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2004-632-Minutes for Meeting March 22,2004 Recorded 3/31/2004COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKOS Yd 200432 COMMISSIONERS' JOURNAL 0313112004 10;34;35 AM 11111111111111111111111111111111111 2004-$32 DESCHUTES COUNTY CLERK CERTIFICATE PAGE L C T C C- This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 22, 2004 Commissioners' Meeting Room - Administration Building - 1130 NW Harriman St., Bend Present were Commissioners Dennis R. Luke and Tom DeWolf; Commissioner Mike Daly was out of the office. Also present were Mike Maier, County Administrator; Susan Ross, David Givans and Anna Johnson, Commissioners' Office; and Dan Peddycord, Health Department. No media representatives or other citizens were present. The meeting began at 1: 30 p. m. 1. Discussion regarding Public Health Advisory Committee Review and Recommendation Process. A brief discussion took place regarding the role of the Committee regarding recommendations to the Board on various issues. Dan Peddycord stated that he would contact Committee members to clarify this and will report back to the Commissioners. 2. Update of County Projects. Susan Ross explained that representatives of the State is now preparing to do a bid process for a 20,000 square foot building for other State departments, per Bill Smith. The Commissioners and others in the meeting expressed their opinion that had the State made this decision sooner, the new State/County building could have had a third story to accommodate these employees. Minutes of Administrative Liaison Monday, March 22, 2004 Page 1 of 3 Pages At this point, the State may want to go into another agreement with the County. Possibilities were then discussed regarding the purchase of additional properties in the same general area, the removal of the present Deschutes Services Building, and the fact that a parking structure would probably be required. Mike Maier added that if this agreement comes to fruition, the County could show a positive cash flow from the arrangement within ten years, adding considerable dollars to the general fund. Ms. Ross and Mike Maier will keep the Board advised on this issue. Ms. Ross then explained that the rent to be paid by the State for space in the County/State building has been recalculated, as what they are actually utilizing totals 39,204 square feet instead of the anticipated 40,000 square feet. Regarding the Courthouse/Justice Building remodel, the District Attorney and his staff are emphatic in their desire to stay in the building and not move to the current administration building. Mike Maier suggested that Victims' Assistance and the Law Library could be moved out to allow more space. This issue will be addressed further at a meeting that is to include the Board, Presiding Judge, Court Administrator and District Attorney next week. In regard to the bid process for the Courthouse remodel and the Road Department remodel, Ms. Ross said that most of the bidders didn't fully comply with the terms of the process; some minor adjustments were made accordingly. It is not known at this point if any of the bidders who did not win will appeal. 3. Discussion of Advertising Displayed on the "Pot of Gold" Truck. The managers of the Pot of Gold Thrift Shop, operated through the County, have asked if a sign can be placed on the side of their delivery truck. The Board indicated this would be appropriate, and suggested a magnetic type of sign might be used since it is inexpensive and can be easily removed if necessary. Minutes of Administrative Liaison Monday, March 22, 2004 Page 2 of 3 Pages 4. Discussion regarding Flying the "Child Welfare" Flag at the Courthouse. After a brief discussion, the Board indicated it would be appropriate for this flag to be flown in front of the Courthouse during April, in observance of Child Abuse Prevention Month. 5. Discussion of Changes to the Audit Committee Formation Documents. David Givans stated that these documents are being revised to add two more public members to the Committee. Mike Maier and Marty Wynne will be removed as members of the Committee, but might still attend meetings in an advisory capacity. This item is to be placed on the agenda of the Wednesday, March 24 Board meeting. 6. Other Business. No other items were discussed. Being no further items discussed, the meeting adjourned at 2:45 p.m. DATED this 22nd Day of March 2004 for the Deschutes County Board of Commissioners. Michael M. Daly, Chair Tennis R. Luke, Commissioner ATTEST: Tom DeWolf, Co ssioner (6vtti Recording Secretary Minutes of Administrative Liaison Monday, March 22, 2004 Page 3 of 3 Pages