2004-717-Minutes for Meeting April 14,2004 Recorded 4/21/2004DESCHUTES COUNTY OFFICIAL RECORDS C
NANCY BLANKENSHIP, COUNTY CLERK J 2004.117
COMMISSIONERS' JOURNAL
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2004-10
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.orc
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 14, 2004
Commissioners' Hearing Room - Administration Building
1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom De Wolf.
Also present were Mike Maier, County Administrator; Tom Anderson, Kevin
Harrison, Catherine Morrow and Matt Martin, Community Development
Department; Marty Wynne, Finance Department; Laurie Craghead, Legal
Counsel; Media Representatives Barney Lerten of bend. com and The Bugle, Lily
Raff and Chris Barker of the Bulletin; Jason Carr of Z-21 TV; and seven other
citizens.
Chair Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Public Hearing and Consideration of an Exemption
from the Deschutes County Public Contracting Code for a Request for
Proposal for Work in La Pine under a National Fire Plan Grant.
CATHERINE MORROW:
This is a hearing to consider findings to allow the Board to do an exemption, as
allowed by ORS. We published a notice about the public hearing in the Daily
Journal of Commerce and the Bulletin on March 31, as is required by law. The
findings are attached to your packet. The findings address the criteria for the
exemption.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 1 of 15 Pages
Let me tell you what the project is. It is on County -owned land in La Pine; it's
the area that we commonly refer to as the New Neighborhood. The project is
an area of nineteen acres in a 100 -foot wide strip along Huntington Road. It is
in three parts, and includes thinning to some specifications that were partially
developed as part of a national fire plan grant that we previously addressed for
the whole Neighborhood area.
It also includes fuel reduction or treatment; that is probably the area in this
request for proposal that we are most interested in hearing peoples' different
approaches. The other piece of the project is to construct about one and one-
half mile of soft surface trail in this open space. The 100 -foot wide area is
designated in the comprehensive plan as an open space area. And the
community of La Pine, throughout all of the public process and development of
that Neighborhood plan has looked forward to having this area as open space
with a trail.
The findings point out the need to evaluate different approaches for fuel
removal and treatment. There is a need to evaluate different approaches of
using woody material from the site to construct the trial; a need to evaluate the
proposers' experience in working on projects in aesthetically sensitive areas;
and the need to evaluate the proposers' experience in working with the County
to develop specifications.
I've worked on a draft request for proposal. It is still a draft because I didn't
want to put a final effort into it until I knew whether this exemption was going
to be approved. But, in the draft I have described the outcome that we desire
from this, which is both aesthetic and also reduces the potential of wildfire
traveling to the crowns. In the description of the project, I've stated that we are
asking for detailed written descriptions, and that points would be given for a
demonstration of how the three parts of the project will be integrated in the
most cost effective way. We have points for integration and reviewing the
proposals, and also reviewing the cost with a not to exceed amount.
LUKE:
I have a question. There are several parts to this grant. This is specifically for
private contractors; do you anticipate the County bidding on this?
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 2 of 15 Pages
I don't know who will bid on it. The grant, which is from the BLM and is a
national fire plan grant, is $109,000. It calls for $61,000 for contractual work.
We have already done work on the project with the Heart of Oregon Corps. and
the Juvenile crews. The grant lays out that it is to be a combination of both
private contracting and Juvenile crews.
DALY:
If you were going to write a scope of work for this project, would that scope
have to include the Heart of Oregon Corps. and Juvenile work crews in the
private contracting part of it?
MORROW:
No, although someone could propose to come forward and use the Heart of
Oregon Corps. and private contractors in response to this RFP. The grant
merely requires that on the entire property we use some of the money for Heart
of Oregon Corps. and some of the money for private contracting. This is a
multi-year project, and the Juvenile crews did do some work to thin and prepare
I think about seven acres of the site for the Forest Service bundler. This is part
of the 500 -acre County -owned property there.
DALY:
This private contracting portion is how many acres?
MORROW:
Nineteen acres. (She referred to a map at this time) The bundler project was
laid out so that it did not include this 100 -foot wide strip adjacent to the road. It
was in further.
DALY:
My big question is, part of this grant is already being used?
MORROW:
The work that was done by the Juvenile crews was done under this grant.
DALY:
So that part of the requirement has already been fulfilled?
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 3 of 15 Pages
MORROW:
Not entirely.
LUKE:
How long do you have to spend this money?
MORROW:
Five years. And there is an opportunity to reapply for this, because the grant
was written generally to treat the entire 500 acres. There is no way for that
amount of money to treat the entire 500 acres. We did the goat project under a
different grant last year, so I'm trying to break it down into pieces. The next
piece I would like to do under this grant would be in the northwest part of the
site where the fuels are the heaviest. We might do a firewood sale in there as a
way to reduce the fuels and provide firewood to the community. So there are
all kinds of approaches we can do under this grant to achieve the objectives.
For the community of La Pine, it's important to have this open space corridor
and to create the trail with polishes, with the subdivision coming for the first
phase of development, fuel reduction and visual objectives along Huntington
Road, and create this recreational amenity.
DEWOLF:
I had a call this morning from a woman in La Pine who read the story in the
paper about what we are proposing. Her suggestion was to separate this into
two processes. You go out for proposals on what we want to do, without dollar
amounts attached, and get four or five different ideas on how to proceed with
the process; then pick one and put that out to competitive bid. Can we do that?
LUKE:
As a general contractor, let me say this. You are asking people to invest time and
energy into developing something that they may not be successful in getting.
DEWOLF:
I'm just asking, is this illegal on the face of it?
LAURIE CRAGHEAD:
I would have to research that. I'm not sure why contractors would actually bid
on that, given the fact that they would not get any money for taking the time to
put it together.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 4 of 15 Pages
DEWOLF:
Because they want to make their community better?
CRAGHEAD:
It's a free market society, someone may not want to put their ideas together and
put forth the process just to help the County for free to figure out specs. You
would still have to take an exemption process for the first part. I also wanted to
say that this is not bypassing competitive bidding. This is a process that is
allowed by statute, a request for proposal rather than an invitation to bid. An
invitation to bid is you have already worked out the specs and know exactly
what you want to do, and you get bids on price.
LUKE:
The State is doing that on almost all of their bridges. It's called design build.
You are bidding the design as well as the construction of the bridge. It
eliminates staff.
This is actually providing a continued public process, and it is still competitive.
It allows you to evaluate additional factors other than price. You have to take
an exemption from our normal contracting procedures, which is the invitation to
bid type of process. It is still going to be a competitive process.
Chair Daly then opened the public hearing.
ROBERT OTTENI:
(He presented photos to the Commissioners, which will be entered into the
record. He then read a statement, a copy of which is attached as Exhibit )
DEWOLF:
You think the entire 500 acres could be done for $109,000.
