2004-652-Minutes for Meeting March 18,2004 Recorded 4/2/2004COUNTY
TES
FFICIAL
NANCYUBLANKENSNIPO COUNTY CL RKDS �� 1004'651
COMMISSIONERS' JOURNAL
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IIIII 04/02/2004 03;31;39 PM
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2004-652
IIIIIIIIIIIIII
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF JOINT MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
AND
CITY OF BEND COUNCIL
THURSDAY, MARCH 18, 2004
Commissioners' Hearing Room - Administration Building — 1130 NW Harriman St., Bend
Present from the County were Commissioners Michael M. Daly, Tom DeWolf and
Dennis R. Luke. Also present were Mike Maier, County Administrator; Bob Haas,
Information Technologies; Mark Pilliod, Legal Counsel; George Read, Community
Development; Anna Johnson and Susan Ross, Commissioners' Office; and Don
Webber, Emergency Services Manager.
Present from the City were Ron Garzini, Interim City Manager; Councilors John
Hummel, Linda Johnson and Bill Friedman; Police Chief Andy Jordan; Patricia
Stell, Steve Meyers, Stephen Mann, Ken Fuller, Brad Emerson, Brian Shetterly and
James Lewis.
Also in attendance were media representatives Chris Barker of the Bulletin,
Barney Lerten of bend com and The Bugle, and Hourie Arakelian of Z-21 TV; and
approximately a dozen other citizens. (Copies of the sign -in sheets are attached as
Exhibit A)
1. Call to Order.
The meeting was called to order at 7:35 a.m.
2. UGB Expansion/industrial Lands Update.
Brian Shetterly of the City gave an overview of the need for industrial property
in the City of Bend; a recent study indicated that the City is short of such
property by about 250 acres.
Minutes of Commissioners/Bend City Council Joint Meeting Thursday, March 18, 2004
Page 1 of 5 Pages
(He provided handouts that explained the major milestones for planning and
development of the property known as Juniper Ridge. Copies of these
handouts are attached as Exhibit B)
The group also discussed possible sources of funding for the development of
industrial property, and the issue of the Cooley Road/Highway 97 intersection.
3. Update on Resolution to Withdraw Property from the City.
Mike Maier stated that the Department of Revenue has asked that the legal
description of the property be refined.
Commissioner Luke gave a brief overview of the reasons for withdrawing the
property from the city limits, including the fact that such a change would enable
the establishment of a Justice Court on the property to serve the citizens of
Bend. Mike Maier added that he hopes eventually a bill will pass that will
allow a Justice Court within the City so that it can perhaps be located
downtown, as a convenience for citizens. He also stated that this change would
not result in any financial impact to the City or County.
Patti Stell said that this issue will probably be on the agenda for the next City
Council meeting, and a hearing will be required. It will then go on to the
County for appropriate action.
4. Transit Update.
Ron Garzini stated that the Council met to examine the viability of the proposal
for set route public transit., and will likely take action in April to spell out the
reasons for the County to consider the proposal. The law leaves the
responsibility to the County in regard to the boundaries, nature, who provides
the services, how the services would be provided and so on.
The City will likely recommend a $.29 per thousand tax base for this special
district, which will be presented to the voters. Typically a district such as this
starts with the city limits, and over time expands as needed, depending on
funding.
Minutes of Commissioners/Bend City Council Joint Meeting Thursday, March 18, 2004
Page 2 of 5 Pages
The group discussed whether it would be best to start with just the city limits, or
to go to the voters with a larger scale district. A suggestion was made that the
County should speak with representatives of the cities of Redmond and Sisters
to find out if they would like to be a part of the first part of the planning
process.
5. Discussion of Possible City Use of County Meeting Facilities.
Mike Maier said that the County is willing to work out an agreement for long-
term use of the new County meeting facilities at little or no cost to the City.
