45-593-Minutes for Meeting February 16,1983 Recorded 3/7/1983V* Wr
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DESCHUTES COUNTY BOARD OF COMMISSIONERS MAR 7" 1983
FEBRUARY 16, 1983 - COURTDAY MEETING
MARY SUE PENUOLLOW, CO. CLERK
Chairman Young
called the meeting to order at 10:00 A.M. Commissioner
Tuttle and Commissioner Prante was also present.
Amendments to
Chairman Young read aloud the amendments. There were
the Agenda
no changes or additions.
Discussion re-
Mike Maier, Director of Administrative Services, stated
garding Insur-
that this is the time of year that they must determine
ance Agent of
whether or not to retain the same insurance agent. He
Record
had submitted to the Board a memo requesting that they
decide whether or not to solicit proposals from insur-
ance agents who are interested in becoming the County
Insurance Agent of Record. Mr. Maier had prepared an
expanded job description of the agent of record and sug-
gested that the Board also consider paying a flat fee
rather than commission.
MOTION: TUTTLE moved to develop a proposal package to
select an Agent of Record or consider proposals
for an Agent of Record.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- MOTION: TUTTLE moved to respond to the A-95 Review on
garding Water- Mirror Pond Dredging proposal as having no
way Project comments.
Permit Review PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- Neil Hudson, Director of Public Works, recommended to
garding Expan- the Board that the hours at Knott Pit, Demolition Dump
sion of Land- and Fryrear landfill be expanded because of increased
fill hours revenues. The recommendation is to open Knott Pit seven
days per week, open the demo dump,on Mondays and Fryrear
Friday, Saturday, Sunday and Monday from 9:00 a.m. to
4:00 p.m. The Solid Waste Advisory Committee has
approved this recommendation.
MOTION: PRANTE moved to accept the recommendation to
expand the landfill hours.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Mr. Hudson stated that this could be implemented by next
week.
Discussion re- Commissioner Tuttle had sent the Board a memo outlining
garding Limit- policy changes and an amendment to the personnel rules.
ed part-time His recommendation in regard to part-time employees is
employees and that any person performing work on a part-time basis for
Employees on the county be paid in the same manner as is any county
special grants employee with the payroll deductions. The exception to
(action item) this is for part-time election help. He recommended
FEBRUARY 16, 1983 MINUTES: PAGE 1
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Yu, 45 ?n'E 51 .4
that they continue to pay them on warrants.
MOTION: TUTTLE moved to re-affirm the policy of not
paying employees on a warrant basis and that
temporary part-time should be included on the
payroll.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
In regard to persons employed temporarily through grant
funds, Commissioner Tuttle recommended that they not
receive county insurance benefits if they are to be
employed for a period of one year or less. This is also
the recommendation of the Personnel Department.
MOTION: PRANTE moved to accept the proposal submitted
by Larry Tuttle regarding temporary grant
employees.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- Commissioner Tuttle stated that in reviewing the Elec-
garding Spec- tions Department budget he noted that a policy is needed
ial District in regard to fees for special district formations, due
Formations to the cost of the related special elections. His
suggestion is that a fee be established, with the
minimum amount to be $250 and the maximum amount to be
$3,000 or $.25 for each registered voter in the
district. The Board concurred with the recommendation.
Commissioner Tuttle stated that he would have prepared a
resolution for their approval at a later time.
Order in Re- This order certifies the assessments and provides for
gard to Will- notices (Order 83-050).
iams Loop LID MOTION: TUTTLE moved to approve.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Order in Re- This order also certified assessments and provided for
garding Brigh- notification (Order 83-052).
tenwood LID MOTION: PRANTE moved to adopt the order.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- The Board had received a request that certain County
garding Utili- roads be used for the course of a long distance foot-
zation of race, the 5th Annual Three Sisters Classic.
County Roads MOTION: TUTTLE moved to approve, contingent upon
for Footrace execution of an indemnity agreement
holding the county harmless from all liability.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- Barney Cosgrove and Wayne McCowsky were present for this
garding Comm- item. It was noted that the State will implement this
unity Correc- program at no cost to the County. At this time the
tions Plan Board is being asked to approve the Plan.
FEBRUARY 16, 1983 MINUTES: PAGE 2
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(action item) MOTION: PRANTE moved to sign the letter to Mr. Watson
to approve the program as presented.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Order 83-055 MOTION: TUTTLE moved to approve order 83-055.
Transferring PRANTE: Second.
Appropriations VOTE: UNANIMOUS APPROVAL.
Resolution 83- MOTION: PRANTE moved to adopt Resolution 83-008.
008 Appropr- TUTTLE: Second.
iating Funds VOTE: UNANIMOUS APPROVAL.
within the
Marine Fund
Being no further business, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
a4_~'-alr
ALBERTA. YOUNG, AIRMA
~ BRISTOW PRANTE, COMMISSIONER.
URENCE TTL-E, 'COMMISSIONER
/ss
FEBRUARY 16, 1983 MINUTES: PAGE 3