46-222-Minutes for Meeting April 13,1983 Recorded 4/22/19834
DESCHUTES COUNTY BOARD OF COMMISSIONERS
APRIL 13, 1983 - WORK SESSION WITH DEPARTMENT OF AMU "46 NCE 22
MALI S ,
ChairmanYoung called the meeting to order at 9.8g P N Ll.O~o& oner
Prante and Commissioner Tuttle were also present. Neil Hudson, Dir-
ector of Public Works, was also in attendance. He handed out an
agenda (attached).
Outfall Sewer Mr. Hudson explained that the boundaries of this LID
LID extend from Yeoman Rd. north of Butler Market Road
to"Mountain View Mall. This LID is to provide sewer
service to this area. The City of Bend is pursuing
a $600,000 grant for this project, but another $350,000
is necessary to complete the project. This $350,000
is the amount to be financed through the LID, though
at one time the:.owners of Mountain View Mall had been
willing to front the amount, to be paid back by the
other participants in the LID. It has now been deter-
mined that it will be financed initially through the
LID assessments. Tom Gellnor is now working on
refining the boundaries of the 1ID.
Murphy Road Mr. Hudson stated that this project is now out to bid.
Railroad The new rails have been installed, they are now.waiting
Crossing for the asphalt work to be done for the crossing to be
completed. Curbs and sidewalks will be included in
the contract currently out to bid.
Murphy Road This project is to construct a road between the two
FAS Project Fairway drives to the Fire Station, and possibly-extend---
$146,000 it to Brosterhous Road. This will be const.;,ruct'd, i"th
Federal Aid Secondary (FAS) funds and the County will
provide a 6% match. The had previously planned to spend
this FAS money on the North Corridor project,---but re-
quirements for offering to purchase necessdry•prdperty
at fair market value discouraged using these fundg`'f'dr
that purpose. Mr. Hudson expects to be able to obtain
all but two parcels necessary for the right of way,.
through mutual agreement with the property owners, since
these property owners will directly benefit frog"the
North Corridor roadway project. Mr. Hudson h6 ted-"that.
FAS funds are generated through gas taxes.
Road LID's - Mr. Hudson handed out a report giving information on the
Municipal current LID projects and went over that with the Board.
Warrants He noted that the Hunnell Road LID will be very expen-
sive, even if the County does the grading work. Because
of the expense, he was not sure the LID would be successful.
He stated that he and Mr. Isham would come before the
Board,in the near future regarding the sale of municipal
warrants to provide operating capital.initially, then
financing will be through Bancroft bonding (to repay the
warrants). This LID report is.attached.
Page 1 of 2
4
Deschutes County Board of Commissioners
April 13, 1983 - Work Session with Department of Public Works
VOL 46 !ACE 223
Signal at
Wilson and
Division
Funding North
Corridor
Solid Waste
Budget
Mr. Hudson stated that this proposed project stems
from concern by Diamond International that there may
delays for their trucks getting onto the street. They
want assurance that if such delays become frequent,
a traffic light at the corner of Wilson and Division
will be installed. Funding would be in equal shares
of $80,000 between the County, the City, the State
and Diamond International. The agreement will stip-
ulate that delays are averaging from two to three
minutes each time before the light is installed.
Mr. Hudson stated that the County Engineer, Dave Hoerning,
has been reseaching potential funding sources for this
project. If they wait until Forest Receipts accumulate
to an adequate level, it may be several years. There
has been resistance to an LID on the part of some of
the affected property owners; the cost of the.LID would
be high. Mr. Hudson stated that they would compile
a report of possible funding alternatives after doing
further research and submit it to the Board for review.
Mr. Hudson submitted the third quarterly.Solid,W ste
budget report to the Board (copy attached). He went
over this report, noting that they expect to save about
$60,000 on personnel but expect to be_$30,000,tp:$40,000
over budget underi.Materials and Equipment hecause,of,
a capital outlay for the purchase of a trash ckopactor:
R.A. Wright Engineering Consultants had suggested
rebuilding rather than replacing this piece of equipments.
and this is under consideration. They have moved the
entrance road to Knott Landfill and there is currently,
no power at the entrance site. Bend Recycling Team"'
has expressed interest in moving their recycling depot
the the landfill entrance, and power would be necessary
to operate their carboard baler. The estimated cost
for power installation is $15,000. He stated that at
this point, they are pretty well within the budget.