Susan Ross gave a brief overview of the space and equipment, and stated that
the meeting space may be ready to use in May even though the Administration
offices will not be moving into the facility until early June.
Ron Garzini stated that the City has planned to meet at the Tower Theatre, but
he would like to consider using the County's space since it could be more
functional for large public meetings.
6. Presentation of Fire & Emergency Mapping Project.
Bob Haas, County GIS and Web Manager, gave a presentation on the extensive
maps that are now available. He said that the initial focus was for the mapping
information to be utilized by emergency services, but there are many other
possible users. (A copy of some of the information he presented is attached as
Exhibit C.)
Those attending the meeting showed a lot of interest in the project.
7. Emergency Services Plan Update.
Don Webber, Emergency Services Manager, provided a brief overview of the
plan, which was put together in part through funding from a federal grant. The
old plan had not been updated in years, and this new version was greatly
needed.
Minutes of Commissioners/Bend City Council Joint Meeting Thursday, March 18, 2004
Page 3 of 5 Pages
8. Other Business.
Councilor Linda Johnson stated that she and the other Councilors have been
getting a lot of phone calls from citizens in regard to the proposed tire pyrolysis
project, and asked what the County plans to do in regard to the project.
Commissioner Luke explained that a process is in place for a series of hearings,
beginning with a DEQ hearing. A site plan review by the County will also be
needed, which would include a public hearing as well.
He added that when issues are addressed by government agencies, the facts
need to be fair and accurate; this is not always true of individuals and non-
government groups. He also said that representatives of the County felt there
was no risk to public safety at all from the project or they would not have
considered the project at all; and that it is his understanding the school's heating
system puts out more pollution than the project would.
The Commissioners were asked when the Blue Ribbon Committee to address
permanent Sheriff funding would be established. Commissioner Luke replied
that documents regarding the formation of the Committee will be presented
within a couple of weeks.
Linda Johnson asked what was happening in regard to the West Nile virus
situation. She asked that a representative of the Health Department make a
presentation to the Council at its next meeting to provide an update.
Being no further items brought before the group, the meeting adjourned at
8:45 a.m.
Minutes of Commissioners/Bend City Council Joint Meeting Thursday, March 18, 2004
Page 4 of 5 Pages
DATED this 18th Day of March 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke Commissioner
A IiL
Toni DeWolf, Commi sioner
Attachments
Exhibit A: Sign -in sheets (2 pages)
Exhibit B: Documents relating to Development of Juniper Ridge Industrial Land
(4 pages)
Exhibit C: Documents relating to the Fire & Emergency Mapping Project (8
pages)
Minutes of Commissioners/Bend City Council Joint Meeting Thursday, March 18, 2004
Page 5 of 5 Pages
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Major Milestones — Planning and
Development
March 2004
Following are outline descriptions of major tasks to be carried out over the next three
years and beyond to bring Juniper Ridge into the Bend Urban Growth Boundary, annex it
to the city, and prepare it for development. Each of the tasks listed below can be
considered as a project in itself, with many sub -tasks. As this effort evolves, it is likely
that additional tasks will be identified and the nature of some of these tasks will also
change. The timeline accompanying this outline should be considered as part of a best -
case scenario. Significant delays are possible for any of the identified tasks. Delays in
any one task are likely to affect the timing and
completion of other related tasks.
Juniper Ridge is a 513 -acre site located at the
north end of Bend, east of US Hwy. 97 and
north of Cooley Rd. It is adjacent to the Bend
Urban Growth Boundary and city limits on
portions of its west and south boundaries.
Juniper Ridge has been proposed for annexation
to the city primarily to provide more land for
light industrial uses. An economic lands study
completed in 2001 found a shortage of acreage
available for industrial development, and
recommended annexation of Juniper Ridge to
meet the city's long-term industrial employment
needs.