OTTENI:
Sure, it could be done. That's what you'll find out in an RFP. I propose that the
entire thing go to private contracting, with the whole grant process open to the
public.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 5 of 15 Pages
DEWOLF:
So then we have seven different people writing grant proposals for the same
project?
OTTENI:
It happens all the time. For instance, in the RAC fund granting, the Forest
Service puts out a thing that says they are currently accepting applications for
RAC funds. The funding process is open to any and all businesses and
community organizations.
DEWOLF:
But that's different than writing a grant proposal to various agencies. And I'm
not talking about the local RAC here. I'm talking about where we are getting
dollars from a variety of different places. We submit our own. We have a grant
writer.
OTTENI:
I would come in and ask that you partner up with me and submit the grant for
my organization.
LUKE:
That would have to be a competitive process. The difference is, the RAC
already has the funds. You're applying to the RAC, and they approve the
project. We don't have the funds; we're applying for the funds for a specific
project. If we went in with an individual private business, you'd have to throw
that out to a competitive process and figure out which business you would use
before you ever apply for the grant.
OTTENI:
How do I involve private industry in the national fire plan? Public Law 106-
291 says that the Forest Service, Department of Interior and all related agencies
are directed to utilize small businesses, and local contractors whenever possible.
And yet there has been nowhere that this has been able to happen. All along the
private contractors have been excluded.
I would have to sit down and write the grant, submit it, and then go out for
competitive bid. That's a lot of work to maybe get a chance to bid on
something later. You could be the sponsoring agency and the writer of the
grant gets the work.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 6 of 15 Pages
DEWOLF:
We are sitting here with $60,000 or so dollars, and it is going out to a
competitive request for proposals for what they intend to do and what it will
cost. Those will be evaluated by a specific set of criteria. As a result of that,
someone in the private sector is going to get a contract to perform that work.
How is that not competitive and private sector?
OTTENI:
I appreciate the work Catherine has done. The reason that is in there is I started
this process of politicking about two years ago. The original grant was to be
written solely for Heart of Oregon crew and Juvenile. I kept saying that it didn't
seem fair to not involve the private sector. Catherine has made the effort
through that to begin this.
DEWOLF:
I know Dave Holmes is here, and he works with Heart of Oregon Corps. Dave,
could you give a brief overview of what the Heart of Oregon Corps. is?
DAVE HOLMES:
The Heart of Oregon Corps. is a non-profit organization started four years ago,
which teaches job skills to youth, to recruit youth that have dropped out of
school or who are not attending school, to get them into a GED or high school
program. It's tri -county, including north Klamath and Warm Springs. We work
crews throughout the year, and some are permanent, through grant funding and
what can be earned in projects.
DEWOLF:
Have some of these kids been through our system?
HOLMES:
Yes. There are a variety of kids with a variety of challenges in their lives.
DEWOLF:
The thing that I hope everyone understands, we will go specifically for grants to
support the kinds of projects that Dave is talking about. In addition to Heart of
Oregon Corps., we do other grant applications to help people with certain
challenges, with drug and alcohol treatment or mental health treatment, to help
them overcome those challenges.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 7 of 15 Pages
I'm not willing to give up all of the opportunities to help people that need a little
helping hand so that every bit of work that is done in Deschutes County is done
by the private sector.
There is a reason why we have the Heart of Oregon Corps., and a specific
reason why we want our juveniles who are part of the work crews involved.
Part of their work is repayment to the community in the form of community
service. I am fully supportive of that. If what you are suggesting is that we get
rid of Heart of Oregon Corp. and just keep the juveniles locked up until we can
put them in prison in Salem at age 18, I can't support that.
OTTENI:
The trouble with this process is that every time the idea of competitive bidding
and the needs of private industry, and the responsibility to taxpayers, if you
want a job, that means you don't like the inmate programs. It's not that anybody
wants to deny opportunities. But the Heart of Oregon Corp. should compete for
the grants like everybody else. They should be part of the competition. They
are the only ones who are getting jobs out of this. We're looking for a role to
play, too.
DEWOLF:
I'm confused. Here we have $109,000 at stake, and 60% of it is going out for
competitive bid for the private sector. It's what you are talking about.
OTTENI:
I'm not talking about the County lots.
maybe $10,000, not $60,000.
All that is past. You are talking about
LUKE:
Let's say that everything goes really well, and we go for a certain number of
acres.
MORROW:
We have the ability to spend this $109,000 to treat that property. However
much we can do in various projects to get it done. $60,000 is for private sector
to bid on the project. This is the first one we are putting out there for
competition.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 8 of 15 Pages
If it comes in for that price, I can then, with the help of the new County
Forester, assess what the next priority should be, and draft up maybe even a
strict competitive bid document. It's just that in this area I wanted to do the
request for proposal so we could consider integrating these three parts of the
fuel treatment, the thinning and the trail construction.
DALY:
When you say RFP, is this the low bid process?
OTTENI:
No, that would be a request for quotes. This is a proposal.
DEWOLF:
What is proposed is to find out how you would do it and what you would
charge. Both are fully competitive, but the RFP allows more people to be
involved.
DALY:
Then low bid doesn't necessarily get the contract.
LUKE:
The low bid if they meet the criteria.
MORROW:
The RFP will have in the criteria for evaluation points for scoring and a place to
submit costs per linear foot and acre. The scoring includes points for cost.
DALY:
But the low bid may not necessarily get the job.
MORROW:
The reason for the scoring is that it considers their approach and the final
condition of the land.
LUKE:
The lowest bid might be burning it off with a butane burner. Some processes
that are proposed may do damage to the ground.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 9 of 15 Pages
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You can accomplish the same objectives by writing a scope of work and
requiring certain things to happen. You can do it all in a competitive bid
process with the lowest bid.
HOLMES:
When we wrote these grants, it was open to the public. I got the information
from BLM and the Forest Service, off the Internet, and wrote the grants
specifically for youth, for training purposes. The concept is to have qualified
people that will help us train the youth and make them stewards of the land.
It was never intended to be competitive with private business. When Catherine
and I partnered up, we did some restructuring. There was always some of the
money in there for contractors. We competed with other youth groups from all
over the State of Oregon for these grants.
LUKE:
You are on the record that you support Catherine's proposal, since more people
can bid it, depending on the level of equipment they have. Have you talked
with others about this?
OTTENI:
I talked with other contractors about the difficulty getting any type of activity
and getting involved in the process. As far as the RFP process, the first time I
knew about it was seeing it in the paper. I think it is a step in the right
direction.
No other testimony was offered, and Chair Daly closed the public hearing.
LUKE:
We need to make a decision on the concept, since the actual draft is not ready.
This will allow more contractors to bid on the project. If we specify equipment,
it restricts this. Some people may have better ideas. Again, if we go to this
process this time and it's on nineteen acres, and we don't get sufficient bids, or
everybody is bidding the same thing, this is a learning process. We're looking
at the balance of 500 acres.
