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2004-669-Minutes for Meeting April 07,2004 Recorded 4/9/2004DESCH TES COUNTY OFFICIAL UBLANKENSHIP, COUNTY CLERK CJ X004.669 NANCY COMMISSIONERS' JOURNAL 0410911004 10;11;01 AM 1111111111111111111111111111111111 2004-66B DESCHUTES COUNTY CLERK CERTIFICATE PAGE L This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ory, MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 7, 2004 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend The meeting began with a lively musical presentation given by the Lava Ridge Elementary Choir (over 200 third and fourth grade students). Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner Tom DeWolf was out of the office except to address an addition to the agenda via conference call. Also present were Timm Schimke, Solid Waste Department; Tom Blust and Gary Judd, Road Department; Laurie Craghead and Mark Pilliod, Legal Counsel; and Marty Wynne, Finance Department. Also in attendance were Gary Smith, Mental Health Department; Tammy Credicott, Property Management; Dave Peterson, Information Technology Department; Mike Maier, County Administrator; and Nancy Blankenship, Clerk; approximately twenty other County employees; media representative Barney Lerten of bend. com and The Bugle; and over 200 other citizens, including students Chair Michael Daly introduced teacher Ellen Logan and her third and fourth grade students at 10:05 a.m., at which time they performed for the audience. The regular meeting began at 10:30 a.m. 1. Before the Board was Citizen Input. GRETCHEN GRIVEL: I want to make a comment regarding how the County would feel about posting notifications at the landfill, like an architects rendering of what will be going on there. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 1 of 10 Pages TIMM SCHIMKE: There are foam boards in the office that have renderings and conceptions. GRIVEL: Can you move the signage to the actual entry to the landfill? LAURIE CRAGHEAD: This needs to be discussed off the record. LUKE: There is a pending land use action. A sign is posted at the site; it's not huge, but it is what is required. Timm has architect renderings in his office conference room that anyone can view during normal working hours. GRIVEL: Downtown at Wall and Greenwood, there's a big sign. The County should do that kind of thing, too. LUKE: That kind of signage is very expensive. Because of ex parte contact, the Board is not allowed to talk about the project, and this needs to be discussed outside of the presence of the Board. LUKE: You are represented by legal counsel, correct? Your counsel needs to give you permission to discuss this with County legal counsel. 2. Before the Board was the Reading of a Proclamation Declaring April 16 through 18 National Youth Service Days in Deschutes County. Jenny Scanlon gave an overview of the projects to be addressed during Youth Service Days. Commissioner Luke stated that a, percentage of children end up in the corrections system, and these kinds of programs are important in keeping that number as small as possible. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 2 of 10 Pages Ms. Scanlon stated that most don't end up in the system, and of those who do, 85% of them do not come back into the system. She added that it is disheartening to look at the budget cuts from the State in various programs that connect kids to their communities and keep them out of trouble. She said this is the first year her department is celebrating this national event. Over fifty local youth will be participating in various services to the community. She added that there will be a ceremony on April 16 at which the keys to a new Habitat for Humanity house will be passed on to the new owners. At this time, she read the Proclamation to the audience. LUKE: Move approval, and ask that Commissioner DeWolf be allowed to sign as well. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 3. Before the Board was the Reading of a Proclamation Declaring April 18 through 24 Crime Victims' Rights Week in Deschutes County. Jenny Scanlon explained that her department values the victims of crimes, and a big part of the department's programs involves restitution to victims and the involvement of victims as much as possible. LUKE: Move approval, and ask that Commissioner DeWolf be allowed to sign as well. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2004- 144, Acknowledging the Assignment to the Lender of the Developer's Contingent Interest in Trust Account Funds Held by the County for Required Improvements to Pronghorn Destination Resort. Laurie Craghead gave a brief overview of the document, which is now in its final form. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 3 of 10 Pages LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 5. Before the Board was Consideration of Signature of Letters Appointing James Kerfoot and Jim Keller to the Deschutes County Audit Committee, through April 6, 2006. David Givans explained that the Board felt there should be increased input from the public; County employees Mike Maier and Marty Wynne will now act in an advisory capacity only. Mike Maier stated that the two new members are outstanding candidates. Jim Kerfoot is a retired finance director from the City of Bend, and Jim Keller previously worked as a city manager for Klamath Falls and Gresham. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $3,779.65. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 4 of 10 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Signature of Letters Appointing Doug Hancock and Elizabeth Stokes as 4-H Leaders Association Representatives of the Deschutes County Extension/4-11 Advisory Board through December 31, 2004. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 8. Before the Board was Consideration of Signature of Letters Reappointing Genevieve Waldron to the Extension/4-11 Advisory Council through December 31, 2004; and Reappointing John Ahrens, Bill Kuhn and Rick Martinson through December 31, 2006. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 9. Before the Board was Consideration f Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $212.09. