45-478-Minutes for Meeting February 09,1983 Recorded 2/16/1983L D VOL 45 °ArE 478
DESCHUTES COUNTY BOARD OF COMMISSIOftXjr iQ83
FEBRUARY 9, 1983 MINUTES - REGULAR
MARY SUE PENUOLLOW,, CO. CLERK
Chairman Young called the meeting to order at 10:02 A.M. Commissioner
Prante and Commissioner Tuttle were also present.
Amendments to Chairman Young read aloud the amendments as listed,
the Agenda there were no changes.
Public Hearing
Chairman Young opened the public hearing, noting that
/Proposed Use
the County expects to receive $152,871 in revenue
of Revenue
sharing fund this year, which is considerably less than
Sharing Funds
last year.
(action item)
Jim Curtis, 63735 Johnson Road, Bend, stated that he
represented a taxpayer and the State Economic Develop-
ment Division. He suggested that $50,000 of these funds
be placed in a County Development Revolving Loan fund to
be used as a local match for federal Community Develop-
ment loans.
Andy Smith, President of Special Road District #1, sug-
gested that a portion of the funds be used to assist
special road districts, who operate under very tight
financial constraints.
David Williamson, Bend, stated that he recently received
a notice of foreclosure for back taxes. He suggested
implementing a. work program through the use of these
funds whereby individuals could work off their tax debt.
Hearing no further comments, Chairman Young closed the
hearing.
Public Hearing
Rick Isham, County Counsel, stated that the purpose of
/Williams Loop
today's hearing was to approve the assessment. The
LID
Engineer's estimated assessment had been $4,100 per lot
and the actual assessment after receiving bids was
$3,107.66. Dave H~oerning, County Engineer, stated that
the purpose of the LID was to pave the roads bringing
them to County standards.
Chairman Young opened the public hearing. Hearing no
comments, he closed the hearing.
MOTION: TUTTLE moved that they approve the assessment
for Williams Loop LID.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
FEBRUARY 9, 1983 MINUTES: PAGE 1
Public Hearing Mr. Isham explained
/Brightenwood pleted on this LID
LID per lot. Today is
assessment.
von 45 DAf_ 479
that the improvement has been com-
and the assessment necessary is $4300
the final hearing to approve the
Chairman Young opened the public hearing. Hearing no
comments he closed the hearing.
MOTION: PRANTE moved to approve the assessment.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Continuation MOTION: PRANTE moved to extend this for two weeks.
of Hearing on TUTTLE: Second.
1st St., A St. VOTE: UNANIMOUS APPROVAL.
and E St .
(action item)
Acceptance of Neil Hudson, Director of Public Works, stated the bids
Bid for Eques- for this project were opened yesterday. Out of eight
trian Meadows bids the low bid, submitted by Bend Aggregate and
LID Paving, was $84,152.50.
MOTION: PRANTE moved to award the bid to Bend Aggregate
and Paving in the amount of $84,152.50.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- Commissioner Tuttle explained that Bill Lyche has re-
garding Ap- signed from the Budget Committee because he will fre-
pointment to quently be out of town on business and unable to part-
Budget Commit- icipate. Commissioner Tuttle recommended appointment
tee of Mr. John "Jack" Tate of Tumalo.
(action item) MOTION: TUTTLE moved to appoint Jack Tate to the
Budget Committee.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Reappointment Before the Board was a memo from Jordan Maley recom-
to Historic commending that Marilyn Russell, Marjorie Smith and
Landmarks Com- Laura Wonser.
mission MOTION: TUTTLE moved to appoint Marilyn Russell, Mar-
(action item) jorie Smith and Laura Wonser to the Historic
Landmarks Commission.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Contract for Neil Hudson explained that this contract does not
Purchase of include the purchase of the second language programing
Road Depart- or the maintenance agreement. These will be brought
ment Computer before the Board for approval at a later time. The
County has also be asked to remit a 50% deposit
($26,000) before the computer can be delivered. Mr.
Hudson has checked out the reliability of the firm
FEBRUARY 9, 1983 MINUTES: PAGE 2
VOL 45 ?Arr 480
before doing so and is satisfied that this would not be
a problem.
MOTION: TUTTLE moved to sign the contract for the
purchase of the Road Department computer
authorizing payment of deposit.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Contract Mod- MOTION: TUTTLE moved to approve the contract modifi-
ification for cation agreement for Mental Health Division.
Mental Health PRANTE: Second.
Division VOTE: UNANIMOUS APPROVAL.
Acceptance of Mr. Hoerning explained that this LID is in conjunction
Deed of Public with a zone change north of Bend within which the roads
Road for Mc- are being improved. This deed makes the roadway public,
Gill LID as required for LID purposes.