DEWOLF:
If the process works, we could do other portions the same way.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 10 of 15 Pages
LUKE:
I don't mind doing this on the first one, but let's keep an eye on it, and want to
get feedback from contractors as well. It is still a competitive process. It
allows contractors to use their ideas.
DALY:
I have a different idea. I was in the contracting business for eighteen years. I
bid many contracts that were very complicated. To me, this job is very simple.
There are thirty some contractors in the phone book who do this type of work.
The methods are well established.
I think Catherine is having a problem writing a scope of work on this. If we
just took the list of people who applied for the Forester job, any one of them
could walk out there with you and write the scope of work. It would be a small
effort, and you could put that out for bids. By doing what you want to do is
complicated, with too much room for speculation and criticism. It's not a
complicated issue. You would probably have to bring someone in from the
outside who has expertise in this to write the scope of work.
LUKE: I move approval of the exemption to the County contracting process.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes no. (Split vote)
3. Before the Board was a Public Hearing and Consideration of Signature of
Ordinance No. 2004-007, a Code Amendment relating to the Transferable
Development Credit Program.
Christy Morgan gave an overview of the changes proposed by this Ordinance.
Chair Daly opened the public hearing.
Being no testimony offered, Chair Daly closed the public hearing.
LUKE: Move first and second readings by title only, declaring an emergency.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 11 of 15 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Chair Daly then conducted the first and second readings, by title only.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of Whether to Hear an Appeal of the
Hearings Officer's Decision Approving the Establishment of a "Large
Tract" Dwelling in the Forest Use Zone.
CRAGHEAD:
The 150 days runs out today. If you choose to hear it, it could then be subject
to a writ of mandamus action. The Hearings Officer's decision wasn't done
until March 31, and it was appealed late. Scheduling with the parties was a
problem, too. It started out as an administrative decision, then was appealed;
and the record was left open several times, with several extensions of the 150
days given by the applicant.
If the Board doesn't make a decision, the Hearings Officer's decision goes to
court. If it is remanded back to the County, the County could be liable for fees
of about $175.
DEWOLF:
There is absolutely no time to review this information, which we just got
yesterday.
DEWOLF: I move that we do not hear this.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 12 of 15 Pages
5. Before the Board was a Discussion of County Representation regarding the
Pelton Round Butte Settlement Agreement.
DEWOLF: I move that Laurie Craghead be authorized to do this.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was a Presentation and Consideration of Approval of the
RFP Banking Services Committee's Recommendation regarding County
Banking Services.
Marty Wynne explained that the County does this every five years. It is a big
project and a comprehensive RFP. Not every bank is able to respond due to the
technological requirements of the County. Various aspects are evaluated,
including the cost of services, other services offered, technical capabilities,
communication and interpersonal skills, and the nature and scope of work. He
stated that Bank of the Cascades was the choice by a fairly wide margin.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$3,392.40.
LUKE: Move approval, subject to review.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 13 of 15 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $842.65.
LUKE: Move approval, subject to review.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $754,749.83.
LUKE: Move approval, subject to review.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board were Additions to the Agenda.
None was offered.
Being no further items brought before the Board, the meeting adjourned at
11:20 a.m.
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 14 of 15 Pages
DATED this 14th Day of April 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tom DeWolf, Commissioner
Minutes of Board of Commissioners' Meeting Wednesday, April 14, 2004
Page 15 of 15 Pages
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4-14-04 My name is Robert Ottem . I am here today largely to participate in the discussion
concerning the request for proposal contracting format for use in the ladder fuel reduction contract in
the Newberry Neighborhood. Before entering this discussion I would like to use a few minutes of
the public forum to bring forth some ideas that might only indirectly apply to the RFP discussion.
To begin with I have brought some photos and a few documents to illustrate my point. The first
document is a list of National Fire Plan grants awarded within Deschutes County since the Plan's
inception. Keep in mind that this list does not include RAC funds, Dept. of Interior funding, private
grants or grants awarded to organizations outside of Deschutes County yet directed for use within
Deschutes such as Oregon Dept. of Forestry grants.
The NFP Dept. of Agriculture funding sheet shows $1.17 million dollars appropriated with in
Deschutes County with $251,000.00 directly funded to Deschutes County for ladder fuels reduction
in the South County. When all other sources are counted the actual figures for fuel reduction and
related activities are substantially higher.
To settle my curiosity I set out to find some completed examples of ladder fuels reduction or any on
the ground type of activity. The truth is, I was hard pressed to find where any activity had taken
place. The only area I knew of was in the Newberry Neighborhood and this work was only about ten
acres. The photos I brought with me are of the thinning work done in the Newberry Neighborhood
by the County sponsored Heart of Oregon Corp. The other photos are of a separate RAC funded
project done by private industry a mile or two from the other project.
The photos of the thinning project in the Newberry Neighborhood simply illustrate the worst work I
have ever seen from any thinning crew. If this type of work was done for Crown Pacific or Gilchrist
Timber the crew would have been fired. If this work was done on Forest Service land, the contract
would be in default and the company would be looking at liquidated damages. I urge you to visit the
site and judge for yourself. The tree selection, spacing, fuels left on the ground, missed trees, no
brush treatment, etc. is not acceptable. The area is a mess and needs to be reworked. I use the other
photos to illustrate what a professionally done thinning job should look like. This fuels reduction
job, (not NFP funded) was done within two miles of the county crew.
I propose at this time that the County Commissioners apply for a Change of Scope in the current
grant for the Newberry Neighborhood to include the use of private contractors and a competitive
bidding process for the entire project. Not just 19 acres out of the 500+ acres in the Neighborhood
with the rest of the grant given to the Inmate crews and the Heart of Oregon Corp.
I further propose that in the future all county sponsored fuels reduction grants are open to the
competitive process. A notice of intent to solicit grant request for fuels reductions should be made
public. This action opens the application process and follows the spirit of Public Law 106-291.
I believe that this necessary and that it is in the best interest of the taxpayers, the environment, and
everyone involved in the forest health industry. Thank you.
Exhibit
Page J of /(o
To: Deschutes County Commissioners
Dear Sirs,
I am pleased to note that County officials have taken a proactive step towards forest
health issues. In my view this can have a very important effect on small forestry
businesses here in, Deschutes County. These effects can be very positive or very
negative depending on how they are implemented.
Over the last several years I have studied the National Fire Plan. There are several
sections that address small businesses. As a private employer we are unable to directly
apply for funding and as such are directed to work through public agencies. There are
however, several sections that direct these agencies to utilize local private contracting
firms wherever and whenever possible. I believe that these sections are very emphatic in
this direction. There are also questions contained wherein those agencies are asked if
they have considered the effect their actions will have on small business in the local area
and if these actions will have a net positive effect on creating sustainable employment.
