my schedule and have to take care of sick kids. Ms. Semich read a statement at this time. (A copy is attached as Exhibit B) DALY: I have one question. Have you folks met with the Parks District at all? To discuss the exact boundaries of the land and the reasoning behind selling it? SEMICH: Some did go to Parks and Rec. I didn't go because I had to work. But I believe Carol (Fulkerson) went. They didn't allow any open discussions at that time. DALY: I would suggest that before any more hearings before us that it would be really good to get with them — SEMICH: But you have the power to use the reversionary clause. DALY: I understand. But I don't think we are going to make a decision right now. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 5 of 26 Pages DEWOLF: We may well make a decision on Wednesday. The thing that you need to understand is that the Bend Park and Recreation District is its own separately elected, duly representative organization. We're not releasing a reversionary clause; we're moving a reversionary clause. Our purpose is to make sure that the property that has been donated by Deschutes County to the Park District, that that amount of property is used for public purposes. Now, if they want to move it - and this happened to build the Southern Bridge and the new park that is along the river there - that was all done because of a trade that took place. We moved a reversionary clause about four years from another piece of property on the other side of Century Drive, down to the log deck park. And we did that for the express reason - even though there were people upset because they were losing a potential park space up on Century Drive - the park space is now down on the log deck park. The Park District makes decisions about where it is appropriate to have parks. mean, Don (Horton) is here right now. It would be a great move, and I agree with Mike, that some of you, rather than coming here and trying to get us to change our minds, talk to Don about what their plans are, and see if you can't come to some kind of — SEMICH: We're outside of the Park District. DEWOLF: That's irrelevant if you can talk with Don. He's right here. If you've never talked with him, maybe you should. The thing we would like to encourage is for people to communicate with each other, rather than having these divisions without communication. I see my role as helping these other organizations do what they need to do. And if you think that what they are doing is wrong, you need to talk with them and have them change their request to us. Is that asking too much, for you to talk to the man? SEMICH: No, it's not asking too much. I just hope that you don't release it until maybe the discussions have been held and the input is back. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 6 of 26 Pages DALY: You know, speaking for myself, I think you raised enough concerns that I am willing to wait until the Park District has had an opportunity to meet with you folks. And maybe you can work out something. Wednesday is another day, and if you want to be here you are welcome to show up. I think that there is so much interest that we may have to find a different time for taking this testimony. SEMICH: And my husband is a school teacher, and couldn't be here today. I mean, a lot of us went to great means to rearrange schedules because Monday morning is a real hectic time, especially because I work. DALY: Did you want to say something? LARRY FULKERSON: I've been a resident of Oregon all my life, and a resident of Deschutes County for the last eight years. The reason we are here today, sir, is because a bunch of people showed up at the Bend Metro Park and Recreation District office to talk about and protest the sale of Eastgate South, and we were not given the opportunity to say anything. The decision was apparently made before the meeting to sell the land, and there was no discussion. That's why we are here, to stop the sale of the land. That's the only reason we're here, to appeal to your good interest for the people of Deschutes County to do what the people want. Mr. DeWolf said, how are we going to provide that input. We are presently providing that input by talking to the consultants who are drawing up the long range comprehensive plan for Bend Metro Park and Recreation District now. That's how we are providing input. A lot of the input that is being provided says that people want exactly what Mrs. Semich said they want - more open areas, more wildlife habitat, more areas for parks on the east side. This apparently was also included as a goal in the last long range plan to retain this land. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 7 of 26 Pages Now Bend Metro Park and Recreation District is trying to sell the land prior to the new long range comprehensive plan coming out, in violation of the last comprehensive plan. This invalidates the comprehensive plan for one thing. And the past decisions that have been made using the retention of Eastgate and Eastgate South as a reason to sell properties, if you are going sell it, then that invalidates all of the past proposals and things that have happened. All we are asking for is that they wait until the new long range comprehensive plan comes out, and take into consideration the needs and desires of the people. We have not been able to communicate that to Bend Metro Park and Recreation's board yet. That's why we are here, to ask you folks to not let the land be sold until the public has input. DEWOLF: I assume you didn't have input at a public meeting? You went to a public meeting and were not allowed to testify? Is that correct? FULKERSON: There were a bunch of people who went to the last Bend Metro Park and Recreation District meeting when they decided to sell the property. It was apparent that the decision had already been made and we were not provided the opportunity to provide any input. That, again, is why we are here today. DEWOLF: Just so everybody knows, we've been in discussions with Park and Rec for several months on this, working towards the purchase of the Pine Nursery property. And, again, with all due respect, you could have made a phone call to Don or one of the board members, set up a meeting at which you could have all this discussion over a cup of coffee or something. Coming to us at this point is great, it's fine, but I would really encourage somebody to pick up the telephone or to walk outside with Don now and set up an appointment to talk. FULKERSON: We didn't find out about the decision being made until very recently. DEWOLF: Again, I don't know how much information we can give out. It's been covered in the press, and I don't know how big of ads we can take out to let everybody know everything that happens. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 8 of 26 Pages FULKERSON: That's why we are here today, though. Because we haven't been able to provide the input that we wanted to. We really think that if they are going to have a comprehensive plan and pay consultants to draw it up, let's use it. DEWOLF: You understand that plans change. FULKERSON: Yes, the plans changed. They will change, too. And I can't conceive of a condition or reason for the new comprehensive plan to recommend a lessening of public spaces or a reduction in the amount of parks. If it comes out and recommends what the people want, it's going to recommend more open areas and everything. DEWOLF: Which is what the sale of this property is intended to do, to purchase the Pine Nursery property, which would add acreage to the Park and Recreation District. FULKERSON: I think the Pine Nursery is going to be purchased no matter what we do with Eastgate or Eastgate South. DEWOLF: How do you know this? FULKERSON: One of the things that was brought out Wednesday night at the meeting at Shevlin Park by the consultants drawing up the long range plan was that there are over twenty ways to raise funds for the Bend Pine Nursery, okay? One of them, which is currently being used by the County to purchase and build a new building is the fact that right now we have historically low interest rates for bonds. Okay. That was one of almost twenty ways that funds can be raised for the Pine Nursery. And releasing the reversionary clause on Eastgate South to build Bend Pine Nursery is about like saying Shevlin Park would be the same. You're talking about apples and oranges here. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 9 of 26 Pages The Pine Nursery is going to be a wonderful thing. I've got six grandkids that will use the fields at the Pine Nursery. It's a good project. We aren't trying to change or scuttle that in any way. We are just trying to say that Eastgate South and Eastgate need to be saved in the public domain at least until the new comprehensive plan comes out and we see what the people want. That's all we're saying. DEWOLF: Okay. Thank you. 2. Before the Boards was a Presentation and Update regarding Affordable Housing Issues — Cyndy Cook, CORHA (Central Oregon Regional Housing Authority) Cyndy Cook of the Central Oregon Regional Housing Authority gave an update and overview of the status of affordable housing issues in Central Oregon. She referred to an oversized display board and pointed out aspects of the state of affordable housing past and present. She also detailed the number of clients served by the programs, with emphasis on the number of families with children who are assisted by the agency. (A copy of some of the information is attached as Exhibit C.) She pointed out that the family self-sufficiency program is working out well. At this point there have been 82 graduates, and of these, 94% of those families released all assistance; 7% have earned a college degree and others are pursuing one; and 32 are now homeowners with others on track to buy homes as well. Two of the families were recognized in the national "roll of achievers" going into homeownership - one here and one in Prineville. These families come to CORHA in dire poverty and work their way out, allowing significant funds to be redirected to other families. Ms. Cook will be meeting with legislators in Washington, D.C. in March, and will come back before the Board later in the year to report on ongoing progress. The Commissioners commended Ms. Cook and her organization on the good work that they do. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 10 of 26 Pages 3. Before the Board was a Discussion of the Reading of a Proclamation Declaring March 5 "Read to Kids Day" in Deschutes County. This item will be addressed at the Wednesday, February 25 Board meeting. 4. Before the Board was Consideration of Approval of the 2004 Deschutes County Cultural Plan (Prepared under the Community Cultural Participation Grant Program of the Oregon Cultural Trust). — Ward Tonsfeldt, Chantal Strobel, Jody Ward, Cate O'Hagan, and Jen Rusk on behalf the Deschutes County Cultural Plan Committee Ward Tonsfeldt explained that they have just finished a year and a half of work on the Plan. Every county and tribe has to turn in completed plans to the State by March. The Plan needs to be approved by the Commissioners so that it can be turned in to Salem. Commissioner DeWolf complimented the group on the great effort they put into developing the Plan. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 5. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-011, Submitting to the Voters in a County -wide Election a Three-year Split Rate Serial Levy to Fund Sheriffs Services. Sue Brewster gave an overview of the resolution and its components. The ballot title itself has been changed because the Department of Revenue is in litigation over some of the mandatory language. Commissioner DeWolf said that the person responsible for signing the content of the explanatory statement is the Chair. Commissioner Daly then stated that he would not sign it. Mike Maier suggested that the Board could have the Vice Chair, Dennis Luke, sign instead. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 11 of 26 Pages At this time, Commissioner Daly read a statement the Board received from Allan Bruckner, as Mr. Bruckner had asked for it to be read into the record. (A copy is attached as Exhibit D) Commissioner DeWolf explained that he sent an e-mail to Bill Friedman last week, suggesting that they move forward on putting together a draft matrix of the people who might be on the committee. The draft could then be distributed to law enforcement agencies, city councils and other agencies. With their input it could be finalized and advertising done in a search for members who are willing to go to work on it right after the levy passes in May. Sheriff Stiles stated that he wants to be clear to everyone, although it may be Mr. Bruckner's desire to see this permanent levy on the November ballot, it would functionally create chaos in his department and would create confusion about the districts being formed. He added that the prudent choice for the decision was last fall, and the next prudent decision time is in 2006. He said that he is okay with starting the process, however. Commissioner DeWolf stated that he agrees that it is not realistic to think that this work can be done in time for the November ballot. It is an extremely complicated issue, involves many legal issues and is impacted by ballot measures. Commissioner Daly asked if there is a plan in place for putting the levy back on if this one fails. Sheriff Stiles reiterated that it would occur in September, but the numbers would be essentially the same and it would require a 50% voter turnout as well. 103.111 XV I hope everybody understands why I took the position I did. I'm with you 100%, Les, on what you are trying to do, what you want to do, and your long- term funding. I really am. And I just, absolutely can't imagine why we are taking this kind of a chance of losing all the people you are going to lose if this fails. I mean, they are going to go away. They'll find other jobs. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 12 of 26 Pages STILES: Commissioner, that is no different than the chance that this organization has been dealing with for twenty years. It's the exact same risk, and they have failed every time they first go for a three-year levy. The risk is no greater today than it was in 2001, in 1997 and so on. The risk is no greater. It's the same bad consequences. DALY: I would only argue that it is a little greater because of what happened with Measure 30. That's a real good indication to me. I'm just scared to death that you are just going to lose your department. And I just don't think that is acceptable. STILES: If that's the voters' choice, then we'll all live with it in the meantime. DALY: There's nothing I'd like more than to be wrong about this. But I just don't think that I am. DEWOLF: That just provides us with extra incentive, Mike. Thanks. This item will be addressed at the Wednesday, February 25 Board meeting. 