He also noted that if Diamond` International does not
continue to utilize the demolition dump they may have
to determine whether or not to maintain operation of
the site.
I
Being no further business, the meeting was recessed until 10:00 A.M.
to begin the regular Board agenda.
DESCHUTES COUNTY BOARD OF COMMTSPION~RS
Albert A. Y ng Lois Bristow Prante
Chairman Commissioner
/ss
Lau ence A. the
Commissioner
Page 2 of 2
von 46 FACE 224
APRIL 13, 1983 9:00 AM
BOARD OF COUNTY COMMISSIONERS
STUDY SESSION ITEMS
I. Outfall Sewer LID n/
A(D II. Murphy Road
A. FAS Project $146,000
B. Railroad Crossing
III. Road LID's - Municipal Warrants
A. Klipple Acres
B. McGill
C. Glenwood
D. Hunnell
E. Preble Way
F. Deschutes River Woods (Cheyenne)
G. 35th Street, Redmond
H. LaPine Recreation Road
I. Mathers Road (O.B. Riley)
IV. Signal @ Wilson & Division - $80,000 equal shares
- State
- City
-7)1CL ~►~r~ah6ral
V. Funding North Corridor
VI. Solid Waste Budget
VOL 46 FACF225
ROAD LOCAL IMPROVEMENT DISTRICTS
A. KLIPPEL ACRES LID
Location: West of Bend
Length: 1.28 Miles
Total Cost: $123,000
Cost/Parcel: $5,860
The Board of County Commissioners will consider reinstating the
Klippel Acres LID Wednesday, April 13. The LID will then be pre-
sented to the property owners to vote, if they would like to
continue the project. If all parties chose to reactivate the
project, construction will start this spring.
B. MCGILL LID
Location: North of Bend
Length: 2,500 feet
Total Cost: $110,000
The McGill Local Improvement District has not been presented to
the Board of County Commissioners for an order forming the district.
C. GLENWOOD LID
Location: North of La Pine
Length: 1,200 feet
Total Cost: $30,000
Cost/Parcel: $1,650
The Public Works Department is preparing an Engineer's report for
the Glenwood Local Improvement District.
D. HUNNELL ROAD LID
Location: North of Bend
Length: 2.6 Miles
Total Cost: $500,000
The County Public Works Department is investigating the feasibility
of this project. There are numerous rock pressure ridges within the
right of way of Hunnell Road. Methods of dealing with the expensive
subgrade construction are now being considered.
E. PREBLE WAY LID
Location: East of La Pine
Length: 1,400 feet
Total Cost: $30,000
Cost/Parcel: $2,000
A petition has been filed to make all of Preble Way a Local Improve-
ment District. The Public Works Department is presently determining
if the right of way is public.
V
R
PAGE 2 OAD LOCAL IMPROVEMENT DISTRICTS VO` S 9C-L 226
F. CHEYENNE DRIVE LID
Location: South of Bend
Length: 1.21 Miles
Total Cost: $140,000
Cost/Parcel: $2,500
A petition has been presented to the County to improve a portion of
Cheyenne Drive. The Public Works Department is currently ascertaining
the names of the property owners.
G. 35TH STREET LID
Location: North of Redmond
Length: 1,320 feet
Total Cost: $30,000
Cost/Parcel: $300
The residents of Hidden Valley Mobile Home Park have submitted a
petition to the County to have their entrance road improved. The
Public Works Department is currently trying to acquire additional
right of way for construction of this portion of 35th Street.
H. LAPINE RECREATION ROAD LID
Location: Entrance road to LaPine State Park
Length: 5.75 Miles
The Public Works Department is working with citizens in the area to
set the boundaries of the Local Improvement District.