The economic stimulus for rural areas is a very important aspect of the overall plan..
With this in mind I ask that you please keep our small businesses in mind when you
apply for fire grants in the near future. There are four tree service companies between
Sunriver and La Pine that advertise chipping / fuel reduction in the yellow pages.
With all due respect, may we please have a role to play? It is very difficult if not
impossible to find an agency willing to include private employers in doing this fuel
reduction. This seems contrary to the directives of the plan. We have the experience and
equipment to do these jobs. We need this work to support our companies and our
workers.
I have over twenty years experience doing pre -commercial thinning, machine / hand slash
piling, commercial thinning, tree planting, fire crews and all other aspects of forest
health.
I am an ISA certified arborist and currently operate as Professional Tree Care. If I can be
of assistance to you, perhaps as a small business representative, please keep me in mind.
Sincerely,
Robert Otteni Arborist
Professional. Tree Care
Exhibit (
Page - of 1 (o
National Fire Plan
Summary of Procurement Contracts, Grants, or Cooperative Agreements
Overview:
The U.S. Forest Service, the Bureau of Land Management, the National Park Service, the Fish
and Wildlife Service, and the Bureau of Indian Affairs have adopted joint implementation
strategies for fuels reduction, and rehabilitation and restoration contracts. The joint strategies
are described below.
The policies, strategies, and models for community assistance agreements and rural fire
assistance agreements apply to the four bureaus in the Department of the Interior. The rural
fire assistance authority in Public Law 106-291 is a new pilot authority for the Department of
the Interior wildland fire agencies. The U.S. Forest Service will use its existing authorities
(other than Public Law 106-291) to provide community assistance through the State Foresters
Back -ground:
An Interagency Team of Contract and Agreement Specialists and Fuels Management
Specialists met at the National Interagency Fire Center to develop:
• model contracts for fuels reduction, and rehabilitation and restoration projects;
• model grants and cooperative agreements to assist communities to perform fuels
reduction, rehabilitation and restoration work;
• model grants and cooperative agreements to assist rural fire districts; and
• an action plan to assure joint implementation of the National Fire Plan.
New Contracts:
The Wildland Fire Agency Procurement Chiefs and the Interagency Implementation Steering
Group are scheduled to issue a joint contract policy and strategy memorandum by January 31,
2001 (A draft is attached).
1. Templates of model contracts for fuels reduction, and rehabilitation and restoration
projects, including contracts for monitoring and planning activities, will be posted on
the National Fire Plan Contract Web site. The Web site will include:
• model contract statements of work;
• information for the public and vendors on how to prepare bids or offers;
• contracts available for multi -agency use;
• instructions for ordering services under contracts
• a list of technical, contracts and agreement contacts in each agency by
geographic area
2. The Geographic Area Coordinating Group, in collaboration with Interagency
Implementation Steering Group, using the geographic area boundaries and fuel types as
Exhibit i
Page 5 of
Modify current IDIQ contracts if the answer to the following questions is "yes".
• Does the current contract involve fuels reduction, rehabilitation, or restoration?
• Does the current contract have the potential to utilize local vendors within the
area of the fuels reduction, rehabilitation, or restoration?
• Does the current maximum order limitation allow other agencies to use the
contract for additional work?
• Is a mechanism in place to track orders by other agencies, to ensure that the
warrant authority is not exceeded, i.e. maximum order limitation?
2. Include the following clause in the contract modification:
"In accordance with Department of the Interior and Related Agencies Appropriation
Act, 2001, Public Law 106-291, Contracting Officers from Bureau of Land
Management, Bureau of Indian Affairs, Fish and Wildlife Service, National Park
Service and USDA, Forest Service are hereby authorized to issue task orders/delivery
orders against this contract."
3. Submit the contract, when the contract is modified, for posting on the National Fire
Plan Contracts and Assistance Web Site so that Contracting Officers from all wildland
fire agencies may order from it.
4. Search the National Fire Plan Contract Web site prior to initiating new solicitations and
contracts, to determine if a currently awarded IDIQ contract will meet customer needs.
DOI Community Assistance and Rural Fire Assistance
1. By March 1, 2001, electronic cooperative agreement models for community assistance
and rural fire assistance will be provided to the National Fire Plan contract site Web
master.
2. All Department of the Interior Agreement officers will use the appropriate model to
develop cooperative agreements to:
• assist communities to accomplish fuels reduction, rehabilitation, and restoration
treatments; and
• assist rural fire districts, including training, equipment purchase, and prevention
activities on a cost -share basis.
Key Action Items:
1. Wildland Fire Agency Procurement Chiefs/Directors and the Interagency
Implementation Steering Group will meet on Wednesday, January 1.0 to decide on a
Exhibit
Page _� of /Co
a guide, will:
• determine sub -geographic boundaries;
• assign a lead agency for collaborative contracting efforts in these sub -
geographic areas; and
• provide the information to Department of the Interior bureau procurement
chiefs and Forest Service procurement director who will ensure contracts are
awarded for all agencies to use.
By March, 2001, the lead agency contracting officer for each sub -geographic area will:
1. Use non-traditional methods of outreach to find sources for contractors and prospective
employees. These include employment agencies, timber associations, timber
companies, range associations, local small and disadvantaged businesses, chambers of
commerce, and other community organizations;
2. Coordinate the solicitation prior to issuance with the agency's Business Utilization
Development Specialist and the local Small Business Administration;
3. Train local community entities how to develop proposals and bid on contracts;
4. Issue the solicitation for and award of multiple Indefinite Delivery Indefinite Quantity
(IDIQ) contracts for hazardous fuels treatments and rehabilitation and restoration
within the geographic or sub -geographic boundary, and authorize ordering by all
wildland fire agencies;
5. Obtain maximum competition that is practical using local contractor personnel. Use 41
U.S.C. 253(c)(5) "Authorized or Required by Statute" as your authority to contract
without providing for full and open competition. Public Law 106-291 authorizes the
use of local contractor personnel whenever possible. This authority is provided:
"...notwithstanding Federal government procurement and contracting laws". This
includes taking into account the contractor's ability to enhance local and small business
employment opportunities when awarding contracts or issuing task/delivery orders, i.e
to hire local contractors or to ensure contractors use the local work force;
6. Include the following language in the contract: "In accordance with Department of the
Interior and Related Agencies Appropriation Act, 2001, Public Law 106-291,
Contracting Officers from Bureau of Land Management, Bureau of Indian Affairs, Fish
and Wildlife Service, National Park Service and USDA, Forest Service are hereby
authorized to issue task/delivery orders against this contract.";
7. Set maximum order limitations considering multiple agency use, contractor capability
and warrant authority;
8. NOT include user fees or percentages in new or modified IDIQ contracts;
9. Upon award, submit the contract for posting on the National Fire Plan Contracts and
Assistance Web Site so that Contracting Officers from all wildland fire agencies may
order from it.