6. Before the Board was a Discussion and Consideration of Signature of Documents No. 2004-063 through 2004-078, Services Contracts with Vehicle Towing Companies to Provide Towing and Storage Services for the Sheriffs Office in regard to Impounded and Abandoned Vehicles. Sue Brewster said that there are 18 contracts to sign. All towing companies can take part as long as they meet and follow the minimum criteria. Commissioner Daly stated that two company companies have contacted him about portions of the contract that bother them. They claim that they have tried to resolve these issues for years, and the Sheriff doesn't return their phone calls. One of the issues is that they don't like having to tow abandoned vehicles without being able to charge for it. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 13 of 26 Pages Sheriff Stiles replied that they can decide not to participate in the contract. This is a business decision for them. He also stated that he has always had an open door policy and does return his calls. Sue Brewster added that having to tow abandoned vehicles it is basically the luck of the draw, and a requirement of the rotation. This item will be addressed at the Wednesday, February 25 Board meeting. 7. Before the Board was a Discussion and Consideration of Approval of the Deschutes County Emergency Operation Plan. Sheriff Stiles said that the plan is a product of over two years of work, and was finalized last week; it replaces a very outdated plan. It is a statutory requirement for it to be adopted by the County. At that time it can be presented and adopted by the cities and other agencies. Some homeland security grant dollars were utilized to expedite the project. At this time Sheriff Stiles gave a brief overview of the purpose and details of the plan. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 8. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-013, Grant Revision #4 to Oregon Department of Human Services 2003-04 LPHA Financial Assistance Contract #106216 related to Bioterrorism Preparedness. Dan Peddycord explained that this grant revision increases bioterrorism dollars at no cost to the County. It will involve some reorganization of staff. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 14 of 26 Pages 9. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-054, an Addendum to a License Agreement between Deschutes County and the Volunteers in Medicine Clinic of the Cascades, Extending the Term for Use of Health Department Space. Dan Peddycord stated that the Volunteers in Medicine will only need space in the Human Services building for a few more months. This addendum covers that period of time. This was placed on the consent agenda for Wednesday, February 25. 10. Before the Board was a Discussion of a Public Hearing as the Contract Review Board regarding a Health Department Practice Management (Software) System Exemption from Competitive Bidding; Consideration of Signature of Resolution No. 2004-016. This item will be addressed at the Wednesday, February 25 Board meeting. 11. Before the Board was a Discussion and Consideration of Acceptance of an Easement from Central Electric Cooperative for Use of an Access Road across CEC Property. George Kolb said this is the culmination of an agreement with Central Electric Cooperative regarding relocating an access road. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 12. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-056, an Easement to Central Electric Cooperative across Deschutes County Property at Knott Landfill. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 15 of 26 Pages 13. Before the Board was a Discussion and Consideration of Signature of Order No. 2004-014, Accepting that Portion of Lazy River Drive Located in Pinewood Country Estates into Lazy River Drive Local Improvement District. DE WOLF : Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 14. Before the Board was a Discussion and Consideration of Signature of Order No. 2004-015, Accepting the Engineer's Report and Road Improvements, and Setting a Hearing on the Final Assessment for Improvements in Covina Road Local Improvement District. Gary Judd said there have been no contacts by property owners. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 15. Before the Board was a Discussion of a Public Hearing to Take Testimony on the Proposed Final Assessment on the Hurtley Ranch Road Local Improvement District; and Consideration of Signature of Order No. 2004- 010, Establishing Hurtley Ranch Road as a County Road; and Consideration of Signature of Order No. 2004-011, Certifying the Final Assessment on Hurtley Ranch Road Local Improvement District. This item will be addressed at the Wednesday, February 25 Board meeting. 16. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-061, a Federal Financial Assistance Grant Award for Deschutes County's Noxious Weed Abatement Program. Roger Olson said that this involves the use of Title II funds to support the program next year. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 16 of 26 Pages DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 17. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-055, an Intergovernmental Agreement between Deschutes County and the City of Bend for Weed Control, Information and Consulting. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 18. Before the Board was a Discussion and Overview of Community Development Department's Accomplishments for 2003 and the CDD Draft Work Plan for Fiscal Year 2004-05. George Read stated that Community Development tracks what it does, and publishes those results and at the same time asks the public what they want Community Development to do. This is done by soliciting input from the public through work sessions and public hearings. Mr. Read then explained some of the details of his department's goals and accomplishments. He also discussed some aspects, and the focus, of the draft work plan for next year. He added that a hearing on the work plan should take place in about two months. (A copy of the Community Development Department's accomplishments and a copy of next fiscal year's draft workplan are attached as Exhibits E and F.) 19. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-045, an Amendment to an Intergovernmental Services Agreement between Deschutes County and Jefferson County, Extending the Agreement to June 30, 2005. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 17 of 26 Pages DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 20. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-060, an Intergovernmental Agreement between Deschutes County and the Department of Forestry, Supporting the Forestland -Urban Interface Committee in Carrying Out Its Responsibilities under Senate Bill 360. Kevin Harrison said that the Department of Forestry is formalizing the work to be done by the committee. Eventually the new County Forester would be the appropriate liaison for this committee. This item will be addressed at the Wednesday, February 25 Board meeting. 21. Before the Board was a Discussion of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2004-004, Amending Title 21 of the County Code regarding the Sisters Urban Area Zoning Ordinance. Damian Syrnyk gave a brief overview. He said that no public input has been received, and legal counsel is finalizing the documents. This item will be addressed at the Wednesday, February 25 Board meeting. 22. Before the Board was a Discussion and Consideration of Whether to Hear an Appeal of the Hearings Officer's Decision Denying a Verification of Nonconforming Use (Applicant: Fleming). CATHARINE WHITE: The Hearings Officer denied an application for a non -conforming use to establish a construction and maintenance business. The property is located near the intersection of Highway 20 and Powell Butte Highway. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 18 of 26 Pages One of the reasons why the Hearings Officer denied it was that she believed the applicant didn't meet the burden of proof. Part of the burden of proof is establishing that the non -conforming use has been continuously used and not abandoned. The way the Code defines "abandoned" is one year. DEWOLF: The use has to be on the piece of property, right? So they couldn't have been operating the business from another location. WHITE: That's correct. It's site specific to the property. That was one of the issues. She found gaps; there have been four businesses there since the inception of this property apparently being used as commercially since 1976. The last occupant is no longer there, and she couldn't find any detailed information to show that this has been a continuous use. The last user, Dan Fowler, was a tenant. There is some, statute that says that if they can show that it has been continuously used for the last ten years, based on the preponderance of evidence, that's enough. The applicant's attorney, Bob Lovlien, feels they can demonstrate this. LAURIE CRAGHEAD: The non -conforming use statute, and also in our Code, is that if they can show it has been a continuous use for ten years by a preponderance of the evidence, then they create what is called a rebuttable presumption. This means you are presumed to have a legally established use. If you go back ten years and there is nothing else that is rebutted, then you are presumed to have been legally established. However, it is rebuttable. In no case can you go beyond twenty years; the County is not allowed to do so. In this case the Hearings Officer found that we didn't even get to the rebuttable presumption stage because they didn't give her enough evidence. She said there wasn't enough evidence in the file to know what the nature and extent of the latest use of the property was. On top of that, the Hearings Officer found that there was not enough evidence as to whether these breaks in years were more than a year in length in order to determine whether there was an interruption or abandonment under our Code. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 19 of 26 Pages WHITE: When they applied for this application, there was a tenant who had apparently occupied the property since May 2001. He has since left the occupancy of the shop area. The property actually has a residence on it, and a portion of it is being used for the commercial part. So that commercial part has been used off and on since about 1976, according to the record. The owner is the one who has filed the application. The tenant was running the business. DEWOLF: So this came up as a result of a Code enforcement, right? WHITE: That's right. I'm not sure who complained. The Hearings Officer found that there was a gap in evidence. The second thing is you have to show that it was a lawful use. On page ten of her decision she lists about seven different items that strongly suggest that it is not lawful. There is no building permit for the shop, there is no septic permit for the septic system, and there's no placement permit for the manufactured home, which we have never allowed. It is being used as an office. The County Assessor has never assessed it as being a commercial enterprise, and there are a couple more things that she lists. So, she didn't really have to get to that point. She said there isn't enough evidence to show that it has been continuously used. The appellant believes differently. They believe they have presented enough evidence. DEWOLF: So we've got two issues here that I can see. One is, we're not going to have any direct contact with the applicant, the appellant, or the attorney. Correct? On whether to hear it. CRAGHEAD: Yes. DEWOLF: So, on Wednesday they can't make any statements. All that we decide on is what we've gotten. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 20 of 26 Pages CRAGHEAD: The record, staff recommendation and the notice of appeal. DEWOLF: We've got a 150 -day deadline that ends March 22. Is there any willingness to extend the time? WHITE: I will find out from the attorney. DEWOLF: The other issue is, I get torn on something like this. It's pretty compelling from the Hearings Officer that there isn't the evidence that would support this appeal. And the attorney had every opportunity to bring that in. On the flip side, you've got somebody out there who certainly fell under the law and had the right to use that property in a lawful way. 107:11XV I have the same concerns you do. I know the property and people who used to use it. It's been a commercial use for as long as I can remember. I didn't know about the no permits for the houses and all that stuff. But that was years ago also. Then I think we have them apparently being told at one time that it was okay. It sounds to me like that maybe if we even heard it, they might have a tough time proving their case. But to me, I'd like to give them the opportunity. DEWOLF: I don't know. I want to hear more. WHITE: There are two types of review. One on the record, and the other is de novo review, like you never had a decision. They can bring in evidence then. This item will be addressed at the Wednesday, February 25 Board meeting. 23. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-033, a Memorandum of Understanding between Deschutes County and the Humane Society of Central Oregon/SPCA regarding Dog Licensing Fees. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 21 of 26 Pages Laurie Craghead provided a brief overview. The agreement clarifies that the additional dollars from the increase in dog licensing fees can only be used for construction and not for operations. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 24. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-034, a Memorandum of Understanding between Deschutes County and the Humane Society of Redmond regarding Dog Licensing Fees. DE WOLF : Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 25. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-027, an Agreement between Deschutes County and New Horizons for Employee Training Services. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 26. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-062, an Intergovernmental Agreement between Deschutes County and Bend Metro Park & Recreation District to Allow the Sale of Certain Property ("Canal" and a Portion of "Eastgate'), with Proceeds Earmarked for the Purchase of the Pine Nursery Property. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 22 of 26 Pages Dave Crowther (Business Manager of Bend Metro Park and Recreation District) stated that the Park District would like the Board to consider removing this item from the Wednesday agenda. Representatives of the District plan to meet with some of the property owners regarding the Eastgate property. Commissioner DeWolf asked about the status of the Bend Pine Nursery sale. Mr. Crowther said that he is not sure what the Forest Service will ultimately want for the property, but it could end up being the higher $5.8 million figure. He added that it is part of the District's financial plan to purchase the property, and the reversionary clause would go on another piece of property that would be purchased for public use. He said if the Pine Nursery deal fails, he does not know if the District would still want to dispose of part of the Eastgate property; that would be determined by his Board. He stated that the District still wants to follow through with the Canal property, but would like to handle both properties at the same time. This item will be removed from the Wednesday, February 25 Board meeting agenda. 