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 5 of 10 Pages CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 10. Before the Board was Consideration of Signature of Letters Appointing John Saltzer, Bill Starks and Bill Chapman to the Sunriver Service District Budget Committee through June 30, 2005. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $253,647.57. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 12. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of Signature of Document No. 2004- 152, Consent to Annexation Forms regarding the Transfer of Property to the City of Redmond. Commissioner Luke gave an overview of the item for the benefit of the audience. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 6 of 10 Pages Chuck McGraw of the City of Redmond stated for the record that he understands George Read, the Director of Community Development, recently had heart surgery, and wanted to express his wishes for a quick recovery. B. Before the Board was Consideration of Signature of Order No. 2004-033, Correcting a Scrivener's Error in Order No. 2004-025, regarding the Creation of Oasis Local Improvement District. Gary Judd said that this Order corrects the cost estimate approved last week; the amount should have been slightly less. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. C. Before the Board was Consideration of Signature of Document No. 2004- 151, a Memorandum of Understanding between Deschutes County and Bend Police Department regarding Use of the County's Records Management System. Commissioner DeWolf joined the meeting at this time via conference call. He pointed out that this has been in the works for a long time, and a lot of effort has been put into it. He said that 9-1-1 had battled to get all of the local law enforcement agencies on the same program for years. When Les Stiles was elected Sheriff, all agencies except the City of Bend began using the same system. Now Bend is joining as well. This is very important for public safety in Deschutes County. When Bend was on a separate system, their officers could make a traffic stop and not know that the City of Redmond or the County had an outstanding warrant on the individual. Dave Peterson added this is an interim agreement, and that the goal is for other cities, counties and the State to participate. DEWOLF: Move approval. LUKE: Second. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 7 of 10 Pages VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. D. Before the Board was Consideration of Document No. 2004-149, an Intergovernmental Agreement between Deschutes County and the Accountable Behavioral Health Alliance for the County to Provide Financial Consulting Services. Marty Wynne explained that ABHA is a five -county health alliance, consisting of Benton, Lincoln, Jefferson, Crook and Deschutes counties, which provides mental health services through an intergovernmental agreement. They accept and distribute state funds for better utilization of those funds. He added that ABHA has used an outside private firm for financial reporting and budget preparation. This agreement allows Deschutes County to provide those services, which will save approximately $17,000 per year. Gary Smith explained his concerns about Oregon Health Plan dollars going away; this would threaten the existence and work of this group. It is hoped that the State Emergency Board will consider continuing funding these services. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. E. Before the Board was a Discussion regarding ATV Damage to Properties along the Little Deschutes River Corridor. Commissioner Luke said that a complaint has been received about ATV riders damaging properties along the Little Deschutes River in the southern part of the County. Tammy Credicott stated that she spoke with this property owner and is now gathering information. The area consists of different zoning: floodlands, wetlands, and a wildlife combining zone. She spoke with a representative of the Division of State Lands as well. She has not had a chance to view the property but will do so soon, to see the extent of the damage. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 8 of 10 Pages She stated that the best recommendation is to post the property as "no motorized vehicles" because of the wetlands. Enforcement is an issue, however. The County owns quite a few properties in the area, including many that are not buildable. (She then showed a map of the area and properties to the Commissioners.) She added that if the offenders take their ATV's onto posted land, they would be trespassing, a violation of County Code. County property at Byram Road was previously posted in this manner. Commissioner Luke stated that he voted against posting the Byram Road property because he feels public properties should not be closed to the public. However, that is a large parcel of land; the properties off the Little Deschutes River are small properties that are being overrun and destroyed. He added that the Road Department will help with making and posting the signs. He stated that he had spoken with Larry Blanton and Ken Jones of the Sheriffs Office, and they indicated that even if the property isn't in a wildlife overlay zone, people still can't abuse the property. And most members of local ATV clubs would condemn the actions of the people who are doing this damage. Ms. Credicott advised that the neighbors have tried to work with the offenders, but have been unable to get anywhere with them. Commissioner Daly asked that photos of the damage be provided at the Board meeting of Wednesday, April 14. Mike Maier asked that a briefing of the Habitat for Humanity property in that area also be discussed at that time. Being no further items brought before the Board, the meeting adjourned at 11:25 a.m. Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 9 of 10 Pages DATED this 7th Day of April 2004 for the Deschutes County Board of Commissioners. ATTEST: (Ikui%l�`i`'<' Recording Secretary Attachment Exhibit A: Sign -in Sheet is aelA Caly, C air Dennis R. Luke, Comm' sioner Tom DeWolf, Commissioner Minutes of Board of Commissioners' Meeting Wednesday, April 7, 2004 Page 10 of 10 Pages H H C C U) -.. N W i .0 .0 .� CD O N L �L Q � X LL U .19 L- 4) c O t a cU 0 o. a N� V� C Cd G N EU) N M a� a N � V V/ Z Exhibit - hibit(D (D Pa e —+ 1 0 �L_+ -..