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2004-624-Minutes for Meeting March 08,2004 Recorded 3/24/2004COUNTY TES FICIAL NANCYUBLANKENSHIP,FCOUNTY CLERK RECORDS CJ ?004'674 COMMISSIONERS' JOURNAL 03/242004 02;53;07 PM IIIIIIII II�IIIIIIIIIIIIIIIII III 2004-624 DESCHUTES COUNTY CLERK CERTIFICATE PAGE T C C This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.or MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 89 2004 Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf. Also present were Mike Maier, County Administrator; Susan Ross, David Givans and Anna Johnson, Commissioners' Office; Mark Pilliod, Legal Counsel; and media representative Chris Barker of the Bulletin. Present for a portion of the meeting were Oran Teater, John Hummel, Ron Garzini, Jim Forbes, Mike Elmore and Ron Bryant of the City of Bend. No other citizens were present. The meeting began at 1:35 p.m. 1. Discussion regarding Audit Committee Vacancies. David Givans briefly discussed the individuals being considered as members. The Board indicated all of the people mentioned would be good representatives. 2. Discussion regarding Public Transit Issues. John Hummel said the City's transportation plan has been remanded by the State, and therefore the City must develop a better plan to comply with State law. The conceptual plan was presented to the State, but DLCD wants the transportation component to be concrete. A discussion took place regarding the current system. Two or three routes get a lot of calls, so those would be the primary focus, with others added as needed. Minutes of Administrative Liaison Monday, March 8, 2004 Page 1 of 4 Pages The funding should be separate from the general fund so that it does not compete with police and fire needs. If a bond measure for funding fails, the State may mandate it. Ron Garzini added that college students are typically heavy users of public transit, and there could be a lot of use for the hospital district. It is hoped that Third Street can be rebuilt to handle transit. The County needs to consider whether other areas should be included, such as outlying areas and the cities of Redmond and Sisters. Redmond and La Pine could use an inbound/outbound system. The MPO boundary would probably be best, as it covers the entire City, Deschutes River Woods and the area around the Pine Nursery. John Hummel stated that perhaps it would be better to start with just Bend so that the funding measure would pass more easily. Redmond could contract if it wants. Other sources of funding could be investigated. Bob Bryant said that the City would do a resolution requesting the County to proceed; the County has to adopt an order setting a hearing, approve an order for the ballot measure that includes the levy amount and boundaries, and can include the election of the first board of directors. The group discussed which individuals or groups might champion the issue. It was felt that the university, medical community, businesses and Central Oregon Builders' Association might do so. Commissioner DeWolf said that the Board will discuss the issue with representatives of the other cities as well as Jefferson and Crook County. 3. Communications Update. Anna Johnson asked if banners would be allowed on the exterior of County buildings. The issue at this point is a banner for the KIDS Center for a special event. Commissioner Luke stated that he thinks if you open it up to one group, you have to open it up to all. Mark Pilliod observed that this group is a County support organization, and it is rational to allow it. Commissioner DeWolf said that it is okay with him as long as the policy is appropriately controlled. Commissioner Daly concurred. Minutes of Administrative Liaison Monday, March 8, 2004 Page 2 of 4 Pages Ms. Johnson gave an update on the trade show booth, the PSU classes, and the employee training program. Ms. Johnson stated that she is still trying to get all of the photos of the previous Commissioners, and will ask for the help of the Historical Society and the public. 4. Update of County Projects. Susan Ross stated that the furniture order has been balanced, and she is ready to place the order. Mike Maier added that $25,000 would be taken from Risk Management funds for the necessary adjustment. The Board concurred that the shortage of $50,000 should be covered. The group then discussed the day care center. The original plan was for the center to handle the children of County employees, then those of the State and the City if room is available. Ms. Ross reminded the Board that this was one of the reasons the State agreed to the building arrangement; therefore, there should be adequate capacity to handle this need. 5. Update on Meeting with The Ferguson Group. Commissioner DeWolf said that he met with the Congressional delegation staff. The overall opinion of The Ferguson Group is that they are well respected in Washington, D.C. Commissioner DeWolf stated that he feels the County is well represented by them. 6. Other Business. Mike Maier said that a demand letter from AFSCME has been received; he will respond appropriately. The Sheriff Employees Association voted nine to one in favor of the proposed contract. It is for three years, and includes a salary freeze for the first year. He will meet with the 701 Union soon, and AFSCME (wages and benefits) is also coming up as well. Minutes of Administrative Liaison Monday, March 8, 2004 Page 3 of 4 Pages Mike Daly said that he has been meeting with the Veterans group as the Board liaison. They have asked that the old General Patch Bridge be renamed after Bob Maxwell, and that this happen by Armed Forces Day on May 15. Commissioner Luke stated that the County cannot just decide to name things after people without considering the opinions of other groups. Commissioner DeWolf added that perhaps the County might not have authority to rename a bridge. Further discussion took place, and no decision was reached at this point. Being no further items discussed, the meeting adjourned at 3: 00 p.m. DATED this 8t" Day of March 2004 for the Deschutes County Board of Commissioners. ATTEST: +WUJA� Recording Secretary 4���W'O is -ael M. Daly, air Dennis R. Luke, Commissioner Tom DeWolf, Commi ner Minutes of Administrative Liaison Monday, March 8, 2004 Page 4 of 4 Pages