27. Before the Board was a Discussion and Consideration of Approval of the Purchase Agreement for the Sale of County -owned Property Located within the City of Redmond's Urban Growth Boundary, to the City of Redmond. Mark Pilliod said that this 122 acre parcel is part of the larger parcel located outside of Redmond that's owned by the County. Discussions are taking place to formalize the sale of the property to the City, and the documents should be completed within a week. This item will be addressed at the Wednesday, February 25 Board meeting. 28. Before the Board'was a Discussion and Consideration of Signature of Resolution No. 2004-013, Declaring a Ford Crew Cab Pickup as Surplus in Order to Donate It to the Heart of Oregon Corps. DE WOLF : Move approval. DALY: Second. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 23 of 26 Pages VOTE: DEWOLF: Yes. DALY: Chair votes yes. 29. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-014, Transferring Appropriations from the General Fund to the Health Department Fund for the Use of OCHIN Software. This item will be addressed at the Wednesday, February 25 Board meeting. 30. Before the Board was a Discussion and Consideration of Signature of Order No. 2004-009, Transferring Cash among Various Funds as Budgeted in the Deschutes County Budget for Fiscal Year 2003-04, and Directing Entries. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 31. Before the Board was a Discussion and Consideration of Signature of Letters Appointing Linda West to the Board of Cascade View Estates Special Road District; and Accepting the Resignation of Jim Raffensperger from the District. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 32. Before the Board was a Discussion and Consideration of Signature of a Letter Reappointing Charles Brown to the Upper Deschutes Watershed Council, through January 31, 2008. DEWOLF: Move approval. DALY: Second. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 24 of 26 Pages VOTE: DEWOLF: Yes. DALY: Chair votes yes. 33. Before the Board was a Discussion and Consideration of Chair Signature of an Oregon Liquor Control Commission Application for Elk Lake Resort. DE WOLF : Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF SUNRIVER SERVICE DISTRICT 34. Before the Board was a Discussion N of Signature of Resolution No. 2004- 015, Authorizing the Exemption of Certain Public Contracts from Bid Security Requirements. Sharon Smith and Bill Starks explained the reason behind the resolution. DEWOLF: Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. 35. ADDITION TO THE AGENDA Before the Board was Consideration of Approval of Chair Signature of Document No. 2004-032, a Partition Application related to the Donation of Property to the Humane Society of Central Oregon/SPCA. DE WOLF : Move approval. DALY: Second. VOTE: DEWOLF: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 25 of 26 Pages Being no further items brought before the Board, the meeting adjourned at 12:10 p. m. DATED this 23rd Day of February 2004 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary 'O�Iww�JIOIA/I Mich el M. Daly, air Dennis R. Luke, Commissioner Tom DeWolf, Comm si ner-- Attachments Exhibit A: Memo dated February 18, 2004 to the Commissioners from Carol Fulkerson (I page); plus signed petitions gathered by Ms. Fulkerson (11 pages) Exhibit B: A statement dated February 23, 2004 as read into the record by Nancy Semich (1 page) Exhibit C: Information submitted by Cyndy Cook of CORHA regarding local affordable housing issues (3 pages) Exhibit D: An e-mail message dated February 20, 2004 from Allan Bruckner, read into the record by Commissioner Daly (1 page) Exhibit E: Community Development Department's Accomplishments for Year 2003 (22 pages) Exhibit F: Community Development Department's draft Work Plan for FY 2004-05 (20 pages) Minutes of Board of Commissioners' Work Session Monday, February 23, 2004 Page 26 of 26 Pages February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest .by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. 3xhibit_ _ ?age �_ of / Z Petition to Deschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE -5-3072-7 72q-912 9 S 6— Cvie,Q t, 4 N 3 a r GY O -- F-oY _ C sz� -77a/ 7 3 k'+ \ z f— Q 7woS 0 -- & 7 7 1160 NE l' USA DR. BEAM 770/ 89-5/l9 Exhibit f] ?age �z of ! a February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page AME ADDRESS CITY STATE ZIP PHONE 4"1/ ,-V/ R R 77dk 3P -o2 -i90, �wi/ I%SGS NC%Dau(a 7r R-e,,cC (92 9��l 39c 3o�i sp/) Y�,141�z� l ggss 3tt�4,62, YY�'l �a d 70;�- QL 0 (Z 9 Z 32.141 b A&W Gv2 -769z _?e* "-7 - 5 -2 455-73 lid Lk L �- 726 M-- y ( ©r- 313 a,((,, ` X-, -)I o �-[ ( cK v"k w OIL J9 -7o --l- 9.7o-z&817 &817 ✓� ✓�- 6 - 4 /W3 I 3a (",blo 9 738-1 NOS NE 730 �,j eo,)v r,& Lo),f Gi 77U ( SFS q (0 3! o a, 31 S -e 3i� C�S(nCj ao)qU I IVle,ArAle 6z. Of- 9-170-.1 34-7764 . c ��. 76 2- -677b Exhibit 14 Page 3 of—/a February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page AME ADDRESS CITY STATE ZIP PHONE / -7762 lF-QP 12 aoq,�0 / % d �� -�o z 31-7 -oSq e S IS Sn � I, 9 02, Y$ -0W S V((l OL �v Com' -- O i'/)� Y44I ar �( ( Q2 96 q :3 liG �- � ,� 2-0/400e �� i bio ysa, •�- /c5"i % I w enc ?'7v2 222 -mss% Exhibit Page of of / Y February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or ti=aded other properties they` owne-`arid-their`-` ` - —' justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The followingDeschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE I L.20 �i�- �? n �- 3 B19 =313 no cyi'c 6 are �0-2- 3 Y,7— � 3 '1-1701 5-1vO Exhibit -q Page�of 2— `l February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page AME ADDRESS CITY STATE ZIP PHONE %n .S-lff�sso Ad —770`L 3E -9--q.27.5 1302f �n, E 4�t� or-) /, 0/, -/0 r�� 01, !� -), -7 0 Aa J,q gyral ,C 6 `2 ,!Z 02 Sez f 1 V`. -1 -7o J%-.2- n 1 Dr 6 e o6k nk q2Z62 3551 Let n vZ �- 91 lf-7 719 Z Exhibit A Page to of / Z February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to fleschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE 4 a - 2A311 9-770z 3&2•/66? j g770Z SS! 9 770 z 317- Fi20 A C f�Pjq A -7-7 3g3-a C �Jvw/ h1vaij �770 z i z l�Z M3 - z Uie 977x/ 3555 N / 6V -7,70 1 3 z Z - S2 �( I 0 r ci 77C� l 3 s`yl /036 S�' Shadowa.� !� riP� b�.47702 33096 S''9 r " 4� t V tt y�lJ� n S't �'d 7- _ a Exhibit 74 Page -7 of t Z L41 . i Petition to Deschutes County Commissioners Signature Page i NAME ADDRESS CITY STATE ZIP PHONE ei� 95-M ' .1 ® x399 -//0,3 11, „r = %.r ` W�� A -PM-I 3 - 0214 c� �� 7L� '�� t►ck� n , G `722e / 77,fL MK -?65 7 Av/c /vaall- XID 0.^- `?i 7,' Z �+ � �/' lWi,lh�_ ,, 7C, -3-J-�� ,i�9��,>�� ' (� l�� uS 7 i i --i Exhibit A Page of /L February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose df property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE Z`PL�O titE w0e-TH-1 ti 6T0 Kj 312 • u i Co ,,f �3N N i3u/r�cs 5 i, Oeed Gl 7 70 q k K -oto j A A ll,�JZA/- /,q hqq -2, 6q,." J W, i i A)v�- Den , c-172P�,3q5-1342 C x13.5 -c Vr 84A, 40 V. ,��iaP, 0, , 31;-- 5'141 2 Sc, 9 3�v —20&/ 0 cl �/ 3 p-- y i i 1 i Exhibit A Page 9 of l Z February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. 'We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE flv,- s zz-3o- tqe &-Aq �e- kr �VleY4 19i- ��-- S'113W.6si& l -3 �ZG (0 L-(-Oss (bbfu�) ©P. S--((- 61 i i i i --i Exhibit A Page 1 of Z February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Commissioners Signature Page NAME ADDRESS CITY STATE ZIP PHONE EW S r ,0f- FF O a o A507 f� � fAKr tl0 bP "1-7Z0 3$c ! b.©(� �I 17-01 9. to LQr��d rZ�eP rO`2 yS l S�F 20 2- r IAS �� v (y 1114 �pP l ani 09 7?0 - Z-953 i i i Exhibit Page 1 ( of 12-- February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public parts and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. Petition to Deschutes County Signature Page NAME ADDRESS CITY STATE ZIP PHONE I,0E3 Nom- w►�r. ge,, ( oz- 4 7 -2 o 739-t e�17—U�' i E i i i Exhibit A Page (Z of February 18, 2004 To: Deschutes County Commissioners Mike Daly, Chair Tom DeWolf, Commissioner at Large Dennis Luke, Commissioner at Large During the 1990's Deschutes County went to considerable trouble and expense to acquire and then later Deed the Eastgate and Eastgate South property to Bend Metro Parks and Recreation District (BMPRD). Because of their intent, the language in the recorded Deeds which conveyed the land to BMPRD specifically states, "so long as said real property is used for public purposes". A little research will show that the land, and more particularly Eastgate South, has already taken on the life of a public park and is being used as such by the locals. A review of recent history will show that over the years BMPRD has sold or traded other properties they owned and their justification for selling them was that BMPRD still owned Eastgate and Eastgate South which was a major factor in their then current long range plan for public parkland. BMPRD has now taken steps in preparation for the disposal of Eastgate South by requesting Deschutes County to release the Reversionary Clause which requires the property to be used for public purposes. The public surveys currently undertaken by BMPRD and their consultants, which will be the basis for preparing the BMPRD new long range Comprehensive Plan, have shown a very strong interest by the public to preserve open areas, that parks should provide natural environments, that wildlife habitat be preserved, and that the east side is particularly under represented with parks. Eastgate and Eastgate South address all the issues raised by the public. We believe that BMPRD is not acting responsibly or in the best interests of the public by preparing to dispose of property that satisfies many of the needs addressed in the survey. Public opinion should be requested from Deschutes County residents as well as residents living within the boundaries of the BMPRD. The opinions should then be reviewed and taken into consideration before the County Commissioners release the Reversionary Clause in any property owned by BMPRD. The disposal of any property owned by BMPRD should not be undertaken until after the new BMPRD Comprehensive Plan is in place. We believe that Deschutes County should not release BMPRD of their obligation to use the land in Eastgate and Eastgate South for public purposes, as stated in the recorded Deeds. The following Deschutes County residents are in agreement with this request to deny BMPRD's request to release the Reversionary Clause. Signature page(s) are attached. C� 3/ y My family moved to Bend 17 years ago when its population was 17,000 - there was neither Costco nor homes on the west hills. Since then, Bend's population has tripled and its growth is projected to continue at a rapid pace. We moved to Bend for a quality of life that isn't offered many other places. It is a warm, environmentally friendly community that has a strong emphasis on recreational activities of all kinds. Bend Parks and Rec has purchased land for the future use of Bend's population. It has made many gorgeous parks, but unfortunately most of them are on the west side and downtown. The county previously owned a large section of land east of Bend known at East Gate and East Gate South. This land in question has been given to Bend Parks and Rec with the designation that it be used "for public purposes". It has come to my attention that Bend Parks and Rec has now decided to sell this land. With the rapid growth in Bend, this land is only a few miles out of the Urban Growth Boundary and may soon be included in its boundary. The public has been requesting that the community maintain open areas that preserve the natural habitat for animals and yet allow the public a place for some relaxation and recreation. This land in question has already been used by many locals for horseback riding, hiking, cross country skiing and the pure enjoyment of communing with nature. My family and I urge the county commissioners to reevaluate their decision to release the reversionary clause on this land until the long term comprehensive plan for Bend is completed. Once this land is gone, there is no other parcel to replace it. Please for the future of Bend and our future generations help insure this land will be maintained for the public use. We hope that you, the county commissioners, would continue to represent the population that is currently outside the Bend Parks and Rec district boundaries. Exhibit Page �_ of �_ N (,1ra a' CORHA CENTRAL OREGON REGIONAL HOUSING AUTHORITY Fostering Dignity Throagh AfFordab/e Housing Deschutes County Section 8 Housing Choice Voucher Program Total Housing Choice Vouchers (As of 1/7/04): 890 Average Housing Assistance Payment Per Month: $447 Total Average Housing Assistance Payments Per Year: $4.8 Million Section 8 Housing Choice Voucher Program Household Types 49% 13% 38% O 13derly ❑ Families with Children CORHA January 2004 Note:' Percentage is of total population (890)..Head of ` Household may be included in more than one category. Household Types Elderly: 15% (135) Disabled: 43% (387) Families w/Children: 55% (491) Note: Percentage is of total population (89o). Households may be included in more than one category. Household Demographics Race of Head of Household: 98% Caucasian (868) 3% Non -Caucasian (25) Ethnicity of Head of Household: 97% Non -Hispanic (866) 3% Hispanic (24) Gender of Head of Household: 8o% Female (709) 20% Male (181) Exhibit C, Page of _ ? Family Member Ages: 0-10 ...........598 11-13 ............141 (779) 14-18 ...........171 $16,261— $21,68o 19-20 ...........50 21-30 ........ 305 31-40 .........246 41-50 .........222 51 + ............269 (11) Total......... 