Modification of Current Contracts
By March. 2001, each Contracting Officer in the wildland fire agencies will:
Exhibit
Page 5- of /(o
process to select lead agency contracting officers for collaborative contracting within
sub -geographic areas.
2. Obtain information needed for reporting contract information to Congress so that the
information can be collected electronically through the Federal Procurement Data
System, which currently reports over 60 data elements on contract actions in excess of
$25,000. Automated reporting for National Fire Plan contracting down to amounts of
$1 can be required, but it is necessary to assure that all needed data elements are
captured.
3. Request opinions from the Department of the Interior Office of the Solicitor and USDA
Office of General Counsel on the "notwithstanding Federal government procurement
contracting laws" terminology in Title IV - Wildland Fire Emergency Appropriations.
Request specific opinions on the following:
• Can tribes order against federal contracts?
• Can state or local entities order against federal contracts?
• Do any of the following laws apply?
• The Competition in Contracting Act; i.e. limit competition to only those
who use a significant percentage of local contractor personnel within a
sub -geographic area
■ Service Contract Act; when contracting with non-profit organizations
■ Fair Labor Standards Act
• Convict labor, or other labor laws
Exhibit (?•
Page (o of
FIRE CHRONICLE: Stories of the National Fire Plan
Number 16
February 18, 2003
NATIONAL FIRE PLAN PROVIDES ECONOMIC OPPORTUNITY
FOR RURAL RESIDENTS
The National Fire Plan gave the Departments of Interior and Agriculture
specific direction to provide employment to people in rural communities
(Title IV of the 2001 Interior Appropriation Bill P.L. 106-291). A new
study by the University of Oregon's Ecosystem Workforce Program assessed
progress toward this goal by studying business and employment effects of
the fire plan in Oregon and Washington. The study identifies
socioeconomic effects of the National Fire Plan, including a measurable
increase in rural employment opportunities.
The study drew the following conclusions from looking at National Fire
Plan contracting and hiring for fiscal year 2001 in Oregon and
Washington:
- Contractors who received National Fire Plan funds from the U.S. Forest
Service were based in locations closer to the work site than contractors
performing similar work funded by other programs. This finding suggests
that the Forest Service made use of special National Fire Plan
authorities to consider local economic benefit when awarding contracts,
although the contractors in isolated rural communities still captured
only a small percentage of the federal procurement dollars.
- The Forest Service often hired local residents to carry out fire
suppression functions of the National Fire Plan. Between one half and
two thirds of Forest Service hires for fire plan funded work probably
did not have to relocate for their positions, which usually paid wages
above the median wage for poor rural communities.
The study focused on the effectiveness of agency contracting and hiring
in achieving the socioeconomic goals of the National Fire Plan. The
study is significant for its findings and the methodology for tracking
the socioeconomic effects of the National Fire Plan. The Departments of
Interior and Agriculture have not as yet conducted this type of
monitoring of congressional goals for the National Fire Plan.
Findings about Contracting
The authors compared contacts awarded under the National Fire Plan to
contracts awarded for ecosystem management services such as thinning,
road rehabilitation, restoration, wildlife habitat improvements, and
Exhibit
Page -7 of ��
noxious weed treatment. The study authors assumed that if Title IV were
effective in encouraging the agencies to award jobs to rural
communities, then firms that were awarded fire plan contracts would be
located closer to project sites than firms contracted using other funds.
In fact, data for the Forest Service in the two -state study area showed
that, all else being equal, contractors who were awarded fire plan
contracts were headquartered 58 miles closer to the national forest than
contractors who performed other ecosystem management contracts. The
study also found that contracts requiring heavy equipment were generally
awarded to businesses closer to the work site than contracts requiring
labor-intensive work such as hand thinning and brush piling. The data
for the Bureau of Land Management was less conclusive than for the
Forest Service, but still suggested that Title IV had some effect.
Findings about Hiring
The Forest Service hired 878 employees and the U.S. Fish and Wildlife
Service hired 86 employees in Oregon and Washington in 2001 using
National Fire Plan fire suppression funds. The study compared the wages
paid in these fire jobs to the median hourly wage in Oregon, and found
that the hourly rate of compensation was usually higher than the average
median wage for poor rural communities. However, most of the jobs were
temporary, seasonal appointments that do not provide year-round income.
About one-quarter of the new hires in the Forest Service were for
permanent positions and 13% were promotions, which suggests that the
fire plan provided opportunities for advancement for the existing agency
workforce. Most of the people hired for the new positions were already
living in Oregon or Washington. Over 50% of those hired to work in the
Eastern Cascades, and 33% of those hired in the Blue Mountains, already
lived within 50 air miles of their new work site.
For More Information
The study, whose full title is "The Business and Employment Effects of
the National Fire Plan in Oregon and Washington in 2001," was carried
out by the Ecosystem Workforce Program at the University of Oregon.
Funding for the study was provided by the Forest Service and the Ford
Foundation. The full report can be downloaded from the web site
http://ewp.uoregon.edu. The authors are Cassandra Moseley, Director of
Research and Policy at the Ecosystem Workforce Project, and Nancy Toth
and Abe Cambier.
FIRE CHRONICLE is edited by the Forest Trust and written by Laura Falk
McCarthy, Forest Protection Program Director. The Forest Trust welcomes
your comments, stories, and observations about how the National Fire
Plan is being implemented (just send a reply message and it will go to
Exhibit
Page $ of %
the list moderator). To subscribe to FIRE CHRONICLE go to
http://www.topica.com/lists/firechronicles/ or send an email message to
laura@theforesttrust.org.