MOTION: PRANTE moved to accept the deed.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Tad Villa Con- MOTION: TUTTLE moved to sign the plat for Tad Villa
dominium Plat condos, City of Bend.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Diamond Intl. Commissioner Tuttle explained that Diamond International
Letter of Ac- had suspended dumping their wood products refuse at the
ceptance County demolition dump until a fee settlement with the
County could be reached. At this time their storage
area is nearing capacity so it is necessary to take
refuse to the demo dump. This letter sets a mutually
agreed on temporary fee structure to be implemented
until July 1, 1983. After that time a permanent fee
will be established, making use of the R.A. Wright study
on the landfills.
MOTION: TUTTLE moved to acknowledge Diamond Interna-
tional's acceptance of the official interim
agreement.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
OLCC Permit This is for the Forester's Tavern in LaPine, formerly
J.C. Little Club.
MOTION: PRANTE so moved to approve.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Industrial Jim Curtis, Economic Development Division, stated that
Development Bend Research is applying for these bonds to expand
Revenue Bond their current operation which will provide employment
Resolution for an additional ten people.
FEBRUARY 9, 1983 MINUTES: PAGE 3
VOL 5 Pn E ,
MOTION: PRANTE moved to support resolution 83-007.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Financial Ag- MOTION: PRANTE moved to accept the agreement.
reement with
TUTTLE: Second.
the Trammels
VOTE: UNANIMOUS APPROVAL.
At this time
Chairman Young recessed the meeting until 1:30 P.M. when
the Board would reconvene to discuss the Post Office project.
1:49 P.M.
Chairman Young reconvened the meeting with all Board
members present. Also present were Marshall Ricker,
Architect, and Larry McGinnis, Mechanical Consultant on
this project. Mr. Ricker handed out the current
estimated budget (copy attached) which they went over.
He outlined the reasons for the increased estimated cost
and there was much discussion in regard to how to trim
the costs to stay within the $306,000 construction
budget. It was the concensus of the Board to delay
improvement of the lower level of the Building. This
will require that departments to be housed in that
portion of the building will remain where there are,
with the exception of Home Health, which will be housed
in the portion of the first level that was to be
occupied by the Veteran's department. The Veteran's
department will remain in the Justice Building until the
lower level remodelling is completed. Mr. Ricker agreed
to adjust the cost estimate to exclude the lower level
improvements to determine whether this would be
sufficient savings to stay within budget and report back
to the Board.
Being no further business, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
tALBE A. YOUNGHAI RM
r~
ISTOW PRANTE, COMMISSIONER
E A. TUTTLE, COMMISSIONER
/ss
FEBRUARY 9, 1983 MINUTES: PAGE 4
45 FACE 482
O
POST OFFICE BUDGET/COST ESTIMATE
The following represents the amount of funds allocated for
the entire Post,Office Project. Some of the fund's have
already been distributed.
ITEM
Purchase of Building
and Site
Architectural Related
Expenses
Reimbursable/Printing,
Layout, etc.
Total Construction and
Remodel Expense
Misc.Costs/Window
Coverings, Room
Dividers, Moving-in
Expenses, etc.
TOTAL ALLOWABLE EXPENSE
AMOUNT
206,325.00 (Paid)
33,310.00 (Partial.Paid)
5,000.00
306,000.00 (Maximum amount
available, does
include contin-
gency and possible
change orders)
19,690.00 (Maximum Amount
Available)
570,325.00
` TABLE 4 VOL 45 ?AGE 483