1. Public Involvement Events This item indicates scheduled or anticipated events during
which citizens and the public in general will have an opportunity to express views and
otherwise participate in the process of bringing Juniper Ridge into the UGB and planning
for its development. These events include open houses, design workshops, and formal
public hearings taking place in connection with several of the identified tasks.
2. TSP Amendment — Cooley/Hwy. 97 The existing at -grade intersection of Cooley Rd.
and Hwy. 97 is near capacity, and will need to be upgraded to accommodate significant
new development on Juniper Ridge. The first step in making this upgrade possible is to
Major Milestones — Planning and Development Exhibit Page 1
Page _ V of Z4
amend the Bend Transportation System Plan (TSP) to list this as a project. This TSP
amendment proposes to design and construct a grade -separated interchange at this
intersection, with an estimated cost of $15 million, during the next 5 years. This
amendment was approved by the City Council on March 3, 2004, following public
hearings before both the Bend Planning Commission and the City Council.
3 Design/Develop 18th & Cooley Street Improvements During hearings on the TSP
amendment, the City Council noted that pedestrian safety improvements are needed on
both Cooley Rd. and NE 18th St. in the vicinity of Juniper Ridge. Although significant
improvements to both of these streets would be required in connection with Juniper
Ridge development, the Council directed staff to investigate short-term improvements
that may be needed now, and to prepare CIP amendments to fund and build these
improvements.
4 Possible Appeal(s) of UGB Expansion A decision to expand the Urban Growth
Boundary to include Juniper Ridge is a land use action subject to appeal under Oregon
law. It is possible that one or more objectors will file an appeal of this action with the
State of Oregon. Any such appeal will delay the effective date of the expansion until
final resolution.
5 Site Plan and Long -Range Plan — (Otak, Inc.) The City of Bend has hired Otak, Inc., a
planning and engineering consulting firm, to prepare a development plan for the Juniper
Ridge industrial site, as well as a long-term, conceptual land use plan for an additional
1,000 -acre area owned by the City. This planning project got underway in January 2004,
and will continue into early 2005. When complete, the Juniper Ridge industrial park plan
will be presented for adoption as part of the Bend Area General Plan to guide future
development of the site.
6 Refine Marketing Strategy — Consider Master Developer This task builds upon work
that will take place through the Otak site planning process. That project will include
some basic research into the local and regional industrial lands market, leading to
suggestions as to the basic types of industries and other activities that might be a good fit
for the Juniper Ridge site. This task takes that work a step further, targeting specific
industries and employers that the City may want to actively pursue. The second part of
this task involves making a decision about contracting with a "master developer" who
would lead the transition from planning for Juniper Ridge to developing the project in all
of its elements. Among other things, a master developer could help determine the role
that a university campus might play in complementing light industrial / research and
development activities in this area.
7 Adopt Phase 1 Site Plan and Plan Amendments The Phase 1 site plan referred to in
this task is the outcome of the Otak-led planning process for the 513 -acre Juniper Ridge
industrial park. As noted under Task 5, this site development plan will be proposed for
adoption by the City as part of the General Plan, in the form of a refinement plan. This
action commits the City to follow the adopted refinement plan during the process of
Major Milestones — Planning and DevelopmentPage 2
Exhibit .
Page _hof_
developing the site. The adoption process will involve public hearings before both the
Bend Planning Commission and the Bend City Council.
8. Subdivision Plan and Plat Following adoption of the final Phase 1 site plan, it will be
necessary to prepare a detailed subdivision plan for Juniper Ridge, and to file a plat to
create lots that can be sold or leased and developed.
9. Acquire Right -of -Way and Build Cooley/Hwy. 97 Interchange This task follows Task
5, in which funding for a new interchange at Cooley/Hwy. 97 is secured and the project is
designed. The process of acquiring additional right-of-way and constructing the
interchange could easily take eighteen months or more.
