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2004-629-Minutes for Meeting March 10,2004 Recorded 3/24/2004— - COUNTY TES FICIAL NANCYUBLANKENSHIP,FCOUNTY CLERKDS CJ 2004.629 COMMISSIONERS' JOURNAL11011011 11MMINNINJIMISIME11 a Nis 03/24/2004 02:53;07 PM 2004-626 DESCHUTES COUNTY CLERK CERTIFICATE PAGE L C This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF BOARD MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 10, 2004 Bend High School — Library - 230 NE 6th St., Bend Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf,- County Administrator Mike Maier; Legal Counsel Mark Pilliod; Timm Schimke, Solid Waste; Gary Smith, Mental Health; George Kolb and Dennis Morris, Road Department; and Paul Blikstad, Community Development. Also in attendance were Dan Despotopulos, Fair & Expo; Scott Johnson, Commission on Children & Families; Dan Peddycord, Health Department; Elaine Mikkelborg, Adult Parole & Probation; Nancy Blankenship, County Clerk; and Anna Johnson, Communications. Also present were media representatives Chris Barker of the Bulletin and Barney Lerten of bend.com and The Bugle; and approximately fifty students and other citizens. Two groups of students participated in the meeting. The first group consisted of seniors studying international relations; the second group of students were members of the freshman class. Chair Michael Daly opened the meeting at 9: 00 a.m. 1. CITIZEN INPUT Commissioner DeWolf indicated that there was an addition to the agenda relating to the tire pyrolysis project, and he wanted to clarify why it was added. He explained that representatives of the County had been speaking with the tire pyrolysis company, Integrated Resource Recovery, LLC, for months, and felt that the department head and others had done due diligence and the issue was non -controversial. The lease of property was then approved for the building to be installed once the appropriate permits had been obtained. Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 1 of 6 Pages Commissioner DeWolf further stated that all of the County's meetings are open to the public and are properly noticed. No one indicated that there might be a problem with the approval of this lease. Although approved, the lease had not been fully ratified. Therefore, he feels it would be appropriate to not execute the terms of the lease until there is time to answer all of the questions raised by neighbors. He stated that he hopes the neighbors will take the time to work with representatives of the company and the Department of Environmental Quality to learn the facts and address concerns. DEWOLF: Move that the Board reconsider its previous decision to approve the lease. DALY: Second. VOTE: DEWOLF: Yes. LUKE: DALY: (Split vote.) No. Chair votes yes. DEWOLF: Move that the Board withdraw its previous approval of the lease, with the hope that it will be reconsidered later after due diligence. DALY: Second. VOTE: DEWOLF: Yes. LUKE: No. DALY: Chair votes yes. (Split vote) Commissioner Luke observed that this issue was worked on a long time, and there was a lot of involvement by knowledgeable people. Staff did a good job and did their homework. Also, the DEQ does not take chances. He added that he hopes the DEQ will hold its hearing and that the process will be continued; a site plan approval would also be required before the facility is built. At this time, the Board opened the meeting to citizen input, and asked that it be kept brief, and that one person represent a group if appropriate, so the students would have time to ask questions. Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 2 of 6 Pages Several citizens reiterated their comments that had been given at previous Board meetings in regard to opposition to the tire pyrolysis project. Others expressed concern about the dust, noise and other problems they feel occur because of the landfill. The Commissioners then had County representatives and local media introduce themselves, and then took questions from the students. Some of their questions were in regard to: • Same sex marriage licenses (Clerk Nancy Blankenship addressed this issue). • The tire pyrolysis program, recycling and the future of the landfill (Timm Schimke and the Commissioners explained). • The use of the Sheriff s Work Center facility for both transitional housing and a community homeless shelter. • Drug abuse problems in the schools and communities (the Commissioners, Dan Peddycord, Gary Smith and Scott Johnson responded). • How terrorism would be handled; the local emergency response plan (the Commissioners explained). • The Sheriffs Office levy and permanent funding (the Commissioners responded). Commissioner Daly went on to say that he voted no on the levy, as he preferred the old rate; the levy asks too much of rural property owners, and he feels it will fail. He added that he hopes he is wrong. Commissioner DeWolf stated that over the past two years the reserve funds for Sheriff operations has been used up just to maintain services, and keeping the rate the same would mean funding shortages. He said that the levy amount was a compromise and is necessary to keep Sheriff operations at the same level. • The upcoming Bend -La Pine Schools bond issue and funding (the Commissioners answered). • The tax structure of the state (the Commissioners replied). The Commissioners then went into regular session to address agenda items. Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 3 of 6 Pages 2. Before the Board was Consideration of Acceptance and Signature of Deeds of Dedication from the Owners of Four Properties, Dedicating a Portion of Research Road as a Public Road. Paul Blikstad gave an overview of the item. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: yes. LUKE: Yes. DALY: Chair votes yes. 3. Before the Board was a Discussion of a Deed Release regarding the Humane Society of Redmond Property. Jamie Kanski of the Humane Society of Redmond explained the reason for the deed release. A company plans to purchase property adjacent to the Humane Society; however, the company would like to trade or purchase five acres from the Humane Society in order to have street frontage. To make this trade or sale possible, the County must approve a deed release. A phone and fax poll of the Board of the Humane Society was done, and they felt that a trade would be better than the sale of property, which might be needed in the future. LUKE: Move approval of the concept of moving the reversionary clause, subject to the approval of County Legal Counsel and the City of Redmond. DEWOLF: Second. VOTE: DEWOLF: yes. LUKE: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 4. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,908.38 (two weeks). Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 4 of 6 Pages LUKE: Move approval, subject to review. DEWOLF: Second. VOTE: DEWOLF: yes. LUKE: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 5. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $2,189.21 (two weeks). LUKE: Move approval, subject to review. DEWOLF: Second. VOTE: DEWOLF: yes. LUKE: Yes. DALY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,733,198.16 (two weeks). LUKE: Move approval, subject to review. DEWOLF: Second. VOTE: DEWOLF: yes. LUKE: Yes. DALY: Chair votes yes. Being no further items brought before the Board, Chair Daly adjourned the meeting at 11:05 a.m. Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 5 of 6 Pages DATED this 101h Day of March 2004 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Commissioner Dennis R. Luke, Tom DeWolf, Co si er Minutes of Board of Commissioners' Meeting Wednesday, March 10, 2004 Page 6 of 6 Pages