_ UPDATED PRELIMINARY
PROJECT COST ESTIMATE
POST OFFICE FACILITY RENOVATION
DESCHUTES COUNTY
2-9-83
ESTIMATED ESTIMA T EO-
DOLLAR COST COST
ARCII I T .'-'C flJlZ;11
Oot~~•/".~i~i~lo.~aYl~atherstrippifig
$ 2,000
$ 2,000
Parapet. Coping) Repair
1,000
1,000
Roar Entr•anca Modification
1,5000
1 , ()0
Subtotal
$ 4,500
$ 4,500
STIZUC runt,
Ninvator Cons truction(l~
$15,000
$151000
Stair Construction
81000
6,000
Subtotal
$23,000
$21 ,000
PLW13ING
r,v~oolll i111111)ing
$ 9,000
$ 91000
Pr 9i'aftl Retltl i r'emeilt Pl Umbi ng
10,000
10 , 000
9
000
Sprinkler Sysi;om(2)
91000
1
,
Sub total
$28,000
$28,000
tIEATING/VENTILATION
500
$12
Wng System Modificadon
$12,500
,
41
000
Int.2r•ior Space Ventilation
41,000
,
10 ,000
Asbzm tvs Reuiova
10,000
5,0001
3asem*nt Piping Relocation
51000
Subtotal
$68,500
$68,500
ELEC
Rj_ TRICAL
t xistim, Systumi Modification anal
$ 8,000
$12,000
Calmd ty ljograd
1
Stlpplew-intal Floc ./Tel;,. Oistribution
4,000
OOc'
2
00('
Eu1:?rq vy Liyiti;iil9
2,000
,
,
-Subtotal
$14,000
$18,00()
~f. t;TRICAL CAPACITY UPGRADE
I.bI'll .2r Levo1 $ 8,3 15)
0
first Level 10,375
socontl Level 4,000
Sti bto ta1
$22,725
-62-
VOL 45
rAcc 484
Table,,4 (Continued)
'
2-9-83
ESTIMATED
ESTIMATED
DOLLAR COST
COST
BASEMENT LEVEL INTERIOR DEVELOPMENT
Demolition/Std. Wall 70 L.F. @ 5.00)
$ 350
Demolition/Conc. Wall (10 L.F. @ $20.00)
200
$ 5,280
Doors and Frames (13 @ $500.00)
(20 @
$400)
6,500
8,000
Partitioning/Std. (190 L.F. @ $30.00)
(312
L.F. @
$30.00)
5,400
9,360
Ceiling Treatment (3000 S.F. @ $1.50)
(3621
S.F. @
$1.50)
4,500
5,431
Floor Treatment (3000 S.F. @ $2.00)
(3621
S.F. @
$1.25)
6,000
4,526
Lighting (3400 S.F. @ $1.75)
(3400
S.F. @
$1.75
5,950
5,950
Subtotal
$28,900
$38,547
FIRST LEVEL INTERIOR DEVELOPMENT
Demolition/Std. Wall 150 L.F. @ $5.00)
$ 750
240
$ 6
Demolition/Conc. Wall (50 L.F. @ $15.00)
Doors and Frames (18 @ $500.00)
(39 @
$400)
750
9,000
,
15,600
Partitioning/Std. (225 L.F. @ $30.00) -
- (330
(408
L.F. @
F
@
L
$30.00)
$32
00)
6,750
91900
13
056
Partitioning/High (275 L.F. @ $40.00)(3)
Ceiling Treatment (4700 S.F. @ $1.50)
(5016
.
.
S.F. @
.
$1.50)
10,600
7,050
,
7,524
Floor Treatment (4700 S.F. @ $2.00)
(5718
(4500
S.F. @
F
@
S
$1.25)
$1
75)
9,400
7,147
7,875
Lighting (
4500 S.F. @ $1.75)
.
.
.
7,875
F
Counter ire Door
(1 @
$1800)
1,800
Subtotal
$52,175
$69,142
SECOND LEVEL INTERIOR DEVELOPMENT
$ 875
$ 4,480
Demolition/Std. Wall 190 L.F. @ $5.00)
Doors and Frames (10 @ $500.00)
(20 @
$40 0)
51000
$ 8,000
Partitioning/Std. (170 L.F. @ $30.00)
(254
(720
L.F. @
F
@
S
$30.00)
$ 1
50)
5,100
7,620
1
080
Ceiling Treatment (2200 S.F. @ $1.50)
Floor Treatment (2600 S.F. @ $2.00)
(3192
.
.
S.F. @
.
$1.25)
3,300
5,200
,
3,990
t htin 0200 S F. @ $1.75)
~
~
o
(2200
S.F. @
$1.75)
3,850
3,850
1
800
nte
Fi re D
or
o
(1 @
$1800)
,
Subtotal
$23,325
30,820
BUILDING-WIDE INTERIOR DEVELOPMENT
$ 3
500
Public Lobby/Restrooms
$ 3,500
,
Subtotal
$ 3,500
$ 3 , 500
SPECIALTIES
Elevator Equipment
$45,000
$70,000
17
000
Casework
17,000
,
500
3
Signage/Graphics
3,500
,
Subtotal
$65,500
$90,500
Cum. Subtotal
$311,400
$395,234
-63-
Table 4 (Continued)
VOL. 45 om,F 485
2-9-83
ESTMATED ESTIMATED
DOLLAR COST COST
FEES AND CONTINGENCY
Project Contingency (@ 10% of Cum. Subtotal)
Professional Fees (@ 15% of Cum. Subtotal)
Subtotal
TOTAL ESTIMATE
$31,140 $ 39,523
46,710 33,310
$77,850 72,833
$389,250 $468,067
(1)Represents shaft construction, floor structure modification and foundations
work. Elevator cab and mechanical systems accounted for under Specialities.
(2 )Application to Basement Level only.
(3) Represents interior partitioning extending to underside of high-bay ceiling
on the First Level.
F/
h !t
n
f
-64-
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