10. Property Disposition and Development Agreements In this task, the City as
landowner is in negotiation with specific developers and businesses who are interested in
locating in the Juniper Ridge industrial park, or who the City may decide to recruit as
particularly well-suited to this site and the community. Case by case decisions will be
made as to whether property is leased or sold, terms of contracts, and obligations of the
City and other service providers in meeting the needs of specific development projects.
11. Fund and Construct Infrastructure Significant infrastructure improvements will be
needed, both on-site and off-site, to make Juniper Ridge developable, beyond the need to
upgrade the Cooley/Hwy. 97 intersection. Water and sewer lines will need to be
extended into the property, as well as electrical, natural gas, and telecommunications
facilities. Cooley Rd. and NE 18`h St. will need to be improved with curbs, sidewalks,
landscaping, and other features. New streets will need to be built within the site. In this
task, the process of funding, designing, and building the needed infrastructure will be
carried out. Depending on availability of funding, this process may take two years or
more to reach the point where adequate infrastructure exists to support initial
development of the Juniper Ridge site.
For additional information, contact City of Bend Planning Manager, Brian Shetterly, at
(541) 385-6680, or by e-mail at bshetterly@ci.bend.or.us.
Major Milestones — Planning and Development Exhibit Page 3
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Exhibit -,�> _
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Deschutes
couutg Deschutes County
Photo Map Series
Winter 2004
Exhibit C
Page � of
This product partially funded by a Title III grant from Public Law 106-393 (106'h Congress)
"Secure Rural Schools and Community Self -Determination Act of 2000"
The Deschutes County Photo Map Series was originally created to meet the
needs of emergency service agencies. The maps were designed to provide
detailed information for areas directly impacted by an emergency and to help
emergency managers develop appropriate response and evacuation plans.
Funding for this project was provided by Deschutes County and through a Title III
grant from Public Law 106-393 (106th Congress) "Secure Rural Schools and
Community Self -Determination Act of 2000". In addition, the County is very
appreciative of the time and effort dedicated to this collaborative project by all of
the Fire Districts operating within the county.
The Photo Map Series includes 93 maps that represent all areas within
Deschutes County. Each individual map is based on a Township which
represents an area of approximately 36 square miles. Maps are available as
hard copy prints (36" X 48") and are also available as digital PDF files.
The design of the maps was based on extensive input and review by the
emergency response community. A key aspect of the design process was to
assure that information is clearly portrayed. In addition, efforts have been made
to assure that the maps reflect the most accurate and current information
possible. However, undoubtedly the maps contain errors and future efforts will
be directed at correcting reported errors and updating the maps so that they
include recent development activity. In addition, future versions will include other
important information including the location of bridges and their weight limits.
The maps are presently being printed and distributed at no charge to Fire
Districts operating within the County, the U.S. Forest Service and BLM, the
Oregon Department of Forestry, the Deschutes County Sheriffs Office, the cities
of Bend, Redmond, and Sisters, and to other emergency service providers. We
are also investigating options for distributing the maps to other groups who may
benefit from their use. Questions on map availability may be directed to Bob
Haas, Deschutes County GIS & Web Manager, at (541) 330-4608 or by e-mail to
bobhe-co.deschutes.or.us.
The following pages document information portrayed on the Photo Map series.
The information is organized by major subject categories such as boundaries,
development, transportation, water features, emergency service locations, and
places of interest. We encourage you to review the documentation and to be
aware of some of the limitations of the displayed information.
Exhibit L
Page Of—
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Map Symbols — Photo Maps
Air Photos
Two flights captured the aerial imagery used in this map series. One took place
in the summer of 2000 and covers the central and western areas of Deschutes
County. The other took place in 1995 and covers the east areas of Deschutes
County.
Boundaries
NOR County Line
[_ Section lines are represented by a white line.
City Boundary
±� Fire District Boundary
Park
Previous Fire
(Previous locations of fires are shown from 1990 forward.)