2,002 Section 8 Housing Choice Voucher Program Income Categories Iftni CORHA January 2004 88% 0 0-$16,260 ■ $16,261 - $21,680 0 $21,681 - $27,100 0 $27,101 - $32,520 ■ $32,521 - $43,630 ® $43,631 + Deschues Co. MR: $54,200 HUD Section 8 Income Limits for Year 2003 Household Income Median Household Income for Jefferson Co.: $54,200 o — $16,26o 88% (779) < 30% Median $16,261— $21,68o 8% (69) 31-40% Median $21,681— $27,100 3% (23) 41-50% Median $27,101— $32,520 1% (11) 51-6o% Median $32521— $43,360 0% (4) 61-8o% Median $43,361+ o% (4) Over 8o% Median Exhibit Page �,— of 3 Head of Household Sources of Income Asset Income (Savings, etc.) 63% (561) Self Employed 5% (46) Child Support 18% (158) General Assistance 11% (94) Other Non -Wage 3% (28) Pensions 4% (32) SSI (Disabled) 26% (230) Social Security Benefit 35% (312) TANF 6% (56) Unemployment 4% (38) Wages 31% (273) Note: Percentage is of total population (89o). Head of household may be included in more than one category. Exhibit L_ Page of ❑ ivIanufacturing 17 Transportation, Cc Utilites ■ Wholesale 52% 0% O Retail o Finance, Ins, Real Estate CORHA o Service January 2004 ■ Government Exhibit L_ Page of Page 1 of 1 Mike Daly From: Allan Bruckner (abrUckner@bendcable.com] Sent: Friday, February 20, 2004 10:39 AM To: Mike Daly Subject: sheriff study Mr. Mike Daly February 20, 2004 Chairman Deschutes County Commission Bend. Oregon Dear Mike, As I am out of town, could you please read this into the record at Monday's commissioner work session: I respectfully request that the county commission appoint the so called blue ribbon committee to study the sheriff subsidy issue and funding a permanent district as soon as possible. I know the commissioners have said this would be done after the May election. However if that were the timeline it would be impossible to vote on a permanent district until 2006. I believe the city council also desires the earlier election. Activating the committee now might help show the public the commission is serious about addressing the issue and might help pass the controversial May levy. Delaying, I think, will be interpreted that the commission does not intend to address the issue. Thank you, Allan Bruckner Exhibit 2/20/2004 Page /_ of _�_ Deschutes County (County) Community Development Department Accomplishments - Year 2003 ♦ Coordinated Services and Administration ♦ Code Enforcement ♦ Geographic Information Systems (GIS) ♦ Building and Safety ♦ Environmental Health ♦ Planning Exhibit 1� Page / of 9p- COORDINATED SERVICES AND ADMINISTRATION The Community Development Department (CDD) operations and systems are managed by George J. Read, Director and Tom Anderson, Operations Manager. This includes satellite offices in Redmond and La Pine as well as the Bend office. There are 9 permit technicians who serve customers, handle phone calls and process related paperwork in support of each CDD division. In addition, CDD has an administrative supervisor, an administrative secretary, a senior secretary and a part-time secretary who provide support to all divisions. CUSTOMER SERVICE Customer waits in CDD offices remain short and general satisfaction remains high, as indicated by customer surveys following: Customer Service Questionnaire Statistics # Returned July - Dec 1996 Efficiency Courtesy Knowledge Handouts Processing Time Service Compared to Elsewhere Overall Service Yearly Average 45 4.37 4.75 4.44 4.19 3.81 4.44 4.49 4.36 Calendar Year 1997 155 4.50 4.72 4.48 4.21 3.91 4.21 4.44 4.35 Calendar Year 1998 121 4.58 4.78 4.59 4.02 3.73 4.07 4.29 4.29 Calendar Year 1999 107 4.58 4.65 4.60 4.23 4.17 4.53 4.53 4.47 Calendar Year 2000 78 4.63 4.68 4.59 4.24 4.10 4.39 4.47 4.44 Calendar Year 2001 80 4.80 4.90 4.81 4.47 4.47 4.85 4.78 4.73 Calendar Year 2002 89 4.65 4.80 4.70 4.59 4.42 4.74 4.51 4.63 Calendar Year 2003 76 4.62 4.81 4.53 4.38 4.36 4.62 4.73 4.58 DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit C Page of a 2 2. Completed conversion of old microfiche septic permit records to digital format and made them available through CDD's Local Area Virtual Atlas (LAVA) program, along with all other scanned images. This has been a tremendous time saver for staff not having to manually find the old records, and also saved CDD from having to purchase a new microfiche viewing machine. 3. Completed scanning and placed all Planning, Building and Subsurface Sewage system records on line and made them available through CDD's LAVA program. Continued work on scanning other CDD paper documents, including properties not addressed, Code Enforcement and Long Range Planning files. 4. At the request of the Central Oregon Building Association and others, added pending building permit and land use application information to the Community Development web site. The information is available in summary format (applications within the last 30 days), and zip -file download format with complete archive of permit and land use approval history. 5. CDD support staff began work in March 2003 on the review and updating of over 300 public handouts, which includes forms, diagrams and informational brochures. This streamlining resulted in the development of a current inventory of approximately 170 documents. The documents are currently being reviewed by the permit technicians for accuracy and will then be given final review and approval by the management team. 6. Completed data entry of nearly 2,500 hard copy road access permits from the Road Department files. The resulting permit data base will enable Permit technicians to know with certainty which customers need new access permits and which do not. 7. CDD was represented in the development of revised Economic Development for Central Oregon (EDCO) goals & mission. CDD, through this organization, assisted in the creation of new development, jobs and economic diversification within the County. 8. Negotiated a new intergovernmental agreement with the City of Redmond for address/road name assignment and problem area correction. Extensive meetings were required to work out new road naming conventions with the Redmond Fire Department. 9. Continued support for the City of Redmond building program contract. Further automated the monthly billing process and added inspection card printing service for the city. 10. Changed permit system program and modified permit technician work schedules to accommodate same day inspection service for customers. The inspection paperwork printing process was changed to print overnight and allow time in the morning for early shift staff to prepare previous evening inspection requests for that day. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit E Page 0 of �a 1 - 11. Improved monthly reported statistics by adding new features such as the City of Sisters, single and multifamily homes, and more comprehensive code enforcement statistics. PERSONNEL AND ADMINISTRATION Continued the provision of tailored support to Building, Environmental Health, and Planning Division goals. 2. Continued to improve team building and internal CDD communication and training opportunities. Conducted bimonthly focused training sessions on code changes, new policies and procedures, and other topics of timely interest. 3. Expanded career opportunities for permit technicians through the development of a senior permit technician classification. 4. Continued organization of CDD's archived files. Completed the transfer of CDD's archived files from the Kidnastics building and building services warehouse to a new facility on Greenwood. In conjunction with the County Clerk, developed a plan for long term disposition of each type of archived files, including scanning, consolidation, purging those beyond required retention and transfer to County archives. 5. Established a new CDD Safety Committee with representatives from each CDD division. The committee will augment existing staff meeting discussions and intranet reporting with a formalized and rule -compliant process for hazard identification, record keeping and accident investigation. 6. Sent two additional permit technicians to training for certified permit technician status with the State Building Officials Association. 7. Contributed significant staff resources to the County's effort to review and improve County indirect charges process. Resulting recommendations will greatly enhance the equity and logic behind the charges and make them much easier to explain and justify with outside customer groups such as the Builders Association and the Board of Realtors. 8. Completed the conversion of all CDD systems to a new programming format (Symbion), which will significantly improve efficiency and navigation for staff in working with customers. The new system has room for a great deal more information to be collected and displayed for the benefit of both staff and customers. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 4 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit L_ Page 0f 2 �— CODE ENFORCEMENT The Code Enforcement (CE) program consists of a code enforcement technician and a law enforcement technician from the Sheriff's Department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court. 1. Completed overall process mapping of the code violation system, including milestone points and key statistical references. Developed a series of new system reports which display volume numbers, cycle times, efficiency (closure within specified time frames) averages, and disposition trends. Developed new reporting charts for CDD monthly statistics. 2. Implemented new proactive methods of generating cases to include follow-up on expired electrical permits, correction notices which have passed the 20 -day compliance limit, and compliance with historical mobile home park approvals. 3. Researched and documented the complete code abatement process. Initiated code abatement on three particularly difficult cases which have been lingering for some time. 4. For the first time, successfully utilized the Community Dispute Resolution Program (CDRP) to resolve a difficult code enforcement case. The case involved an illegal business and a group of mobilized neighbors and was taking up a disproportionate amount of staff time. CE and CDRP staffs were able to bring both sides into mediation and CDRP successfully brokered an agreement, which resulted in closure of the case and a system for future resolution should problems recurs. 5. Completed scanning of over ten years of historical code enforcement case files and made them available on the CDD scanned image system. 6. Participated in the comprehensive revision to the County Home Occupation Code. Advised the Board of Commissioners on the enforcement logistics of the proposed rules. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM L� Exhibit Page 5- of ��- GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting mapping and geographical analysis needs of each of the operating divisions in CDD, the GIS program is responsible for the development and maintenance of the County's digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, GIS staff serves as the webmaster for CDD's website and the development of web - based staff and customer service applications. Throughout the year, continued to train CDD employees, both individually and in groups, on expanded use of the LAVA program. 2. Continued to assist in analysis and future marketing of the New Neighborhood associated with the Regional Problem Solving (RPS) project. 3. Augmented the web -based pending land use application system with a new system which shows all current scanned documents, application status, reporting period and contact planner. Provides instructions for the viewer should they wish to make comment on the application. 4. Completed a major conversion of the CDD Internet website. The new site features specific areas or "tracks" for different types of customers, including contractors, realtors and title companies, property owners and other governmental agencies. The new system will enable management to see how customers use the website which will allow further refinement and improvement. 5. Assisted in updates to the coordinated population forecast figures through population modeling and build out projection. In addition, incorporated this work for use in urban growth boundary expansion analyses. 6. Continued maintenance of the zoning layers, including updates and changes, for each of the incorporated cities within Deschutes County. 7. Provided comprehensive plan update assistance to the Bend Metro Parks & Recreation District. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit E Page of no BUILDING SAFETY The Building Official, Dennis Perkins, two assistant building officials, 14 building safety inspectors, and support staff provide construction plan review, consultation and inspection to assure compliance with national and state building, plumbing and electrical codes. Deschutes County's Building Safety Division interprets and enforces the state mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. The Division provides all of these services to the City of Redmond through a contract and provides various services to Lake and Jefferson Counties on an "as needed" basis. Increased compliance with our goal of 10 day plan review turnaround time for all building permits from 78% in 2002 to 95% in 2003. This was done with no additional staff and despite a 6% increase in permits. 2. Improved the system for shortened review of minor plans for simple structures by encouraging plan reviewer to issue at the permit counter. Nearly 30% of all plan reviews were done within 24 hours, up from 22% last year. 3. Improved coordination with the fire departments in the County of the various building safety requirements in new construction by increasing coordination of permitting and inspection process with fire departments. 4. Provided phone coverage Monday through Friday, 8:00 a.m. — 5:00 p.m. and returned calls within 24 hours. Due to our staggered office hours in different offices, this policy was mandated and no citizen complaints have been noted this year. 5. Continued 24 hour inspection turnaround time. We have been able to accomplish this goal 98% of the time. There still are some days when the staffing level (holidays) has required that we roll inspections to the next day. 6. Expanded customer inspection request hours until 6:00 a.m. on the day of the request. This required staggered office hours for some employees. 7. Continued previously agreed upon efforts to provide plan review and field inspections for other building programs. We have added intergovernmental agreements (IGAs) and have been able to respond when requested. We formed new IGAs with the State of Oregon and Crook County, and continued to provide services as directed in the IGAs with the City of Redmond, Lake County, Jefferson County, State of Oregon Electrical, and the City of Bend. 8. Continued to participate with other local jurisdictions and the community in continuing education requirements. This goal has been accomplished and will be a continuing effort. ■ Winter Educational Institute - 2003 IRC Structural & Mechanical code change 2/27/03 — 2/28/03 ■ Engineering Pole Building seminar — 9/4/03 DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/18/04 - 9:27 AM Exhibit i✓ Page -7 of �� 7 ■ Law Change Class for Building Officials —12/16/03 9. Analyzed problems with "trouble hold" building plans to find recurring problems. Trouble hold plans are plans that are incomplete or have errors. Our statistics indicate "trouble hold" plans have been cut from 25% of all plans in 2002 less than 15% of all plans in 2003. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 8 ACCOMPLISHMENTS 2003 2/18/04 - 9:27 AM Exhibit C Page 57- of a a-- ENVIRONMENTAL HEALTH The Environmental Health Division (Division) is team managed and led by two Supervising Sanitarians, Dan Haldeman for On -Site Sewage systems and John Mason for Licensed Facilities. The staff consists of five sanitarians; one grant funded sanitarian trainee, and an administrative secretary. Roger Everett, the recently retired Director, also works part time managing various issues and projects. The Environmental Health Division provides plan review, consultation and inspection of regulated public facilities (restaurants, pools, tourist facilities, schools and day cares) and on-site sewage disposal systems. The Division is also working on an Environmental Protection Agency (EPA) grant to study new on-site sewage disposal technologies, regulates public water systems for safety and works with the County Health Department on a variety of epidemiology programs and issues. The Division was reduced by one and a half employees (F.T.E.) at the beginning of the year yet managed to exceed the expectations of last year's work plan. ON-SITE WASTE TREATMENT Assessed 522 sites for feasibility for on-site waste treatment and disposal systems, a 5% increase from 2002. 