PAST ISSUES OF FIRE CHRONICLE can be downloaded from
http://www.theforesttrust/foresLprotection.html#fire
1.2002 Fire Plan Appropriations will Benefit from 2001 Experience
2. Wildland-Urban Interface Definition a Barrier to Accountability
3. Stewardship Blocks: Innovative Tool Brings Fire Plan Benefits into
Community
4. Youth Training Needed for Fire Plan to Benefit Local Workforce
5, Grants Get National Fire Plan Money into Communities
6. Collaborative Forest Restoration Program Creates New Solution to
Gridlock
7. Permits Regulate Prescribed Burning On Private Land
8. Accountability Remains a Key Issue for National Fire Plan
9. National Partnership Advances Landscape -Scale Forest Restoration
10. Poor Communities Most Threatened By Wildfire
11. A New Model To Fire -Proof Forest Homes
12. Consensus Over Fuel Reduction Treatment Dissolves
13. Wildland Urban Interface Definition Needed For Effective Policy
14. Funding Gaps Prevent Completion Of Hazardous Fuel Reduction
15. Agencies Propose to Streamline Environmental Review for Hazardous
Fuel Reduction Treatments
COMMUNITY STEWARDSHIP COMMUNICATOR is an electronic bulletin that
provides information about the national Community Stewardship
Collaborative's effort to find solutions to issues related to
large-scale watershed projects on the national forests and the National
Fire Plan. The bulletin is prepared by the Pinchot Institute for
Conservation and is available by contacting nrana@pinchot.org
Exhibit
Page of
USDA
Rural Community Assistance Grants
E j Awarded by State and Private Forestry, Cooperative Programs
Pacific Northwest Region - Oregon State
Fiscal Year 1994-2003
County: Deschutes
Recipient: La Pine Community Action Team FS Funds: $14,600
Toby Wilson 5415363972 Leveraged Funds: $6,700
Project Title: Home Landscapes Interpretive Garden Total Project: $21,300
Description: This project will fund a contract with a landscape architect to work with the La Pine park and Recreation
District, La Pine Library, OSU Master Gardener's Program, La Pine High School Forestry class, La Pine
Garden Club, and the La Pine fire District to design an interpretive garden and signage. After the design is
completed, fire resistant plants and trees will be purchased to fill the garden area. The community will
benefit by public education about the importance of protecting homes located near or adjacent to forest
lands with a fire resistant landscape. By providing homeowners with an aesthetically pleasing model, they
will be more likely to consider using fire resistant foliage around their homes.
ONFP-02-003
tes
$7,5
Recipient: Community Action Team of Sisters FS Funds: Deschutes
Robert Grooney 5415499841 Leveraged Funds: $7 500
00
Project Title: Community Tent Total Project: $30,000
Description: Funds will enable the grantee to purchase a portable community center in the form of a tent. Tent will be
made available for the community at large to rent for cultural events, fundraising events, sports events,
community get-togethers, learning and trade fairs. Charge for rent will be reasonable, but must cover costs
of sustainability. The community is highly dependent on tourism, hosting a large number of tourists
seasonally. The tent will give the community a way to accomodate large groups during the colder seasons,
increasing the economic health of the community.
ORNW-02-008
Deschutes
Recipient: City of Sisters FS Funds: $30,000
M. David Elliott 541-549-6022 Leveraged Funds: $22,000
Project Title: Sister Couplet Refinement Plan Total Project: $52,000
Description: Project will hire a consultant to provide technical assistance in preparing a Refinement Plan for the Sister
couplet (a complementary pair of one-way streets used to expand capacity and relieve traffic congestion).
Completion of the Plan will achieve readiness for ODOT to proceed with construction. Project outcomes
include: complete a public planning process that considers public and stakeholder opinion; recommends a
best alignment; and identifies environmental concerns and mitigation measures. Ssisters is economically
dependent on travelers coming to the area to enjoy public lands recreation opportunities. Traffic congestion
plays a significant role in traveler decisions to stop in Sisters or keep passing through. The couplet will
reduce congestion, making the city more accessible to travelers while retaining parking for the many
specialty shops that line the downtown area.
mecipient: uescnutes County
Dennis Luke 541-388-6568
Project Title: WUI South County Survivable Space Mgmt
OREC-03-004
FS Funds: $40,000
Leveraged Funds: $27,450
Total Project: $67,450
Description: Project will accomplish fuels reduction treatments on approximately 100 acres of county -owned property in
southern Deschutes County to reduce the fire danger in the wildland urban interface.
Deschutes Summary
# of Grants: 26 Total Awarded: $1,075,143
Total Leveraged Funds: $588,429
Total Investments: $1,663,572
Exhibit
Page _
ONFP-03-007
Deschutes
Rural Community Assistance Grants
,USDA Awarded by State and Private Forestry, Cooperative Programs
Pacific Northwest Region - Oregon State.
Fiscal Year 1994-2003 -
County: Deschutes
Recipient: Deschutes Board of County Commissioners FS Funds: $50,000
Dennis Luke 541-388-6568 Leveraged Funds: $21,398
Project Title: Defensible Space in an Urban Interface Management Total Project: $71,398
Description: Funding is for developing a model "defensible space" management plan for a new neighborhood in
Deschutes County. The plan will include standards for ongoing vegetation management; recommended
plant species; planting specifications to maintain defensible spaces around homes; locations for shaded
fuel breaks; and estimated costs for implementation and maintenance of standards. We hope this project
enables developers to know the standards they must follow to create a fire -safe neighborhood by building
fire prevention and mitigation elements into the neighborhood comprehensive plan. In addition, we hope
this neighborhood will serve as a model for other subdivisions to follow in order for them to preserve the
natural character of their surroundings while providing a fire -safe environment.
ONFP-01-020
Kecipient: uescnutes hoard of County Commissioners
Tom DeWolf 541-388-6570
Project Title: Project Impact Pilot
FS Funds: $47,000
Leveraged Funds: $43,136
Total Project. $90,136
Description: Funding for this project will expand the current Project Impact program, designed to build disaster resistant
communities and create survivable space, to 11 subdivisions in Deschutes, Crook, and Jefferson Counties.
This effort will result in: (1) more homes and businesses becoming survivable in the event of an urban-
wildland interface wildfire, (2) additional jobs created locally, and (3) a pilot project that can be expanded
throughout other Central Oregon communities.
ONFP-01-025
Ochoco
Recipient: City of Sisters FS Funds: $35,000
M. David Elliott 541-549-6022 Leveraged Funds: $23,767
Project Title: City of Sisters Street Lights Total Project: $58,767
Description: Funding is to continue a previous street lighting project We hope this effort increases the wellness and
safety of the community, thereby enhancing the usability of the City; the quality of life of the residents,
businesses, and visitors; and the income generated from tourism.
mecipient: central Uregon Intergovernmental Council
Richard Mackay 541-548-9522
Project Title: Wildfire Risk Reduction, Phase II
ORNW-01-038
FS Funds: $83,000
Leveraged Funds: $27,048
Total Project: $110,048
Description: This project will buide local utilization and treatment demonstration projects and encourage and enhance
marketing of small diameter materials, fil data and knowledge gaps identified by the council, support and
broaden local public education and outreach efforts, and continue 'Tools for Communities and Contractors'
workshops and develop a report that can be used as a model for other communities. The marketing of
small diameter wood products will create jobs, increase community stability, reduce fire risk and improve
forest health.
ONFP-02-005
Exhibit
Page of /6
Oregon State Grants USDA
Status Report as of March 07, 2004
Forest: Deschutes
ONFP-01-008 Deschutes Soil & Water Conservation Dist.