I. MATHERS ROAD LID
Location: North of Bend
Length: 1,600 feet
Total Cost: $110,000
Cost/Parcel: $5,000
The property owners along Mathers Road are circulating a petition
to form a Local Improvement District.
GJ:dd
SOLID WASTE DIVISION VO1 27
REVENUE
1981-82
1982-83
1981-82
1982-83
PROJECTED
BUDGET
QUARTER
QUARTER
TO DATE
TO DATE
FOR YEAR
Public Disposal fees
$48,676
$52,601
$174,017
$175,608
$240,000
$270,000
Commercial fees
27,035
81,704
101,592
153,594
186,000
185,000
Franchise fees
36,685
50,620
85,324
142,276
182,000
200,000
Dirt sales
1,028
13,462
8,853
15,504
,220,000
20,000
PUBLIC
& COMMERCIAL
January '83
KNOTT
BEND DEMO
NEGUS
SOUTHWEST
FRYREAR
ALFALFA
1-8
$ 3,487
P
$ 77
$ 661
$ 300
$ 265
$ 59
1,686
C
373
247
18
68
-
9-15
3,212
P
80
701
196
160
46
1,501
C
308
174
50
43
-
16-22
2,291
P
68
300
170
125
41
1,281
C
588
82
25
40
-
23-31
3,529
P
83
703
233
205
40
1,443
C
768
291
20
53
-
January
$18,430
2,345
3,159
1,012
959
186
Total
February
1-5
1,876
P
73
290
174
122
25
1,089
C
1,450
93
6-12 2,278
P
50
575
162
161 22
1,006
C
22,162
280
15
28 -
13-19 2,410
P
105
464
187
162 25
1,296
C
12,248
90
25
39 -
20-28 4,151
P
157
843
231
258 40
1,624
C
18,027
450
8
18 37 -
27 -
February $15,730 54,272 3,085 820 834 112
Total
March
1-5 2,284 P 219 280 242 109 24
854
C
1,741
195
28
63 -
6-12 3,427
P
221
769
318
215 35
1,383
C
1,944
229
0
201 -
13-19 3,318
P
315
713
355
243 35
1,124
C
1,671
493
5
155 -
20-26
3,442 P
194
792
288
218 23
1,482 C
1,915
133
16
142 -
27-31
2,150 P
67
269
88
96 -
952
681
92
3
36 -
March
$20,416
81968
3,965
1,343
1,478 117
Total
QUARTER $54,576 65,585 10,209 3,175 3,271 415
TOTAL _
P = Public
C = Commercial
10
w►
DEPARTMENT OF PUBLIC WORKS
SOLID WASTE PROJECTED EXPENDITURES
1982-1983
(3/31/83)
PERSONNEL:
Solid Waste Foreman
PWMW III
PWMW III
PWMW II
PWMW II
PWMW II
PWMW II
PWMW II
PWMW II (terminated)
PWMW II
Cashier
Cashier
Caretakers
Overtime
Retirement
SAIF
Health Insurance
TOTAL PERSONNEL:
MATERIALS & SERVICES:
Office Supplies
Gas & Diesel
Equipment Rental
Misc. Supplies & Equipment
Utilities
Equipment & Vehicle Maintenance
Cont. Site Maintenance
Auditing
TOTAL MATERIALS & SERIVCES:
NKH:dd
von 46 FAL-F 228
25,152
21,244
20,544
18,648
18,648
15,017
10,644
15,200
4,975
15,144
10,800
6,566
26,186
3,000
41,270
18 , 009
21,074
292,121
800
24,000
2,500
5,000
5,500
65,000
29,000
500
132,300
N '
PAGE , OLID2WASTE PROJECTED EXPENDITURES VII 46 %E229
S
CAPITAL OUTLAY:
Compactor $ 120,000
Power Knott Pit 15,000
TOTAL CAPITAL OUTLAY: $ 135,000
TRANSFERS:
Insurance $ 5,250
Admin. Support - Road Fund 19,862
Admin. Support - General Fund 6,620
Unemployment 6,800
TOTAL TRANSFERS $ 38,532
TOTAL EXPENDITURES: $ 597,953