Loading...
46-15-Minutes for Meeting March 22,1983 Recorded 3/30/1983W F 1 LE D -VOL 46 FAcr 16 DESCHUTES COUNTY BUDGET COMMITTEE MARCH 22, 1983 MEETING MINUTES MAR 30 1883 Chairman Ron McKenzie called thMA'JjSffTtJb4bo`'bMeREA 1:25. Committee members present were: Chairman Ron McKenzie, Commission Chairman Abe Young, Commissioner Larry Tuttle, Eileen Donaldson, Jack Tate and Com- missioner Lois Prante. Commissioner Tuttle explained that the budget had been developed on the basis of having an "A" levy of $656,000, which is the maximum yield assuming an 85% collection rate of taxes. He suggested that the County go for a serial levy that would yeild $756,000, which would be down from last year. - He also noted that the A levy amount would be less than in the past due to changes in the determining factors. Last year's A levy request was $926,000, which yielded $787,000 (the amount is less due to uncollected taxes). He suggested going for a mixed serial levy in the amount of $900,000 which would provide the necessary yeild. The mixed serial levy request would be combined with the Sher- iff's request and would fund a two-year period. At this point, it was up to the Budget Committee to determine whether to seek an A levy or a mixed serial levy. MOTION: YOUNG moved to go for a two-year mixed serial levy with the Sheriff. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. Mike Maier, Director of Administrative Services, stated that the ballot title could be worded in such a way as to guarantee the Sheriff the amount requested on the levy, to allay concern that the General Fund will not be using any Sheriff's Department funds. Mr. Maier handed out a paper entitled "Summary of Possible Modifica- tions/General Fund" which outlined the changes recommended by the Budget Officer. It was agreed to go through these line by line. It is necessary to bring the cumulative total of these proposed changes to within $108,000. The total as it stands (as in the department heads' proposed budgets) is $196,705. The first item was in regard to two Property Appraiser positions in the Assessor's office. Commissioner Tuttle suggested that they restore $25,000 to the extra help line item and not put funds in the two positions' line items, leaving it up to the Assessor how to spend this amount in the extra help line. There was some further discussion, in which the Assessor, Oscar Bratton, stated that this arrangement would be agreeable to him. MOTION: YOUNG moved to put $25,000 in line 26, extra help, and not restore the two positions. DONALDSON: Second. VOTE: UNANIMOUS APPROVAL. This reduced the proposed amount by $28,546. MOTION: YOUNG moved that the Assessor's budget be approved as modi- fied. TATE: Second. MARCH 22, 1983 BUDGET COMMITTEE: PAGE 1 f VOTE: UNANIMOUS APPROVAL. ' + 46 1 The next item was to add $500 to the Elections budget to allow funds for training. MOTION: YOUNG moved that the Elections budget be approved with the addition of $500 for training. PRANTE: Second. VOTE: APPROVAL, McKENZIE DISSENTING. The next item was the Juvenile Department. It was agreed to address the first three items listed at this time and delay discussion of the Family Counseling positions separately. MOTION: YOUNG moved to approve 1, 2 and 3 and take #4 separately. DONALDSON: Second. VOTE: UNANIMOUS APPROVAL. With regard to the fourth item, the Juvenile Family Counseling Program, Commissioner Tuttle stated that there were three options: (1) fund two positions at 40 hours per week; (2) funds two positions at 30 hours per week; or (3) fund one position at 40 hours per week. Commissioner Tuttle recommended option 3, to fund one position at 40 hours per week for ten months. The additional position could be supplemented by successfully obtaining a grant from the Juvenile Services Commission. This option would add $21,806 to the budget, rather than the $40,741 as proposed. MOTION: DONALDSON moved that they accept the one-position option with the understanding that if grant supplementation is available they will add the other counselor. YOUNG: Second. VOTE: UNANIMOUS APPROVAL. The next item was in the General Health/Medical Nursing budget. There had been an error in the calculation of the Retirement and Social Security, which reduced that particular line item, as well as the SAIF line item. Ms. Stonelake had requested that these savings be redistributed to line 26 (part time LPN) and line 24 (extra help). She had also requested that the merit increases/salary adjustments be made to bring their salaries in line with what is currently being paid to nurses in the area. Commissioner Tuttle suggested increasing the Extra Help line item to $5000, which would give Ms. Stonelake discretion on whether or not to use those funds for the part time LPN, and to add $1159 to the merit increase line item. This would not increase the amount of the total budget as recommended by the Budget Officer, there might be a slight savings. MOTION: DONALDSON moved to accept as modified. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. The next item was the Family Counseling budget. Ms. Kirkpatrick had requested that $11,000 be restored to her budget which would add two part time positions. Commissioner Tuttle stated that this would bring the transfers line item on page 36 up to $181,769. It was Commissioner Tuttle's recommendation to do so. MOTION: PRANTE moved to do so. YOUNG: Second. MARCH 22, 1983 BUDGET COMMITTEE: PAGE 2 -f VOTE: UNANIMOUS APPROVAL. ' 46 W 1 The next item was the Veteran's Services budget. Commissioner Tuttle outlined three options: (A) maintain 8 hours per day two days per week; (B) 5 hours per day 5 days per week; and (C) 8 hours per day 5 days per week. It was noted that the current Veterans Service Officer is retained through a personal services contract, which must be changed to regular payroll. Any position of more than 20 hours per week becomes eligible for county benefits, which is an additional cost con- sideration. MOTION: YOUNG moved to take Option B. This would be $22,658 instead of $32,578 for full time, saving $14,178. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. DONALDSON: Second. VOTE: UNANIMOUS APPROVAL. The next item was the Watermaster's budget. The request was to in- crease the auto expense line item by $140, increase the Snow Cat expense by $150 and increase copy costs by $250 (for new Assessor's maps). MOTION: YOUNG moved that the Watermaster's budget be approved as modified. YOUNG: Second. VOTE: UNANIMOUS APPROVAL. Mr. Tate asked about the $7,000 budgeted in the Land Sales budget for purchase of a 4-wheel drive vehicle and suggested renting a vehicle whenever necessary rather than purchasing one. Commissioner Tuttle explained that this was for purchase of a used vehicle from the Sheriff's office that the Sheriff had intended to trade in, so this would essentially be a transfer. It was the consensus of the committee to approve this if it were only to be a transfer, but to reconsider it at a later time if it were determined that such a transfer would not be made and outright purchase of another vehicle were to be considered. approval. MOTION: PRANTE so moved. The next item was County Counsel's budget. The request was to adjust the retirement/ social security line item (this was due to an error in calculation) and allow merit increases. The Budget Officer recommended The next item was the Surveyor's line item by $85 and adjust the the budget by a total of $285. MOTION: PRANTE moved to accept YOUNG: Second. VOTE: UNANIMOUS APPROVAL. budget. This was to increase the SAIF salary which was in error, increasing the modified County Surveyor's budget. The next item was the Community Development Department budget. Commis- sioner Tuttle recommended that rather than adding the Office Assistant I as requested they add $9,000 to the Extra Help line, bringing the total to $19,000. He also recommended restoring the Planner position to half time rather than full time, and reduce a sanitarian position to one-half time for six months. MARCH 22, 1983 BUDGET COMMITTEE: PAGE 3 46%x 18 r MOTION: YOUNG moved to approve the Community Development Department budget as modified. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. The next time was the Other County Contributions budget. The first request was to increase the allowance to the Redmond Seniors by $1500 (line 17). MOTION: YOUNG so moved. TATE: Second. VOTE: UNANIMOUS APPROVAL. The next request was to restore funding to Central Oregon Economic Development (COED). Chairman McKenzie gave a background on this, noting that COED had modified their request and are now asking for $17,585. COED has agreed to communicate with the County more to keep the Board abreast of their activities and requests that a member of the Board work with them on their Board of Directors. This $17,585 will be used for the time period beginning Jan. 1, 1984 and ending June 30, 1984. There was some further discussion in regard to the modified request. MOTION: PRANTE moved to support the contribution to COED as revised by their second request. DONALDSON: Second. VOTE: UNANIMOUS APPROVAL. The next request was for Midstate Soil and Water Conservation. Barbara Bagg had provided the Board with an outline of their inkind contribu- tions as requested. The total amount of inkind contributions came to $66,000. Midstate Soild and Water is requesting an additional $1185. MOTION: DONALDSON moved to restore the $1185 for a total amount of $7805. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. The next item was the request from the Bend Seniors to restore $1725 to their county contribution for a total of $36,125. Commissioner Tuttle recommended that the money be restored with the stipulation that the $6,000 be used for debt retirement and not remodelling. MOTION: YOUNG moved to restore the $1725. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. This brought the total to $107,477 which is within the $109,000 neces- sary. There was some discussion in regard to the Post Office project. Mr. Maier indicated that they will try financing this through Certificates of Participation rather than borrowing Road Funds as this will be less expensive. He outlined how this form of financing worked. They will set up a separate fund for this titled the Post Office Remodel Fund and would have a maximum of $500,000 appropriated to it. He noted that the past estimate had been $350,000, but that was for last summer and costs may have increased by the time they are prepared to begin the project. MARCH 22, 1983 BUDGET COMMITTEE: PAGE 4 4 r MOTION: PRANTE moved to create this btrdg@t fund. r McKENZIE: Second. VOTE: UNANIMOUS APPROVAL. MOTION: YOUNG moved that the Budget Committee approve the Proposed Budget as revised and send it on to the Board of Commissioners to the 2-1/2% cost of a long term disability MOTION: TUTTLE moved that when they prepare the approved budget document that they include a 2-112% gross salary increase and long term disability policy as part of the benefit package. YOUNG: Second. It was noted that this would come from the contingency budget and would deplete it by approximately $76,000. VOTE: UNANIMOUS APPROVAL. for adoption. PRANTE: Second. VOTE: UNANIMOUS APPROVAL. There was some further discussion in regard living increase as well as the addition of benefit. The committee members commended Commissioner Tuttle on the job he had done as the Budget Officer in preparing this budget. Being no further business, the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS ALBERT A. YOUNG HAIR LO S RISTOW PRANTE, L URE CE A. TUTTLE /ss COMMISSIONER COMMISSIONER MARCH 22, 1983 BUDGET COMMITTEE: PAGE 5