South Deschutes Hazard Fuels Composting
Payments to Date:
08/28/2001 $40,000.00
06/27/2002 $0.00
08/09/2002 $49,950.00
ONFP-01-020 Deschutes Board of County Commissioners
Defensible Space in an Urban Interface Management
Payments to Date:
09/12/2003 $43,247.00
ONFP-02-005 Central Oregon Intergovernmental Council
Wildfire Risk Reduction, Phase 11
Payments to Date:
03/03/2003
$9,748.22
03/14/2003
$8,233.40
05/12/2003
$12,270.94
06/24/2003
$5,696.49
07/14/2003
$7,639.44
10/31/2003
$13,967.78
12/12/2003
$10,657.26
ONFP-03-001 Central Oregon Intergovernmental Council
Small Diameter Habitat Enhancement Market Stu
Payments to Date:
Project Start Date: 08/01/2001
Project End Date: 11/30/2002
Awarded: $89,950.00
Paid as of 08/09/2002: $89,950.00
Remaining: $0.00
Project Start Date: 09/01/2001
Project End Date: 12/31/2004
Awarded: $50,000.00
Paid as o1 09112/2003: $43,247.00
Remaining: $6,753.00
Project Start Date: 10/01/2002
Project,End Date: 12/31/2003
Awarded: $83,000.00
Paid as o1 1211212003: $68,213.53
Remaining: $14,786.47
Project Start Date: 05/01/2003
Project End Date: 12/31/2004
Awarded: $28,010.00
Paid as of
Remaining: $28,010.00
ONFP-03-007 Deschutes County Project Start Date: 09/01/2003
WUI South County Survivable Space Mgmi Project End Date: 12/31/2004
Payments to Date: Awarded: $40,000.00
02/27/2004 $7,109.68 Paid as o1 02/27/2004: $7,109.68
Remaining: $32,890.32
OREC-03-004 City of Sisters Project Start Date: 09/01/2003
Sister Couplet Refinement Plan Project End Date: 12/31/2004
Payments to Date: Awarded: $30,000.00
02/27/2004 $2,828.00 Paid as of 0212712004: $2,828.00
Remaining: $27,172.00
Exhibit']
Page / 2 of I
fi Rural Community Assistance Grants
1 DA Awarded by State and Private Forestry, Cooperative Programs
Pacific Northwest Region - Oregon State
Fiscal Year 1994-2003' ,` v
County: Deschutes
Recipient: City of Sisters FS Funds: $19,999
Steve M. Wilson 541-549-6022 Leveraged Funds: $7,300
Project Title: Community Action Plan Total Project: $27,299
Description: Funding from this grant is for the completion of a Community Action Plan for the City of Sisters.
Approximately $5,000 is designated for the initial implementation of projects identified by the action plan.
This project should provide the City of Sisters with a Community Action Plan that will support economic
diversification of local resource dependent communities.
ORNW-97-007
tes
30,0
Recipient: Central Oregon Intergovernmental Council FS Funds: $Deschutes
Richard Mackay 541-548-8163 Leveraged Funds: 30 677
00
Project Title: Community Leadership Dev Model Total Project: $52,677
Description: Complete development of regional leadership training model for three central Oregon counties; and host
sessions and activities during the grant period. Supports strategic plan implementation through community
leadership development. Builds community capacity.
ORNW-97-034
Recipient: La Pine Community Action Team Willamette
FS Funds: $48,087
Randal Gordon 541-536-2543 Leveraged Funds: 16 300
Project Title: Community Encourager Total Project: $64,387
Description: Funding from this grant will support a LaPine Encourager to complete implementation of projects from the
LaPine Strategic Plan including facilitating projects such as the LaPine Health Services District, the water
system, community center, and self -governance project. This project supports an unincorporated
community in initiating projects from the community action plan and supports southern Deschutes County
in diversifying it's economy by building local capacity.
ORNW-98-039
► trwprenr- uny ue Jesters FS Funds: $15,000
Steven Wilson 541-549-6022 Leveraged Funds: $5,000
Project Title: Parks Master Plan Total Project: $20,000
Description: Funding is for the completion fo a Parks Master Plan for the City of Sisters This project implements a
portion of the Sisters Strategic Plan, promotes the local area's natural resource-based tourism attractions,
and supports community planning and infrastructure development.
ORNW-99-009
rcecrprenr: Uty OT Keomono FS Funds: $46,525
Carrie Novick 541-504-3496 Leveraged Funds: 22 915
Project Title: Airport Sewer Extension Design Total Project: $69,440
Description: This project will fund the completion of final engineering and design of sewer service to the north side of
the Redmond airport, including the new industrial area and the city property leased to the Redmond Air
Center. This project implements a high priority project from the Central Oregon overall economic
development plan as well as supports infrastructure development for the industrial park, especially natural
resource fire suppression businesses.
ORNW-99-010
Exhibit B
Page 13 of j G
Rural Community Assistance Grants
USDA Awarded by State and Private Forestry, Cooperative Programs
Pacific Northwest Region - Oregon State
Fiscal Year 1994-2003
County: Deschutes
Recipient. Central Oregon Community College
Dr. Robert Barber 503-383-7201 FS Funds: $14,000
Leveraged Funds: $54,636
Project Title: Training Needs Assessment Total Project: $68,636
Description: Funding would support a training needs assessment for secondary wood products companies in
cooperation with the Wood Products Competitiveness Corperation This would help build capacity for rural
communities by identifying training needs for developing a skilled secondary wood products work force.
ORRD-94-010
Deschutes
Recipient: Deschutes Co. FS Funds: $20,000
Barry Slaughter 503-388-6570 Leveraged Funds: 5 000
Project Title: Community Action Plan Total Project: $25,000
Description: Funding is to support the completion of the unincorporated area of La Pine's community action plan ($
15,000) and implementaiton of initial activities ($5,000). Grant funds support community based action
planning in a resource dependent community.
ntrwiJIVIII. L ti:Sullutes l.o.
Barry Slaughter 503-388-6570
Project Title: Health Care Study
ORNW-95-032
FS Funds: $15,000
Leveraged Funds: $13,600
Total Project: $28,600
Description: Funding is to support a health care feasibility study and business plan for the unincorporated town of La
Pine. Grant funds support strategic action planning items and community diversification/development
efforts including job retention and tourism strategies.
ORNW-95-033
tes
Recipient: Oregon Outdoors Association Inc. FS Funds: $2,2 Deschutes
Richard Wren 541-382-1264 Leveraged Funds: 9 500
00
Project Title: Farm/Ranch Recreation Industry Total Project: $11,700
Description: Funds are for the development of a sustainable farm/ranch recreation tourism industry. The project
supports a project from the Oregon's Rural Toursim Plan, and the diversification of natural resource
dependent communities.
rcrrclpleni: Ulty of Jlsiers
William Moyer 541-549-6022
Project Title: Wastewater Facilities Plan
ORNW-96-043
FS Funds: $88,000
Leveraged Funds: $22,000
Total Project: $110,000
Description: Funds are for the completion of a wastewater facilities plan for the City of Sisters. The project supports the
building of infrastructure capacity of a natural resource dependent community that was identified in the
City's economic development plan.
fluclpieni: %.ity at neamona
Jerry Thackery 541-923-7755
Project Title: Redmond Caves Master Plan
ORNW-96-044
FS Funds: $25,060
Leveraged Funds: $12,039
Total Project: $37,099
Description: Funding for this project is to support completion of a master plan for the Redmond Caves Park complex to
be managed and completed by the City of Redmond. This project will lead to the protection and
management of natural and cultural resources by the City resulting in the support of city/county tourism
stragies through the park and interpretation.
