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46-152-Minutes for Meeting January 22,1975 Recorded 1/22/1975Court Day Minutes Val 46 wv.151 January 22, 1975 Conference Room A Courthouse Annex Attendance: Commissioners Albert Young, Bob Montgomery and Don Grubb; Ilene Mathisen, Theo Herwick, Robert Herwick, William F. Jones, John Glover, Jack Thornton, F. C. Sholes, Lorin Morgan, Charles L. Plummer, Dave Hoerning, Sheridan Fahnestock, Jane L. Bates, Patti R. Nielsen, Forrest G. Hall, Eric Johanson, Don Peterman, Louis Selken, Jay H. Day, H. M. Van Horn, Mr. & Mrs. M. D. Schtermann, Mrs. Ione E. Miller, Walter H. Charles H. Foy, Herbert H. Head, Paul S. Sorgen, Ed J. Horne, Mr. & Mrs. Lawrence T. Smith, Mr. & Mrs. Victor Moody and Deanna Montgomery, Lucia Venator, Secretary. First items on the agenda were resolutio different areas to Rural Fire Protection read the resolutions. January 24 and 31 the resolutions and February 5, 1975 was annexations. A motion was made, seconded resolutions be adopted. as for the annexation of two District No. 2. Chairman Young are the publication dates for set for the next Hearing on said and carried unanimously that the Don Grubb moved that we terminate the audit agreement with Lippold, Brenner & Bingenheimer. He asked for discussion from Dept. heads concerning the present auditors. Forrest Sholes, Sheriff said he felt that he favored terminating the present auditors and hiring local auditors. Bob seconded the motion and it carried unanimously. At this time the various Board as follows: Abe: COLEPA, J-J Outdoor Recreation, and Solid COIC, Budget, Museum Board and Ranch Alternate, Bicentennial, Tri-Cty. Home Health Board and Association of Oregon Counties appointments of the Commissioners was read Boys Ranch, Union Contracts, Bureau of Taste. Don: Forestry, Revenue Sharing, Manpower Board. Bob: Personnel, J-J Boys COIC Alternate, Board of Equalization, Jail Safety Committee. Appointments to the Committees are undecided at this time. Abe Young read the list of Department Heads to be appointed for the 1975 year. Bob Montgomery moved that Dave Hoerning be appointed as Director of Public Works; John Glover, County Sanitarian; Lester Houk, Director of Emergency Services; Russell Chase, Veterans' Service Officer; Dr. David Spence, Health Officer and Medical Investigator; Jay Day, Building Director. Motion was seconded by Don and passed unanimously. Bob moved that Lorin Morgan be appointed as Planning Director. Abe seconded the motion. Bob said he felt this was a thankless job and that most complaints heard were aimed at the position rather than the individual. Dave Hoerning added that Planning is one of the toughest jobs in the county and the Planning Dept. comes under the scrutiny of the public and it is impossible to please everybody. He further stated that support should be given Lorin and that a look should be given to where the Planning Dept. is going in the future. Abe called on a vote for appointing Lorin Morgan Planning Director for the 1975 year. Motion passed with Don Grubb casting a no vote. Court Day Minutes January 22, 1975 Page 2 . VOL 46 r 153 At this time, Mr. Robert Herwick took the floor and asked the Commission if they had ever considered appointing a Director to take responsibility for the supervision of sales and leases of county lands. Abe answered that the Commission was at this time considering such a move. Don elaborated that they were considering moving the Director of Public Works into the annex and giving him extra responsibility. One such responsibility would be land sales and leases. Don moved that the position of Director of Public Works be expanded to cover all the public works in the county and that he physically move into the annex. Bob seconded the motion, but felt it should be tabled until next meeting because the Director of Public Works is funded by the Road Dept. and it is against the law for the Road Dept. to fund other Depts. Bob said he felt this shouldn't be public record until it is decided how this new position would be funded. Don moved that his motion on this matter be continued until next meeting, February 5, so they could consider where the salary for the Director of Public Works will be coming from. Bob seconded the motion and it carried unanimously. The Commission re-appointed Don Miltenberger to the Fair Board, his term to expire January 1, 1978. Action was unanimous. At this time the 10:30 Hearing on the Deschutes River Woods Assessment Roll was postponed for a few minutes. The matter of increasing the Building Permit Fees was discussed at this time. Don Peterman, representing the Central Oregon Builders Association, was the first speaker. He presented the Commission with a letter of support from the Association and it was read by Bob. Harold Van Horn went on record as opposing the increased rates. Following further discussion, the Order Revising the Base Per Square Foot Value for Building Permit Fees Schedule be raised from $12 to $17, was signed by the Commission. At this time the Final Hearing on the Deschutes River Woods Assessment was held. Dave Hoerning told the Commission that the road work was complete in the Deschutes River Woods Assessment District. The actual cost was less than the assessment. There being no objections to the assessment roll it was approved as presented, by a unanimous vote. Next item on the agenda was County vehicle use. Bob brought up three points he felt shoud be initiated. 1. All county cars should be the same color. 2. County cars should be used for county business only and larger decals should be on the doors. 3. No one would be able to drive their own cars over 50 miles for county business without special permission. Bob made a motion that all county vehicles be in the county parking lot at 5 p. m. to 8:30 a. m. in the morning. At no time may these vehicles be used in the evening or weekends or for anything other than county business. Don seconded the motion. Don explained at this time that the Board of Commissioners do not/We sdiction over the county vehicles of the elected officials. They are responsible for the cars used by all the other depts. The elected officals may follow these guide lines if they want. Exceptions will also be made for over 50 mile trips when necessary and any other exceptions that the board feels necessary. Action was passed with a unanimous vote. r Vol. 46 %E154 Court Day Minutes January 22, 1975 Page 3 Last item on the agenda was the discussion concerning twice a month paydays. Abe read a letter of support from Rosemary Patterson County Clerk. He also presented a petition signed by 17 of the Assessor's office 18 employees opposing this action. The road dept. employees cast a 25 to 10 vote against twice a month pay periods also. Because of the apparent controversy there will be a poll taken of all employees on this matter and the majority vote will carry. Bob Montgomery asked Louis Selken if the County had any say in the mandatory snow fall program being conducted by the State. Louis said he didn't think so. Bob asked Louis to look into this for the County. At this time, Don moved that the Board appoint a Citizens Advisory Committee to serve without pay. Bob seconded the motion and it passed with a unanimous vote. Don made a motion that Keith Olds be appointed Chairman of the Citizens Advisory Committee and that members to the committee be appointed later. Abe seconded the motion and it passed unanimously. The homeowners in Deschutes River Woods asked the Commission why their area wasn't patroled. Sheriff Forrest Sholes took the floor and explained the duties and problems of his department. There being no further business or discussions, meeting was adjourned. BOARD OF COMMISSIONERS A N MMISSIO C SSIONER