2. Issued 1,689 permits for new and repairs of existing on-site waste treatment and disposal systems, within 1% of the permits issued in 2002. 3. Performed 3,926 inspections to ensure proper installations of on-site waste treatment and disposal systems. 4. Exceeded the turnaround time goals for issuing permits of (7 days) and completing site evaluations (14 days). The average turnaround time for issuing a permit was 6 days and for site evaluations was 10 days. 5. Produced two Newsletters in September 2003 and December 2003, aimed at keeping on-site septic system installers informed about new on-site regulations, policies, or products. 6 Provided comment and direction to help the Department of Environmental Quality (DEQ) in rule revisions for OAR 71. The main emphasis of new rules is to allow more on-site waste treatment options for residential homeowners. 7. Successfully implemented the two-compartment tank requirement for septic tanks containing pumps. 8. Performed sampling for United States Geological Survey (USGS) Virus Transport Project. 9. Redesigned septic permits to make them more user friendly for our customers. Waiting for conversion of permit screens to Symbion before implementation. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 9 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit Page q of 9 d- NATIONAL ON-SITE SEWAGE DISPOSAL DEMONSTRATION GRANT Hosted the USGS presentation on the model for fate and transport of nitrates from septic systems in the La Pine sub -basin at a public meeting in La Pine. The findings of the innovative systems field test were also presented at this meeting. 2. Presented findings of the innovative system field test program for 6 systems at the Northwest Onsite Wastewater Treatment Short Course in Seattle, Washington. 3. Presented findings of the innovative system field test program for 13 systems and presented the public process used in developing the maintenance program recommendations at the National Onsite Wastewater Recycling Association conference in Franklin, Tennessee. 4. Presented findings on the innovative systems at the Oregon Onsite Wastewater Association meeting. 5. Completed another year of monitoring on-site systems and groundwater for project data base. 6. Replaced nonfunctioning systems at three sites with innovative systems that have proven to function. 7. Completed the three year sampling cycle at 23 sites. LICENSED FACILITY INSPECTION PROGRAM 1. Attained 100% inspection rate for all food service facilities with an 81% second inspection rate. This exceeded our goal of 80%. 2. Provided Public Health plan review on 54 full service restaurants and 11 mobile units with an average turn around time of 8.4 days from submittal to response. This met the goal of a two week turnaround time. 3. Attained 64% inspection rate for licensed public swimming pools/spa facilities. This exceeded our goal of 50%. 4. Tested 2,918 food handlers, 67 % of which were tested by computer. This exceeds 2,700 food handlers tested in 2002. 5. Hosted a workshop for swimming pool/spa operators that was attended by 65 local operators. Received very good reviews on the workshop. This will be continued on annual basis. 6. Updated the Sanitarians' post -inspection, "How Did We Do?" questionnaires, that are sent to restaurateurs to a scored format. The Division continues to receive favorable comments from these surveys. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 10 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM F,xhihit L� Page / 0 of 2 -1- 7. Hosted a regional workshop on problem solving and consistent interpretation of new food code for eastern region sanitarians. This meeting was attended by Gail Shibley, the new administrator of the Public Health Systems Department. 8. Cross trained two more sanitarians on field inspection procedures for licensed pools and spas. This makes a total of 4 trained pool/spa inspectors. WATER PROGRAM 1. Completed 31 sanitary surveys of water systems, 17 water quality alert follow ups, 9 Significant Non -Complier (SNC) investigations, 3 SNC resolutions, and 5 plan review inspections. 2. Assisted water system operators in developing and implementing Emergency Response Plans (ERP) required by the EPA. Received and approved 33 ERPs and consulted with 15 system operators to develop ERPs. 3. Continued to provide technical and regulatory assistance to approximately 204 public water system operators, including implementation of new EPA rules and monitoring requirements. 4. Reduced the number of Significant Non -Compliers (SNC) in the County to less than 10, down from 24 in 2002. SNCs are water systems with a history of non- compliance. 5. Returned Redmond Tallow Company water system to compliance after several years of formal enforcement actions. Reverse osmosis treatment currently reducing nitrate levels from 24 mg/I to less than 8mg/I (Maximum contaminant level allowed = 10mg/1). 6. Hosted water system operators course for over 90 water system operators. Received positive reviews on workshop and will continue to provide educational opportunities for operators. 7. Aided in regulatory assistance for the new La Pine Water District. Over 100 connections hooked up, with an August 2004 completion date set. 8. Successfully cross referenced water system files with licensed facilities. 9. Continued to improve database and communications with public water system operators. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM 'Ixhibit C ?age l/ of a a 11 EPIDEMIOLOGY Improved and integrated communication between the Environmental Health Division (Division) sanitarians and the Health Department nurses to better understand each other's jobs and responsibilities. 2. Worked with the public health nurses on three hepatitis outbreaks related to restaurant workers. The Division had to `go public' with one outbreak to serve the public good. There were no secondary infections reported from this outbreak. 3. The Division received and responded to 105 food borne illness reports and/or complaints from the public. 4. The West Nile Virus Team developed information for public dispersal on modes of transmission, prevention and symptoms of the virus. Performed three follow up investigations and determined that the virus has not been found in Deschutes County to date. 5. The Division received over 50 animal bite reports from veterinarians and over100 animal bite reports from animal control officers. Each report requires a call to the bite victim, the animal owner (to verify quarantine procedures) and/or return calls to the vet. One rabid bat was confirmed to have bitten a woman in Deschutes County. 6. The Division reviewed over 100 reported and confirmed disease forms completed by the health department. These reports (confirmed salmonella, Gardia and Hepatitis A) are reviewed by the Division to verify that persons with these diseases and/or house mates are not working in restaurants or other regulated public health facilities. 7. The Division worked with the Health Department on two confirmed Norwalk virus outbreaks at local assisted living facilities. This out break contained over 80 presumed or confirmed illness. Provided consultation to the Oregon Senior & Disabled Services Division regarding control and prevention of such outbreaks. 8. The EH Division led the field investigation, with the Health Department, on a lead poisoning within the County. This work precipitated an article in a national magazine (Parent) and a recall on similar imported toys. 9. Assembled and distributed educational material on mold control, hazards and proper abatement in response to over 60 telephone inquiries from citizens. 10. The Division continues to provide this valuable public health investigation service with no fees collected from the general public to offset the commitment of staff resources on these projects. This part of the Division work is subsidized by fees collected in the on-site sewage disposal and licensed facilities programs. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM 12 "xhibit 6 ?age of 'a- �1- ADMINISTRATION The supervising sanitarians have been incorporated into the duties and responsibilities of the Environmental Health director's job. The Division is continuing to work on a team based management system by the supervisors. 2. The public handouts from all programs have been updated and are in the review process for standardization and archiving. When completed, all public handouts within the division will be in one location for easy retrieval and reference. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit___ Page 13 of :22- 13 PLANNING Providing courteous, timely and professional land use planning services through innovative, cost-effective, and community-based solutions The Planning Division consists of 16 employees, managed by two principal planners. The Current Planning section includes a Principal Planner, Kevin Harrison, six associate planners, two assistant planners, one full-time senior secretary and one part-time secretary. The Current Planning section handles individual land use applications, zoning review and sign -off for building and septic permits as well as provides information to the public on all land use related issues. The section is also responsible for all addressing and road naming in the rural County. The Long Range Planning section plans for the future needs of the County by conducting community involvement in updating the County Comprehensive Plan and zoning regulations and coordinating with other jurisdictions. Principal Planner, Catherine Morrow, manages the Long Range Planning program. The Long Range Planning team includes two senior planners who specialized in transportation issues and special projects, one associate historic and cultural resources planner and one assistant planner. CUSTOMER SERVICE The current planning section received 972 land use applications in the year 2003. This compares with 1,156 applications for the year 2002, a 16% decrease, and 1,005 in 2001. 2. There were 15 appeals filed in the year 2003. This compares with 13 appeals in the year 2002, an increase of 15%, and 22 in 2001. 3. There were 26 applications reviewed by the County hearings officers in the year 2003. This compares with 28 in the year 2002, a 7% decrease, and 42 in 2000. Two decisions were appealed to the Board of County Commissioners in 2003. This compares with 3 appeals in 2002, a 33% decrease, and 12 appeals in 2001. 4. There were 4 appeals to the Land Use Board of Appeals (LUBA) in 2003. This compares with 0 appeals to LUBA in 2002 and 5 appeals in 2001. 5. The current planning section met with 4,220 customers in 2003. This compares with 4,746 customers in 2002, an 11 % decrease, and 4,604 customers in 2001. 6. A primary accomplishment was the successful transition to the new County web page, improving the Community Development Department web page by posting meeting material on the calendar and regularly updating "In the News" items. All Current Planning documents are now scanned and accessible through the use of the web page. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit--C- Page xhibitC✓Page of 9 )_ 14 ORDINANCE AMENDMENTS Planners worked on citizen and County initiated amendments to the County Code including the zoning and subdivision codes and the County Comprehensive Plan. Ordinance amendments require public hearing before the Planning Commission and Board of County Commissioners. 1. Airport Development District amendment to reflect new Bend Airport Master Plan. 2. Comprehensive Plan amendment to adopt new Bend Airport Master Plan. 3. Comprehensive Plan and Title 18 amendment to create new Rural Commercial District in the Rosland neighborhood. 4. Exclusive Farm Use Zone reviewed for compliance with 1997, 1999, 2001 and 2003 legislative amendments. 5. Forest Use Districts public hearings conducted on application to amend to allow firearms training facility. 6. Landscape Management Combining Zone amendment to allow additional exception to rim rock setback. 7. Landscape Management Combining Zone amendment to remove requirement for site plan review. 8. Sunriver Commercial District amendment to allow more multifamily residential development. 9. Zoning code amendment to adopt three tier home occupation regulations. 10. Zoning code amendment to allow large-scale commercial uses in Wickiup Junction. 11. Zoning code reviewed to correct errors and omissions. PLANNING COMMISSION 1. The Planning Commission met regularly to conduct public hearings on amendments to the County Zoning and Subdivision Ordinances and Comprehensive Plan. Meetings were held in Bend, La Pine and Redmond. 2. The Planning Commission reviewed and made recommendations about the 2003-2004 Community Development Department work plan. 3. Public awareness of Planning Commission activities was increased through updates on County web page with press releases, project materials, and posting packets on the calendar. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM 15 Exhibit Page %S—of aa- 4. Consultants were hired to conduct training for Planning Commissioners. Staff also provided training on comprehensive plan and zoning regulations, urban growth boundaries and urban reserve areas. 5. At the Planning Commission request the Landscape Management Zone was amended to require photographs and require staff to make findings regarding photos of site and current condition. PROJECTS REGIONAL PROBLEM SOLVING PROJECT - SOUTH COUNTY 1. Coordinated infrastructure funding and development for La Pine Neighborhood Planning Area: ■ Completed construction plans for sewer and water; $30,000 COCIB Grant ■ Obtained a $433,700 congressional appropriation for sewer infrastructure and completed environmental assessment for funding. ■ Annexed Wickiup Junction Territory to the La Pine Water District. ■ Initiated annexation of the Newberry Neighborhood to the La Pine Special Sewer District. 2. Completed land exchange with Baldwin Herndon Oregon Trust for Community. Facility Zone property in La Pine. 3. Completed five lot subdivision of County and Baldwin Herndon Trust land in La Pine Neighborhood Planning Area. 4. Contracted with Pahlisch Homes to develop Phase 1 of is Pine Neighborhood Planning Area. 5. Quadrant Plan application for Phase 1 from Pahlisch Homes approved by Planning Commission. 6. Quadrant Plan for Community Facility Zone completed under $90,000 Central Oregon Community Investment Board grant. Same grant funded design and architectural drawings for Senior Center. 