2004-681-Minutes for Meeting April 12,2004 Recorded 4/13/2004COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS Q 1004.661
COMMISSIONERS' JOURNAL 04/13/2004 03;25;34 PM
IIIIIIII IIIIIIIIIIIIIIIII II I III
2004-881
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
-f=-
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 12, 2004
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Tom DeWolf and Dennis R. Luke.
Also present were George Kolb and Tom Blust, Road Department, Tom Anderson,
Catherine Morrow and Christy Morgan, Community Development Department;
Mike Maier, County Administrator; Laurie Craghead, Legal Counsel; media
representative Chris Barker and Lily Wrap of the Bulletin; and one other citizen.
Chair Michael Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-025, Initiating Legalization Proceedings for a Portion
of Twin Bridges Road.
George Kolb said that this portion of the road, located near Deschutes River
Ranch, was to be surveyed and reviewed about ten years ago but this work was
never concluded.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, April 12, 2004
Page 1 of 5 Pages
3. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-031, Directing Twin Bridges Road to be Surveyed, and
Setting a Public Hearing for June 2, 2004.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was a Discussion of a Public Hearing to Consider an
Exemption from the Deschutes County Public Contracting Code for a
Request for Proposal for Work in La Pine under a National Fire Plan Grant.
Catherine Morrow explained that this request allows a fire grant to be used to
treat the New Neighborhood area. One-third of the work will be done by the
Heart of Oregon Corps., one-third by the Juvenile Community Justice crew, and
one-third by private contractors. Numerous private contractors have said an
RFP would be best for this project. The bidders are to develop specifications on
how they would do the work. A committee will review the proposals, with the
hope that the new Forester will be on board at that time.
Laurie Craghead added that the exemptions allowed under Code are exemptions
from the formal bidding process, but bids are still called for. These proposals
will identify the best or most cost effective way to handle the project.
This item will be addressed at a public hearing on Wednesday, April 14.
5. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-030, Allowing Chair Signature of Document No. 2004-
154, an EPA Grant Agreement for La Pine Wastewater Infrastructure
Improvements.
DEWOLF: Move approval of the grant acceptance and resolution.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, April 12, 2004
Page 2 of 5 Pages
6. Before the Board was a Discussion of a Public Hearing on Ordinance No.
2004-0007, a Code Amendment relating to the Transferable Development
Credit Program.
Christy Morgan explained that this amendment is needed because the required
bargain and sale deed creates an ownership right.
Laurie Craghead further stated that this created a problem for some property
owners who wanted to sell the property. The County then has to relinquish its
right to the property. It is now known that the County doesn't need this authority.
This item will be addressed on Wednesday, April 14.
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-034, Transferring Cash Among Various Funds as
Budgeted in the Deschutes County Budget for Fiscal Year 2003-04, and
Directing Entries.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-026, Transferring Appropriations from the Deschutes
County General Fund to the Video Lottery Fund and Grant Project Fund.
Commissioner Daly asked about the status of lottery funds for the
Commissioners to grant. Susan Ross stated that last year a minimal amount
was appropriated since the State had indicated the funding might be slashed.
The State then granted more funds than originally thought. Some of the
appropriations are for pass-through grants.
Commissioner Daly then asked why some of the funds are being withheld from
the Commissioners' use. Mike Maier explained that in previous years, the
requests for grants from lottery funds came before a grant committee, and then
were forwarded to the Bard for approval; the Commissioners did not
automatically receive a large amount to use as they see fit.
Minutes of Board of Commissioners' Work Session Monday, April 12, 2004
Page 3 of 5 Pages
Commissioner Luke stated that there are only two months left in the budget
year, and there could be some major shortfalls. He is very hesitant to distribute
the remainder of the funds until the budget process is completed.
Commissioner DeWolf agreed, and asked that the other Commissioners wait a
few weeks to see how the budget process develops.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-027, Transferring Appropriations within the
Deschutes County Community Development Fund.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-028, Transferring Appropriations from the General
Fund Contingency to Adult Parole and Probation Fund.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
11. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-029, Transferring Appropriations within the
Deschutes County Solid Waste Fund.
Minutes of Board of Commissioners' Work Session Monday, April 12, 2004
Page 4 of 5 Pages
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
12. ADDITION TO THE AGENDA.
Before the Board was a Discussion regarding a Possible Contract for
Services.
Commissioner DeWolf suggested that perhaps the County could contract
through the City of Bend for the some of the services of Damian Syrnyk, who is
leaving the County to work for the City. Mr. Syrnyk is very familiar with the
population forecast information and could possibly assist with an appeal in this
regard. All three Commissioners agreed this would be appropriate.
Being no further items brought before the Board, the meeting adjourned at
10:40 a.m.
DATED this 12"' Day of April 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
f,
Dennis R. Luke, Commissioner
Tom DeWolf, Co er
Minutes of Board of Commissioners' Work Session Monday, April 12, 2004
Page 5 of 5 Pages