Development
Taxlot
Structure, Found (Outside Cities Only)
Structure, Not Found (Outside Cities Only)
(A structure is indicated as found if the taxlot on which it resides is less than three
acres or if the structure could be identified using aerial photographs. Only the
primary structure on the taxlot is indicated. Structures that could not be located
using an aerial photograph are indicated in the center of the taxlot.)
Transportation
0 Road, Highway
Road, Arterial
ammma Road, Collector
Road, Local
••••••• Road, Unimproved
Road, Major Forest Road
Ll 0 CD 0 Road, Forest
1 ° • 1 1 1 ° Road, Wildland
Mile Post Marker (Markers are on major highways.)
Fire Gates (Gates are normally locked, blocking roads and are opened in
emergencies.)
Railroad
Airport
Water Features
Lake
Exhibit C
Page :3 of
K River
rrrr,T Canal
Flood Plain
Emergency Services
s Sheriff Office
Police Office
Fire Department
Hospital
Shelter
Places of Interest and Recreation Sites
AS School
Places of Interest include Fairgrounds, Observatories, Resorts, and Stadiums
are labeled on the map.
Golf Course
Falls
Cave
Snow Park
Campground
Trailhead
........ Trail
Radio Tower
Digital Raster Graphics
A digital raster graphic (DRG) is a scanned image of a U.S. Geological Survey (USGS) standard
series topographic map. The information they contain is static and, in some cases, decades old.
Below are some of the symbols that appear on this map series. DRG's contain many more
symbols, most of which are not relevant to this map series and will not be detailed here.
e:D Contour, Depression
Contour, Index
Contour, Intermediate
x Quarry
River, Perennial
Stream, Perennial
Stream, Intermittent
Exhibit C
Page�c _ of Y
Deschutes
couutg����
Deschutes County
Urban Map Series
Winter 2004 Exhibit C,
Page _5 of _
This product partially funded by a Title III grant from Public Law 106-393 (106th Congress)
"Secure Rural Schools and Community Self -Determination Act of 2000"
Deschutes County GIS: Urban Map Series 171234
Map Updated: Mar 15,2004 Township, Range, Section
1600 1800 2100012000 2110012300 1 2120012500
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161202
— Canal t" "'t Fire District
:.t. :Boundary
Winter 2004 Exhibit C,
Page _5 of _
This product partially funded by a Title III grant from Public Law 106-393 (106th Congress)
"Secure Rural Schools and Community Self -Determination Act of 2000"
Map Symbology — Urban Maps
Boundaries
Fire District Boundary
City Boundary
Park
_.
Tax Lot
Transportation
o Highway
0 Arterial / Collector
Local
CD Q C) CD Unimproved Road
Access
Forest Roads
--+--�— Railroad
Airport
Traffic Light
Water Features
Lake or River
Tumalo Creek
Canal
Emergency Points of Interest
Sheriff Department
Police Department
{�} Fire Department
Hospital
Fire Hydrant
School
Exhibit
Page (p Of �_
Deschutes '
�� As
Count
{ we Deschutes County
Rural Map Series
Winter 2004 Exhibit L
Page '-Z—of
This product partially funded by a Title III grant from Public Law 106-393 (10e' Congress)
"Secure Rural Schools and Community Self -Determination Act of 2000"
Map Symbology — Rural Maps
Boundaries
City Boundary
G i l l 7' Fire District Boundary
Sections are represented by a white boundary line.
Transportation
Highway
Major Road
Road
------- Unimproved Road
-------Forest Road
-------------- Wildland Road
—f --H—+ Railroad
HE Airport
X Mile Post Markers are on major highways
Development
Structures are indicated only out of city boundaries. Where there is
more than one structure on a tax lot, only the main structure is
indicated.
Exhibit L'
Page _L of �_
Water Features
n—r-rr
Canal
Lakes and Rivers
Recreation and Points of Interest
Park
OCampground
®
Snow park
Peak
r
School
Exhibit L'
Page _L of �_