7. Quadrant Plan for Community Facility Zone approved by Planning Commission. This quadrant includes land that will eventually be conveyed to and developed by the La Pine Senior Center. 8. Provided assistance to County staff and the La Pine Senior Center to Partition I and to create the lot to be conveyed to the La Pine Senior Center. 9. Obtained a $109,000 National Fire Plan Grant from the Bureau of Land Management (BLM) for fuel treatment in Neighborhood Planning Area. 10. Obtained a $50,000 National Fire Plan Grant from the United States Geological Survey (USGS) for fuel treatment on 100 acres of South County owned lots. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:1.7 PM Exhibit E Page j of 2-� 11. Conducted a cooperative national demonstration project for fuel treatment using a "bundler" on seven acres in La Pine Neighborhood Planning Area. 12. Applied for an Environmental Protection Agency (EPA) Watershed Initiative Grant for Water Quality Trading assessment. 13. Transferable Development Credit (TDC) Program: ■ Purchased 28 TDCs from private property owners and documented 85 TDCs on 74 County owned properties. Additional TDC purchases are pending. • Convened 5 TDC Advisory Committee meetings and presented annual report of the TDC Advisory Committee to the Board of County Commissioners ■ Coordinated with County legal counsel to develop and revise TDC legal documents. ■ Amended TDC Code to simplify TDC eligibility request procedures ■ Notified over 600 multiple lot property owners of eligibility to participate in the TDC program, and provided educational materials about the program. ■ Responded to public inquiries regarding the TDC program. 14. Continued coordinating with Environmental Health Division, Department of Environmental Quality (DEQ) and the Environmental Protection Agency (EPA) to study innovative on-site systems. 15. Worked with the USGS to develop three dimensional groundwater models. PERIODIC REVIEW 1. Completed Periodic Review Work Task to develop zoning and comprehensive plan policies for Rural Industrial lands. 2. Obtained final approval for Deschutes County Periodic Review from the State Land Conservation and Development Commission. 3. Began archiving Periodic Review documents. OTHER PROJECTS 1. The Address Committee and Project Wildfire continued to work to create countywide address coordination and an address data layer in the GIS. - 2. Worked on contractual arrangement with the City of Redmond to provide road naming and addressing within the city. 3. Completed addressing and road naming corrections within Tollgate and Crossroads Subdivisions. 4. Pursuant to state law, began work to replace all references to the word "Squaw" DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 17 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit t✓ Page 1-7 of 2 "�' in County road names. 5. Worked to create a database and GIS layer for all recorded conservation easements. 6. Worked with Deschutes National Forest to complete an environmental assessment and obtained a $60,000 National Fire Plan grant to treat fuel on 100 County owned lots in South Deschutes County. Worked with juvenile department and Heart of Oregon Corps to initiate project. 7. Continued scanning and archiving newspaper articles from five publications related to Community Development Department issues. 8. Created link in Accuterm between addresses and serial numbers at Bend Airport so that permit data can be stored and retrieved based on individual lease holdings. 9. Assisted the public with Restricted Firearms District formations and annexations. 10. Worked with IT and assessor's office to ensure reliability of situs addressing data layer through conversion to ORCATS for Assessor's records. COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES COORDINATED POPULATION FORECAST Completed draft Coordinated Population Forecast with an $11,000 Department of Land Conservation and Development (DLCD) technical assistance grant. Coordinated the development and public process for review of a population forecast for the County, the three cities, and the unincorporated County. This included three public hearings before the Board of Commissioners. Ordinance 2003-001 adopted in March of 2003. 2. Responded to an appeal filed before the Oregon Land Use Board of Appeals (LUBA). Prepared ordinance repealing Ordinance 2003-001 that was approved by Board in August 2003. 3. Coordinated with planning and legal staff from the cities of Bend, Redmond, and Sisters to prepare revised forecast that addressed issue raised in appeal before LUBA. Presented revised Countywide and unincorporated area forecast to interested citizens and the media at November 6, 2003 public meeting. COMMITTEE ASSIGNMENTS Bend Development Board (BDB) Transportation and Parking Committee — Steve Jorgensen Bend Development Board Transportation and Parking Advisory Committee - Steve Jorgensen DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit 6 - Page / of V ■ Bend Metropolitan Planning Organization Advisory Committee – Catherine Morrow and Steve Jorgensen ■ Bend Traffic Safety Committee - Steve Jorgensen ■ Bend Transportation Technical Advisory Committee (T -TAC) - Steve Jorgensen ■ Bureau of Land Management Upper Deschutes Management Plan Issue Teams and Intergovernmental Advisory Committee – Catherine Morrow, Steve Jorgensen ■ City of Bend Airport Advisory Committee - Steve Jorgensen ■ Clean Air Committee – Cynthia Smidt • Commute Options Working Group - Steve Jorgensen ■ County Wellness Committee – Damian Syrnyk ■ County Code Review Committee – Damian Syrnyk ■ Deschutes County Bicycle and Pedestrian Advisory Committee - Steve Jorgensen (staff facilitator), Cyndi Smidt ■ Deschutes Mitigation and Enhancement Committee - Jon Skidmore ■ Employee Benefits Advisory Committee and OPRAA Committee - Jon Skidmore ■ La Pine Transportation Advisory Committee - Steve Jorgensen ■ Project Wildfire – George Read • Sisters Community Action Team Trail Committee – Steve Jorgensen BEND COORDINATION 1. Participated in state organized Community Revitalization Team (CRT) meetings to work on city owned Juniper Ridge industrial land planning and problem solving. 2. Coordinated with City of Bend Staff on consultant work plan for public involvement and two phase master planning for Juniper Ridge. 3. Reviewed Burden of Proof for Juniper Ridge Urban Growth Boundary application. 4. Participated in advisory committee for formation of the Bend Metropolitan Planning Organization (MPO). 5. Completed environmental assessment for Tower Theater grant. REDMOND COORDINATION 1. Urban Reserve Planning Coordinated with Redmond planning staff to prepare an urban reserve boundary for the City of Redmond. Prepared PowerPoint presentation used by Redmond staff at public meeting held in June 2003. Provided staff to facilitate small group discussion and obtain feedback from area residents on potential locations for this boundary. Provided staff support to County Planning Commission to review consultant's report and proposed urban reserve boundary at public hearing on July 22, 2003 and at work sessions of the County Planning Commission in August, DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 19 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit �5 Page —? of 22– September and October. Provided staff report to both the County and Redmond Urban Area Planning Commissions during November 10, 2003 public work session. Facilitated discussion and consensus on proposed urban reserve boundary. 2. Participated in the Redmond Area Collaborative Planning Project, a multi -agency grant funded planning project to identify transportation solutions for Redmond. Conducted a public information meeting with all participating agencies to summarize the project and announce that project would continue as a Regional Problem Solving Project to adopt transportation corridors. SISTERS COORDINATION Participated in proposed amendments to Title 21, the Sisters Urban Area Zoning code. 2. Participated in update of Sisters Comprehensive Plan and draft amendment to urban growth boundary. TRANSPORTATION PLANNING Worked with City of Bend staff in adopting a County Comprehensive Plan amendment to recognize an updated Bend Airport Master Plan. 2. Worked with City of Redmond and the BLM on a Regional Collaborative Planning/ Community Solutions Team project between Bend and Redmond, as well as additional analysis relating to secondary access to the County Fairgrounds and future connections to the Huntington Ranch development. 3. Prior to a change in land ownership that affected the project, completed initial work on an environmental assessment to create a new secondary access road to the Lazy River South subdivision; Project Impact/Federal Emergency Management Act (FEMA) grant. 4. Managed the La Pine Airport Feasibility Study. 5. Worked with the County Bicycle and Pedestrian Advisory Committee to revise the 1998 TSP -version of the County Bike and Pedestrian Plan and created a new GIS -based regional bike guide. 6. Worked with the Road Department to complete phase I of a storm water retention/treatment plan for the La Pine Urban Unincorporated Community; Central Oregon Intergovernmental Counsel (COIC) grant funded. 7. Worked with City of Bend on Public Transit implementation. 8. Worked on partition plans for initial phase of Newberry Neighborhood. 9. Worked with the Road Department to create new road standards and specifications document. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 20 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM F.xhihit Page a 0 of 3 a— "t HISTORIC PRESERVATION PROGRAM GRANTS 1. Obtained $22,000 in grant funding for Sisters historic resources inventory and brochures to illustrate rehabilitation and restoration concepts. 2. Prepared National Environmental Policy Act (NEPA) review for the $250,000 grant for Tower Theater and a $450,000 grant for expansion of La Pine Sewage Treatment Plant. 3. Assisted in application for Bend Downtown Facade Improvement Grant of $75,000 for the Liberty Theater and Downing Hotel. 4. Assisted three property owners in Bend to obtain the Oregon Special Assessment Program (property tax freeze). 5. Awarded $3,000 Certified Local Government grant for County historic preservation program. 6. Awarded $6,000 lottery fund grant to restore the County owned Paulina Prairie Cemetery. LANDMARKS COMMISSION APPLICATONS PROCESSED IN 2003 Processed applications for alterations to historic properties. Prepared staff public notices, wrote staff reports, conducted Landmarks Commission public hearings and issued decisions: ■ County: 1 application ■ Bend: 41 applications and 6 code enforcement cases ■ Redmond: 2 applications and one code enforcement case ■ Sisters: 2 applications BEND OLD TOWN HISTORIC DISTRICT • Provided research and information to property owners. ■ Worked with city staff on code issues and procedure for processing applications. SPECIAL PROJECTS 1. Researched burials and plots at Paulina Prairie Cemetery, recruited volunteers for restoration project. 2. Assisted Central Oregon Parks and Recreation District with research on historic buildings at Tetherow Crossing. 3. Recruited volunteers to scan photos for web page and record architectural information on all County historic resources for web pages (Bend is completed). DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 21 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit � Page f MEDIA AND PUBLIC INFORMATION ■ Wrote numerous press releases, articles and participated in interviews with all media. ■ Met with cities, various civic organizations and agencies on historic preservation program. • Gave class on County historic preservation for Sisters and Bend COCC lunch and Learn Classes. ■ Maintained Historic Preservation web page. Used the website, including the "In the News" function, to notify people of upcoming meetings and to disseminate new drafts of documents for the above projects. NATIONAL REGISTER LISTING Assisted or prepared National Register nominations for 5 properties: ■ Brothers School, Brothers ■ Downing Hotel, Bend ■ Sisters School, Sisters ■ Cedar Avenue House, Sisters ■ Parker Building, Redmond CODE ENFORCEMENT Assisted local jurisdictions to enforce their historic preservation codes for one property in Redmond and six properties in Bend. FEDERAL SECTION 106 FORMS Assisted consultants and ODOT in completing environmental review of six properties. DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 22 ACCOMPLISHMENTS 2003 2/17/04 - 3:17 PM Exhibit Page 9 of 92- Fa n • DESCHUTES COUNTY (COU COMMUNITY DEVELOPMENT DEPARTMENT WORK. 2004 - ation Division 6d N��M�11y VIY1.71V11 Environmental Health Division Planning Division Exhibit Page I of �?-D COORDINATED SERVICES AND ADMINISTRATION DIVISION The Community Development Department (CDD) operations and systems are managed by ° George Read, Director and Tom Anderson, Operations Manager. Tfiis includes satellite offices in Redmond and La Pine as well as the Bend office. There are ''9 permit technicians who serve customers, handle phone calls and process related paperwork irsupport of each CDD division. In addition, CDD has an administrative supervisor, an,,"1administrative secretary, a senior secretary and a part time secretary who provide support�tall divisions 3. ,,".'Provide phone coverage -,Monday through Friday; return all calls within 24 hours. 4.lrnplement additional elemOto to CDD's scanned image database. In addition to scanning all new file received or generated on a daily basis, the next major objective is Longo ange Planning files, with particular emphasis on major subdivision/destination resort` files. This willy not only give staff instant access to historical files, but will potential lyf rther reduce customer office visits by allowing internet access to the files. M, 5. Enhance montlystatistical reporting by including updated City of Sisters statistics and data pertaining to multifamily homes. 6. CDD staff will work to complete the final review and updating of the public handouts and complete the inventory started in 2003. A department policy will be created to assure that staff and customers have access to the most current information available. Up-to- date and comprehensive handouts help preclude problems with applications later in the process, making the overall system faster and less troublesome for both staff and customers. Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit f' Page = of a� 2 7. Develop strategic plan on utilizing new Internet technology for improvements to CDD customer service and operational efficiency. Elements to include: E -Commerce: building/septic permit or land use applications, or other informational requests requiring fee payment, etc. ■ Field Communication: Ability of field personnel to access resources, including LAVA, scanned records and the CDD permit system, ■ Other Services: Evaluate each specific service provided by CDD, and information resources requested by customers `andother agencies, for applicability as a CDD Internet feature _ 8. Further enhance seamless customer service associated with administration of the City of Redmond building program. Ensure responsiveness to'informatlonal'requests on plan review, inspection request status, and` overall pernmit status. Finalize ,procedures for scanning city building floor plans for the Assessor's' office. Continue to investigate the proposal to allow use of the Land Use Tracking System (LUTS) by City of Redmond staff. ry 9. Investigate opportunities for addlti64contracte'&jw6rk to other city or County Building/Community Developmendepartments Efforts -such as this help keep permit fees down for both to Isdictions and ensure"adequa#e ^a�rt�d timely service provision to customers Finalize an tntergovernmentaI , agreemept ith the City of Redmond for addressing services 10. Complete conversion of all ;CDD computer `systems to Symbion/GUI format. Investigate the feasibility of additional conversion to the -stew Symbion windows -based product. This format allows, more-efficlent"44�use"";of the system by all users through intuitive windows format navigation and change commands J 11. s 6velop and b gin implementation of a strategic plan for ultimate disposition of all of CDD's records—both-existing and those to be generated in the future. Effort will require a , laborious review of ' each type of archived records. Identify those that can be destroyed, those wh6re' retention can be determined and housed in County archives, and use of microfid, ee' process as alternative storage. The overall objective is to minimize storage costs, maximize access to records, and comply with all laws pertaining to records stt3ra ,e r= PERSONNEL AND ADMINISTRATION 1. Provide tailored support to Building, Environmental Health, and Planning Division goals. 2. Improve team building and internal CDD communication and training opportunities. Document bi-monthly focused training sessions and post on the CDD Intranet. Provide more ongoing training opportunities to the permit technicians. Facilitate communication among divisions by structuring presentations at All CDD meetings. Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM 3 Exhibit F Page_ 0f o 3. Implement basic training classes for enhanced mutual coordination of CDD divisions among staff. (i.e. train inspectors to better understand land use parameters; planners to better understand the building code, etc.). This effort should make the services of CDD more seamless from the customer's perspective and help ensure that the customer is receiving the most complete answers to their questions that are possible. 4. Examine all CDD positions, including position descriptions, for current adequacy, appropriate compensation and future personal growth. The objective will be to improve morale and retain qualified employees. 44 5. Development additional procedural tactics for the newly,formed CDD Safety Committee. Complete all required initial training of committee members, Jncluding Safety Committee ABCs, hazard identification and accident investlgatlon iInalize plans for required archival of safety records and communication of safety Information to CDD employees. The overall objective of the committee Is toggmaifitain CDD's exemplary safety record while complying with all applicable OSHA regulations. Community Development Department 4 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit F Page_ of CODE ENFORCEMENT The Code Enforcement program consists of a code enforcement technician and a law enforcement technician from the Sheriff's Department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court. Enhance the quality of monthly statistical analysis by examining key process milestone statistics and developing new statistical reports. The objective is to maximize program efficiency by reducing the length of time cases remain., rn the:pipeline. 2. Survey other code enforcement jurisdictions andiinGorporate�ini ovative practices where appropriate. This effort will include add itionat involvement with ,.the Oregon Code Enforcement Association (OCEA), including conference participation and networking. 3. Complete a thorough review of the Co !e _Enforcement•,.:Procedures Manual, including input from the Board of Commissioners, and:. update those sections to reflect current practices, delete those no longer p g ppropriate, and addprovisions for updated objectives. 4. Investigate feasibility of other\proactiy�e-means of Identifying potential code violations, including follow-up on conditions attached to conditional use approvals and expiration of temporary use permits. 5. Investigate and if, pp opriate implement the ability fpr the CDD Code Enforcement Technician toiisue citations for %minor code violations. This would significantly reduce case turnaround1ime and bring earlier closure to many cases. Community Development Department Work Plan 2004-2005 Exhibit F February 17, 2004 - 3:38 PM Page 5 of 9- O GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting mapping and geographical analysis needs of each of the operating divisions in CDD, the GIS program is responsible for the development and maintenance of the County's digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, GIS staff serves as the webmaster for CDD's website and the development of web -based staff and customer service applications. 1. Network with CDD staff on the use of GIS data and products°in their work objectives, and identify areas where current or modified GIS capabilities may assist those objectives, including enhanced linkages between the GIST nd Permit systems. Areas of particular emphasis include: ■ Digitizing Certificates of Satisfactory Completion for Environmental Health, ■ Digitizing areas covered by Conservatid!nAgreements for Planning, ■ Use of GIS technology in the Building Division including Inspection routing and a digitized snow load layer. ,- y` z a. Fire D b. Public ram d"DnnKng`WateiProgram webpage e. Unincorporated Community web pages f. RPS webpage update n g. Update/re-de' ign Histone Site webpage h.- .Additional projects as Identified during the course of the year, as time allows. 5. Work with the building; planning and environmental health divisions to identify possible permits or approvals which may be offered over the internet. Develop pilot program. The objective Is to "en lance customer convenience and also reduce customer office visits, keeping lobby`ait times down for others in CDD's offices. 6. Develop a plan for collection of customer internet usage data. Analyze the data in order to determine areas of focus in enhancing internet features and effectiveness in benefiting customers. 7. Assist in analysis of the New Neighborhood associated with the Regional Problem Solving (RPS) project. 8. Contingent upon funding, create a Historical Site Atlas in support of Historical Planning. Community Development Department 6 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit i= Page (P of oP-0 BUILDING SAFETY DIVISION The Building Official, Dennis Perkins, two assistant building officials, 14 building safety inspectors, and support staff provide construction plan review, cpnsultation and inspection to assure compliance with national and state building, plumbing`arid electrical codes. Deschutes County's Building Safety Division interprets and enforces the" 'state mandated Building Codes for the people of the community through a process of education'and a clear,and fair application of the Specialty Codes. The Division provides all of theseservices to the City of Redmond through a contract and provides various services to Lakeeari l Jefferson Counties on an "as needed" basis. a» Maintain 10 day turnaround time for all time for minor plans. maintain 48 hour turnaround 2. Continue to provide phone covers' `e to insure all hone ,calls returned within 24 hours. 3. Continue 24 hour inspection turnaround time W 4. Maintain "trouble hold" plan rate, nota exceetl 15% "trouble hold" plans are building plans that are ncomplete-;or have errs.,;',,;'` 5. Continue coo'rd'ination effortswith local fire departments regarding site water availability, building sprinklersystems, building,alarm systems and preplan review process. M.. ;. 6. Continue to maintain "services as outlined in all Intergovernmental Agreements (IGAs) currently in effect with theme .State of Oregon, Lake County, Jefferson County, Crook County and the citteSmof Bend and Redmond. 7. Participate locally with gther building departments to coordinate education offerings and provid°ec�ode change`,classes locally. 8. Develop a proo.cesstovallow for a pre -permit conference for all potential commercial building permits#oche purpose of describing building code requirements. 9. Provide a method to facilitate consistency in electrical code interpretations Countywide. 10. Review the Redmond Building Department procedures with the goal of obtaining improvements in plan review and the inspection process. 11. Participate with the Building Codes Division (BCD), the Oregon Building Officials Association (OBOA) and the Oregon Building Industry Association (OBIA) to address the regional concept put forth by the 2003 legislative session, dividing the state into 5 regions. Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page -i of a 0 12 13. Continue our participation in the local spring Home and Garden Show. Improve our County booth to attract more community interest. Explore improvements in division telephone system to allow calls to be forwarded from office voice mail to field, mobile phones to allow more field hours. Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page 8 of O� Q_ 0 J ENVIRONMENTAL HEALTH DIVISION The Environmental Health (EH) Division is team managed ai Sanitarians, Dan Haldeman for On -Site Sewage systems and;' Facilities. The staff consists of five sanitarians; one grant furtde administrative secretary. Roger Everett, the recently retired C}ir managing various issues and projects. The Environmen al Hr review, consultation and inspection of regulated public acilities facilities, schools and day cares) and on-site sewag&,disposal s\ working on an Environmental Protection Agency(EPA) grant disposal technologies, monitors and regulatespufj(id water sys the County Health Department on a variety of Epitlemiologyprii! 11 was reduced by one and a half employees (F.T.E.),last year"yet in the on-site program as expected The EPA grantAs expecte 2004, removing funding for about 1.5.,000:: ON-SITE WASTE TREAMENT 2. 3. 4. 5. 6. 7. Implementation of countyv includes setting up a data' O & M; creating'written cta informationafAaterials for ed by two Supervising '0 Mason for Licensed sanitarian trainee, and an .tor; also works part time th Division provides plan restaurants, pools, tourist ems The Division is also to studye�w, on-site sewage tems for safety and works with trams and issdes The division work loads have not decreased J to be expended at the end of Operation andMaintenance`(O & M) Program, which e to track-O&M,,activities 4hd send reminders of scheduled ists for C�? &' M`reports; and preparing packets of and training for O & M providers until oal of an average of 7 calendar days for permits and 14 iermit database with water observation database and create a uous automatic updating of the database resulting in usable ind policies concerning DEQ rule interpretations and Division it procedures on intranet. Redesign permits to be more readable for applicants. Implement when conversion to newer Symbion permit screens come on-line. Plan and implement a sampling survey of shallow wells in the Tumalo area. Analyze results. 8. Implement a follow-up policy for expired permits, hardship authorizations, and correction notices. Community Development Department r _ 9 Work Plan 2004-2005 exhibit ,' February 17, 2004 - 3:38 PM of a a 9. Transfer the hand written subdivision feasibility book to the subdivision comment electronic file. 10. Produce an installer's newsletter dedicated to the new Operation and Maintenance Program and one other newsletter of general news of on-site wastewater systems. ATER TREATMENT DEMONSTRATION 6. Guide the Geographic Rule Comrirrtttee to a new ons -site rte�:which will protect the groundwater quality, in the South Deschutes County area The committee discussions will include topics such as the statewidearule revlsion`a'nL he level of treatment required based on the USGS mode iris of the groundwater in the area. 7. Report on findings,from the project. at the National Environmental Health Association, the National On-site Wastewater Recycling Association, the Oregon On-site Wastewater Assnciatinn ..and the Idaho,,, Environmental Health Association conferences. 1. Attaiihj 00% inspectlo rate for'all food service facilities with an 80% second inspection rate x 2. Attain a 75%,inspe6t on rate for all the required inspections of pool/spas, and tourist 91 facilities.< s� 3. Maintain the 100% inspection rate for day cares and school lunch program inspections. 4. Host a workshop for local swimming pool operators and promote other pool/spa educational events on the County web page. 5. Cross train all sanitarians working in licensed facility inspections to teach and administer the food handler class and test. 6. Maintain a high level of service within the licensed facility program. Turnaround times not to exceed two weeks for pool, restaurant and mobile unit plans reviews. Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page 10 of 2 10 I i 7. Strategize on the resources needed to improve the inspection ratio on temporary restaurants. WATER SYSTEM 1. Maintain current sanitary survey rate average of 29 per year. 2. Continue to provide technical and regulatory assistance to all4' blic water systems. 3. Decrease number of water systems that are classified as,,Significant Non -Compliers and improve overall compliance with state drinking water standards. 4. Develop water program site on County web p 5. Create e-mail list of all water systems to facili F E� l EPIDEMIOLOGY 1. Maintain the high level of communication with 2. Continue to develop staff expertiseon food be 3. Coordinate with the Health Department on ■ Standardize theq ake in' report of r i no„oinnn'wr'Itt .©�k_ ADMIN 2 3. ■ Develop disease i en tbreak, kit of ni rapid dissemi Department. ation. Hines' s deporting and investigations. 1aurant related illnesses, for the investigation of food borne and forms) for food borne uired to maintain the current level of public service on the Provide training.ari PLANNING DIVISION PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING --SERVICES THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS The Planning Division consists of 16 employees, m Current Planning section includes Kevin Harrison, Princ assistant planners, one full-time and one part-time, s handles individual land use applications, zoning rev permits as well as provides information to the publjc' on is also responsible for all addressing and road nam Planning includes Catherine Morrow, Principal Platin planner and one historical planner. Long Range Plan needs of the County and updating the Courtly Compreh ma Current CUSTOMER SERVICE FOR CURRENT Processing CurretAPlann..tngAppli f;y two, principal planners. The ipal=Planner, six associate planners, two ecretary. The Currant Planning section ew and sign -off for wilding and septic all land use related issues. The section ing in#the'' rural County ,Long Range er,,,. toad;- senior planners, one assistant mng consists of planning for the future en ve Plan and zoning regulations. ■ Meet 150 day time limits for processing all current planning applications. ■ Issue all administrativ—�cisions,forland use actions tha edet require prior notice within 45 days of determination'6f complete application. Issue all.'administrative decisions for development actions: (sign permits, lot - line adjustments ete }, and land use actions that do not require prior notice: [non-visible landscap&Imanagement abbreviated Surface Mining Impact Area (SMIA) site plans] within 21 days of determination of complete application (Note: We expect about 1000 applications next fiscal year). 