ORN W-97-005
Exhibitf�
Page of /G
Rural Community Assistance Grants
USDA Awarded by State and Private Forestry, Cooperative Programs ,
Mim Pacific Northwest Region - Oregon State
Fiscal Year 1994-2003
County: Deschutes
Recipient: City of Sisters
Steven Wilson 541-549-6022 FS Funds: $19,786
Leveraged Funds: $5,000
Project Title: Wastewater Project Grant Administration Total Project: $24,786
Description: Funding from this project will support the City of Sisters administration needs in support of completing the
wastewater treatment project. This project supports a high priority project from the Sisters Community
Action Plan and completion of the watewater treatment plant supports communities natural resource based
tourism strategy and promotes increasing water quality in Deschutes River drainage.
ORNW-00-002
Deschutes
Recipient. La Pine Community Action Team FS Funds: $25,000
Theresa Baker 541-536-3972 Leveraged Funds: $17,000
Project Title: LaPine Stategic Plan Implem.-Capacity Building Pr Total Project: $42,000
Description: Funding is to support completion of projects from the La Pine Strategic Plan, including improving health
care services, facilitation of water system implementation, development of a telecommunication strategy,
enhancing self-goverance for the La Pine community, increase involvement of citizens in community
affairs, and further other local strategic goals by participation in regional planning efforts. Supports the
strategic goals found in the La Pine Strategic Plan.
ORNW-00-027
Recipient: City of Sisters Deschutes
FS Funds: $11,086
Barbara Warren 541-549-6022 Leveraged Funds: $7,865
Project Title: Comm. Coordination & Capacity Building Total Project: $18,952
Description: This project will fund the City of Sisters efforts to eliminate affordable housing problems as well as lack of
power back-up in emergency situations. This project supports the completion of goals outlined in Sisters
CAP; 1) Provides solution to emergency power back-up concerns; 2) reacts to growth issues & lack of
affordable housing.
ORNW-00-029
r—sapient.- uentrai uregon intergovernmental Council FS Funds: $106,350
Ric Ingham 541-548-9540 Leveraged Funds: $40,196
Project Title: Community & Economic Dev.Hazard Fuels Linkage Proj Total Project: $146,546
Description: Communication and outreach with interested and affected stakeholders in determining solutions for
sustainable hazardous fuel reductions and research of potential market linkages based on best local,
regional, and international practices. Short term outcomes include the development of improved working
relationships between interested and affected stakeholders, improved quality of planning implementation of
fuels treatment projects and increased emphasis on utilization of fuels treatment byproducts. Long term
outcomes include an increase in the number of acres of hazardous fuels treated, resulting in decreased
risk of catastrophic wildfire, strengthened linkages between local economic activity and hazardous fuels
reduction, and retention of forest products industry infrastructure and jobs.
ONFP-01-003
Exhibit 15
Page K_ of A'
Rural Community Assistance Grants
USDA Awarded by State and Private Forestry, Cooperative Programs
Pacific Northwest Region - Oregon State
Fiscal Year 1994-2003
County: Deschutes
Recipient. Central Oregon Intergovernmental Council
Ric Ingham 541-548-9540 FS Funds: $161,000
Leveraged Funds: $86,770
Project Title: Dry Forest Mechanized Fuels Treatment Trials Total Project: $247,770
Description: Project will organize and coordinate realistic mechanized fuels treatment trials in four locations in OR, WA,
and ID. Results will be synthesized and disseminated to government agencies, potential local contractors,
and other interested groups and communities. A public/private Steering Committee will guide the project
Benefits include reduced environmental impacts, decreased treatment costs, increased acres treated,
local forest products industry job retention and creation, and more informed discourse about mechanized
fuels treatment impacts and capabilities. Results will be professionally recorded, interpreted, summarized
for local and regional media and newsletters, posted on web sites, published in professional journals, and
presented to professional meetings and conferences, such as Smallwood 2002, where many communities
will be represented.
ONFP-01-005
Recipient: Central Oregon Intergovernmental Council M_- nal Office
FS
e inalOfficeFS Funds: $31,000
Richard Mackay 541-548-9522 Leveraged Funds: 8 301
Project Title: Biomass Feasibility Study /Business PI Total Project. $39,301
Description: Prineville Energy LLC is upgrading a 6MV former sawmill co -gen plant to run on natural gas. This grant will
investigate whether there is sufficient biomass and other raw material to economically supplement natural
gas, and complete a feasibility study to determine biomass availability, resource assessment, risk
assessment, and outreach (including other sources available, e.g. dumped tires.) The feasibility study will
also detail permit process and environmental regulations. A business plan will be completed and will
include project purpose, scope, sources and economics. The plan will build in components of the feasibility
study, with the outcome of a document that can be used by Prineville Energy to secure project funding.
The business Plan may simply draw all relevant information together and state that the project is not
feasible. All information collected and presented in the feasibility study and business plan will be available
to the public. A facility that utilizes biomass or other locally available raw material, such as recycled tires,
will create and retain forest products jobs, maintain forest products infrastructure so that opportunities to
add value to small logs and other fuels treatment byproducts can be pursued, and reduce hazardous fuels
on 10,000 to 20,000 acres per year in Central Oregon. Project has potential to create over 100 higher -
wage jobs.
ONFP-01-004
Recipient: Deschutes Soil & Water Conservation Dist. OchocoFS Funds: $89,950
Jeff Rola 541-923-2204 Leveraged Funds: $38,330
Project Title: South Deschutes Hazard Fuels Composting Total Project: $128,280
Description: Funding to support pilot project in Central Oregon utilizing biomass residuals, organic wasters and treated
waste water. Funding will support equiipment purchase, project coordination and operation of pilot project
to test long-term viability and economic feasibility of project. Reduces biomass materials through utilization
as compost; Pilot project w/SWCD tests economic feasibility for similar operations w/ other local entities;
provides pilot test of using treated wastewater, benefitting water quality in area.
ONFP-01-008
Deschutes
Forest: Deschutes
ORNW-02-011 Central Oregon Intergovernmental Council Project Start Date: 10/01/2002
Resource Development and Grant Writer Project End Date: 12/31/2003
Payments to Date:
Awarded: $25,000.00
Paid as of
Remaining: $25,000.00
Exhibit
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