2004-632-Minutes for Meeting March 22,2004 Recorded 3/31/2004COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKOS Yd 200432
COMMISSIONERS' JOURNAL 0313112004 10;34;35 AM
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2004-$32
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 22, 2004
Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Dennis R. Luke and Tom DeWolf; Commissioner
Mike Daly was out of the office. Also present were Mike Maier, County
Administrator; Susan Ross, David Givans and Anna Johnson, Commissioners'
Office; and Dan Peddycord, Health Department. No media representatives or
other citizens were present.
The meeting began at 1: 30 p. m.
1. Discussion regarding Public Health Advisory Committee Review and
Recommendation Process.
A brief discussion took place regarding the role of the Committee regarding
recommendations to the Board on various issues. Dan Peddycord stated that he
would contact Committee members to clarify this and will report back to the
Commissioners.
2. Update of County Projects.
Susan Ross explained that representatives of the State is now preparing to do a
bid process for a 20,000 square foot building for other State departments, per
Bill Smith. The Commissioners and others in the meeting expressed their
opinion that had the State made this decision sooner, the new State/County
building could have had a third story to accommodate these employees.
Minutes of Administrative Liaison Monday, March 22, 2004
Page 1 of 3 Pages
At this point, the State may want to go into another agreement with the County.
Possibilities were then discussed regarding the purchase of additional properties
in the same general area, the removal of the present Deschutes Services
Building, and the fact that a parking structure would probably be required.
Mike Maier added that if this agreement comes to fruition, the County could
show a positive cash flow from the arrangement within ten years, adding
considerable dollars to the general fund. Ms. Ross and Mike Maier will keep
the Board advised on this issue.
Ms. Ross then explained that the rent to be paid by the State for space in the
County/State building has been recalculated, as what they are actually utilizing
totals 39,204 square feet instead of the anticipated 40,000 square feet.
Regarding the Courthouse/Justice Building remodel, the District Attorney and
his staff are emphatic in their desire to stay in the building and not move to the
current administration building. Mike Maier suggested that Victims' Assistance
and the Law Library could be moved out to allow more space. This issue will
be addressed further at a meeting that is to include the Board, Presiding Judge,
Court Administrator and District Attorney next week.
In regard to the bid process for the Courthouse remodel and the Road
Department remodel, Ms. Ross said that most of the bidders didn't fully comply
with the terms of the process; some minor adjustments were made accordingly.
It is not known at this point if any of the bidders who did not win will appeal.
3. Discussion of Advertising Displayed on the "Pot of Gold" Truck.
The managers of the Pot of Gold Thrift Shop, operated through the County,
have asked if a sign can be placed on the side of their delivery truck.
The Board indicated this would be appropriate, and suggested a magnetic type
of sign might be used since it is inexpensive and can be easily removed if
necessary.
Minutes of Administrative Liaison Monday, March 22, 2004
Page 2 of 3 Pages
4. Discussion regarding Flying the "Child Welfare" Flag at the Courthouse.
After a brief discussion, the Board indicated it would be appropriate for this
flag to be flown in front of the Courthouse during April, in observance of Child
Abuse Prevention Month.
5. Discussion of Changes to the Audit Committee Formation Documents.
David Givans stated that these documents are being revised to add two more
public members to the Committee. Mike Maier and Marty Wynne will be
removed as members of the Committee, but might still attend meetings in an
advisory capacity. This item is to be placed on the agenda of the Wednesday,
March 24 Board meeting.
6. Other Business.
No other items were discussed.
Being no further items discussed, the meeting adjourned at 2:45 p.m.
DATED this 22nd Day of March 2004 for the Deschutes County Board of
Commissioners.
Michael M. Daly, Chair
Tennis R. Luke, Commissioner
ATTEST: Tom DeWolf, Co ssioner
(6vtti
Recording Secretary
Minutes of Administrative Liaison Monday, March 22, 2004
Page 3 of 3 Pages