2. Public ■ Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m., Monday through Friday, except Wednesday (8 a.m. to 9 a.m.). Provide for appointments with individual planners as needed. (Note: We expect about 4,500 Planning customers next fiscal year.) Provide phone coverage Monday through Friday; return all calls within 24 hours. 3. Monitoring Conditions of Approval and Assisting Code Enforcement Community Development Department 12 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page of _ ■ Work with Code Enforcement to respond to code complaints and to monitor conditions of approval for land use permits. Staff: Current Planning and Code Enforcement ■-``Invettlgate"the fe"asibility of a pollution control credit (water quality trading) program o supplementithe TDCprogram. The program would provide incentives to install Innovative sC systems4ogroundwater pollution reduction goals. Seek funding to ,.support the developmentofthe program and implementation of the program. •� ` Continue efforts fo, educate public and respond to public information requests about the TDC program ■ Conti6ipurchasi a TDCs. ■ Continue to earch eligibility of individual properties as requested by owners. 2. Neighborhood Planning Area Development ■ Complete engineering for sewer and water offsite improvements for Phase 1. ■ Coordinate with La Pine Special Sewer District and the La Pine Water District on expansion and extension of facilities to serve the Neighborhood Planning Area. Provide financing to support construction of facilities. ■ Approve La Pine Senior Center lot partition and site plan. • Administer National Fire Plan grant ($109,000) to treat fuels and reduce wildfire risk Community Development Department 13 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit---F- Page xhibitI'Page [3 of Zoo in the La Pine Newberry Neighborhood. Treat open space area along Huntington Road and construct a trail. ■ Continue implementing intergovernmental agreements with state agencies and special districts. ■ Continue coordinating with Environmental Health Division on EPA alternative on-site system grant and USGS groundwater model. • Continue implementing public education and involvement though newsletters, web page postings and news releases. BEND UGB PROJECTS 1. Adopt amendment to the Urban GrowthBoundary for'Juniper Ridge and Hunnell Road sites for industrial land. Staff: Catherine Morrow and Long ,,ange Planning 2. Coordinate with City 'Of, Bend and consultant on master planning of the city owned property includingthe Jumper Ridge ledustnalland. Serve on Project Technical Advisory Committee Staff-.Cathenne,Morrow. 3. Bend Transportation System Plan (TSP).. Work with city staff in adopting and implementing the new Bend TSP Staff: Steve Jorgensen 5. Coordinate -with and provide technical assistance and coordination with the Bend Metropolitan Plannlrig Organization y �-1 �.:. REDMON©•UGB Projects r5- 1. Redmond Regional Problem Solving (Redmond Collaborative Planning for transportation corrldor)�,. Coordination+ with City of Redmond, Oregon Department of Transportation (ODOT)¢Department°,of Land Conservation and Development (DLCD), National Guard, Governor's Office4and'Bureau of Land Management (BLM). Project will amend County Transportation' System Plan to adopt transportation corridor and policies. Staff: George Read and SteveJorgensen 2. Assist with public process of city's Urban Reserve Study and change County Codes to implement changes. Staff: Damian Syrnyk and Catherine Morrow 3. Redmond Urban Growth Boundary (UGB) amendment - expansion for additional residential lands. Staff Damian Syrnyk 4. Negotiate and implement contract with the City of Redmond to provide addressing services. 5. Assist Redmond in addressing and street naming update. Staff: Ed Pecoraro and GIS 6. Monitor and assist as required on planning for County owned property east of Redmond. Community Development Department 14 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page I � of SISTERS UGB PROJECTS 1. Coordinate on adoption of new Sisters Urban Area Comprehensive Plan. Staff: Catherine Morrow 2. Adopt amendment to Title 21, Sisters Urban Area Zoning Ordinance. 3. Adopt amendment to County Comprehensive Plan map for Sisters Urban Growth Boundary. PROCESS CITIZEN AND COUNTY INITIATED CODE TEXT AMEN 1. Coordinate with city planning and legal staff to complete development and adoption of coordinated population forecast from 2000 to,�2W25 for the County and all three cities. This project is a Comprehensive Plan amendment. 2. Amend Exclusive Farm Use Zones (D00- Chapter 18,16) for consistency, with Oregon Revised Statutes and Administrative Rules. s_ OTHER 1. Contin Doreen make standards more clear and ad turnaround time for Industrial lot line=adjustments. Currently, there e adjustments and no standards for on%of=flag lots. Currently, there are no standards for Ivhicl3 has led to transportation related problems. amendments to change to land use regulations to fix arid, allow,,,new uses. This averages about 8-10 �trrent=and" Long Range planners. Urban Unincorporated Communities to increase building in the process of forming Restricted Firearms Areas. Staff: 2. Continue participation in Bureau of Land Management Upper Deschutes Management Plan review and agency coordination. Staff: Catherine Morrow 3. Prepare for and participate in the legislative session regarding land use issues, monitor possible impacts on the County and respond as directed by the Board of County Commissioners. Staff: George Read 4. Provide addresses as required by County Code; work with Project Wildfire and local fire departments to change road names as needed. 5. Coordinate with IT and Assessor's Office to ensure reliability of situs addressing data layer. Review list (2100) of unaddressed properties. Community Development Department is Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page (S of 7-0 HISTORIC & CULTURAL RESOURCES PROGRAM — PAT KLIEWER 1. Meet Requirements for Certified Local Government (CLG) for Historic Resources. ■ Implement the Comprehensive Plans and historic code for the County and the three cities. ■ Staff the Landmarks Commission. ■ Process applications for administrative or Landmarks Commission review for the properties on the County, Bend Redmond and Sisters Goal 5 Inventory of Historic and Cultural Resources (including properties o'6 the National Register for Historic Places). ■ Coordinate with city planning and building deparimeiits "' Advise property owners about alterations to,.'storic sites and structures. 2. Continue improve and update historic preservatioh4eb page. Graefe maps of historic sites and areas for County web site. Work withlcities to create links between County and city web pages. 3. Continue to seek grant funding as a certified;local government and from ether sources. 4. Develop and execute new intergovernmental'agreements (IGA) with cities on historic resources planning. 5. Continue review of buildings in Sisters for,`Western TherPe." 6. Process new National Register applicat ns�vuhen prepared°'by the owners of the ol property. .r. y 7. Establish list of local businesses that can provide services and products that are specific to preservation of=historic rfto' urces _ 3 8. Conduct workshops for County and city planners, building officials and civic groups to educate them on,the National Register,Regtiirements, Section 106 requirements, Goal 5 requirements, and the "role :of the'State ;Historic Preservation Office and the Landmarks ntinue survey ofh,$tonc.;respurces in Deschutes County (2,930 to date). 10.',Update County Comprehensive Plan chapter on Historic Resources. 1. Administ r the"$66,943 Transportation Growth Management Grant to develop a "Main Street "concept in the La Pine Highway 97 corridor. Work with Oregon Department of Transportation on designation of project area as a Special Transportation Area under the Oregon Highway Plan. 2. Serve as the lead planner for administering the public involvement program and implementation of the South Redmond Regional Problem Solving Project. This will involve continued coordination with the City of Redmond: BLM, National Guard, ODOT, and DLCD and an amendment to the County Transportation System Plan. Community Development Department 16 Work Plan 2004-2005 Exhibit February 17, 2004 - 3:38 PM Page I � of 2� e 3. Provide comments and expertise to current planning including development of the La Pine Neighborhood Planning Area. Implement traffic impact analysis policy and procedure. 4. Develop a proposal for System Development Charges for traffic lights in La Pine. 5. Coordinate road issues with BLM and Forest Service – Urban Interface plans. 6. Coordinate with ODOT, Redmond, Sisters, and Bend including refinement plan projects for state facilities, City of Bend Juniper Ridge project, review of proposed UGB amendments and their effect on County transportation facilities. These projects may require amendments to the County Tranlsportation System Plan. 7. Continue working as requested with City of Bend'onPublic Transit Implementation ($12,000 ODOT grant -funded). Work on this project will depend on direction from the city staff. 8. 9. 10. 11. 12. 13. ►T GENERAL Work with the Road Department to ado specifications document, including altre procedure and La Pine swale standard' Work on ODOT-funded refinement plan Projects may include planning for the S Wickiup Junction Bypass and railrad c K„- Work with the County Bicycle and Peds: 1998 Transportation System!Plan (TSP Plan and create „a new GIS -based regio Particlpate�t B� Continue,, Prepare anc If funding be Airport Feas storm water )elannual County`( rsue opportunities lministe �arants as ;anew County road standards and impact analysis/study 11 policy and d other ODOT funded projects. Quarry Road interchanges and Committee to revise the County Bike and Pedestrian mproverrierit Plan (CIP) process t funding for transportation projects. i. rk on the next phase of the La Pine le, assist in creation and implementation of a La Pine ■ BLM Upper Deschutes Management Plan, Intergovernmental Advisory Committee - Catherine Morrow ■ Clean Air Committee Coordination -Cyndi Smidt ■ Commute Options Working Group - Steve Jorgensen ■ Deschutes Coordinating Group – Matt Martin ■ Deschutes County Bicycle and Pedestrian Advisory Committee – Cyndi Smidt ■ Deschutes River Mitigation & Enhancement Committee – Jon Skidmore: Community Development Department Work Plan 2004-2005 Exhibit— r 1- February 17, 2004 - 3:38 PM page ri_ of 7A 17 9 ■ Economic Development for Central Oregon (EDCO) Board member — Steve Jorgensen ■ Land Conservation Development Commission (LCDC) Local Officials Advisory Committee - George Read ■ Project Wildfire - George Read BEND LA PINE ittee - i�FTi1 mmittee'��Jon Skidmore rover.-Doreen.Blome Morgan (staff) The following projects may1be,started when other projects on the work plan are completed or if staff timea'and..funding are available or if Board of Commissioners makes them a priority. The projects areorganized In general order of importance to the Planning Division staff. 1. Amend Destination Resort requirements to address changes in State Law. Project may be applicant'drive M& staff initiated. It is likely that this will require Public Notice to approximately 30,000 tax lots at a cost of approximately $15,000. 2. Title 18 Updates and Amendments. This project involves amending the text of Title 18 of the County Code, the Deschutes County Zoning Ordinance. The project may include, but is not limited to the following amendments: ■ Corrections ■ Changes as a result of rulemaking, such as updating cluster development standards and Multiple Use Agricultural and Rural Residential zones to address Goal 14 rural residential rule changes Community Development Department 18 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page of 2� r. ■ Changes resulting from Current Planning staff's ongoing review. of land use applications, such as clarifications and improvements. ■ Completion of individual or groups of amendments may occur as staff time becomes available. 3. Consider requiring compliance with conditions of approval prior to accepting additional land use or building permit applications. 4. Compile a database of all County owned conservation easepents'and conditions of approval for river properties and map on the GIS. Develop a,monitoring program. 5. Adopt an events ordinance to regulate events such as,'- bor concerts, fairs, and exhibits. 6. Amend Comprehensive Plan to delete with City of Bend. 7. Explore options for better coordination withr` Work with agencies to prepare a public hand( wetland protection and regulation`,�Participate river code violations. az and sin Resourceommittee. Coordinate iutfi'orities for wetW rOrotection. ain jurisdictional responsibility in ve interagency enforcement of Ian designation and zone and Flood Plane (FP) Zones to be is River Plan. ll and amend fill and removal to favor on methods. ment Zone through a Goal 5 process to determine enic corridors and review protection standards. ■ Develop Rim ro-' Setback and Design Review standards in the Urban Reserve ■ AdoptCity of Bend Area of Special Interest (ASI) standards in Urban Reserve 10. Goal 5 Mineral and Aggregate ■ Cleanup the Goal 5 inventory of mineral & aggregate site database and scan files to place information on the web page linked to accurate maps. ■ Enact new ordinance standards to address Goal 5 rule amendments relating to the definition of "local significance" regarding aggregate resources ■ Complete review of surface mining sites designated as 1 B." Community Development Department Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit 15 Page - of -?,,0 19 11. Amend Open Space Conservation Zone map to make boundaries consistent with property boundaries and federal boundaries for Wilderness and National Monument areas. 12 Update Management Agreements with BLM, USFS, other agencies and special districts. These were last drafted in 1981 and are out of date and not being followed. The Planning Division will seek Planning Commission advice on the level of review the County should conduct on projects within public lands. Community Development Department 20 Work Plan 2004-2005 February 17, 2004 - 3:38 PM Exhibit Page Zb of Z O