45-598-Minutes for Meeting March 01,1983 Recorded 3/7/19831~ F I C 9 D VOL 45 %E513
DESCHUTES COUNTY BUDGET COMMITTEE MAR 7 - 1983
MARCH 1, 1983 MEETING
MARY SUE PENHOLLOW, CO. CLERK
Commission Chairman Abe Young called to order the first Budget Com-
mittee meeting of 1983 at,1:35 P.M. Budget Committee members present
were Commissioner Lois Prante, Commissioner Larry Tuttle (Budget
Officer), Commissioner Abe Young, Eileen Donaldson, Jack Tate and Ron
MacKenzie.
Election of Budget Committee Chairman
Commissioner Prante nominated Ron MacKenzie; Eileen Donaldson se-
conded.
MOTION: PRANTE moved that the nominations be closed.
TATE: Second.
VOTE: UNANIMOUS APPROVAL.
Budget Message
Chairman Young read aloud the 1983/84 Budget Message (copy attached).
Other Business
Commissioner Tuttle recommended that the Budget hearings begin on
Tuesday, March 8 at 2:30 to 5:00 P.M. He stated that he would
prepare the schedule this week. He then outlined the budget program
for this year as outlined in the February 24 memo which is attached.
It is the Budget Officer°s recommendation that the County seek a
two-year mixed serial levy combined with the Sheriff°s levy on the
May 17 ballot. The Library will request a three-year special levy.
Being no further business at this time, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Al ert A. Young, irma
n
n
L rurece tow Prante, Commissioner
L A. Tut t Commissioner
/ss
BUDGET COMMITTEE MINUTES: Page 1
Albert A. Young
VOL 45 Face 599
BOARD OF COMMISSIONERS
BEND, OREGON 97701
(503) 388-6570
Lois Bristow Prante Laurence A. Tuttle
1983 - 1984 BUDGET MESSAGE
F
The 1983/84 proposed. Deschutes County Budget is comprised of over
50 funds and 25 operating departments. The total amount requested
by department officials (including inter-fund transfers) is
$19,653,013.00. This amount represents an overall total reduction
over the 82/83 adopted budget of 3.7%.
The Budget Officer has presented a total county budget of $19,049,299.00
(including inter-fund transfers). This amount represents an overall
reduction over 82/83 adopted budget of 7%.
All departments were requested to submit budgets which would attempt
to maintain the current staffing level, knowing that because of
constantly increasing workloads, the majority of departments could
easily justify staff increases. This County has in the past and
will continue to operate as economically as possible, in an attempt
to provide basic services to the people while complying with man-
dated state requirements.
Thanks must go to all departments who have prepared their budget
requests with an eye toward the state of the economy.
It is now the task of the Budget Board to carefully consider the
requested budgets of each and every department and to eventually
approve a total budget which maintains the integrity of basic
County services.
y'
Albert A. Young, Ch man
AAY:jr
f VOL 45 PAGE 600
BOARD OF COMMISSIONERS
OQ BEND, OREGON 97701
(503) 388-6570
Albert A. Young Lois Bristow Prante Laurence A. Tuttle
FEBRUARY 24, 1983
MEMO TO: BUDGET COMMITTEE
FROM: LARRY TUTTLE`
The 1983/84 budget has been compiled using department proposals,
prior year's performance and various levy options as the yardstick.
Legislative impacts are not likely to be known until the deadlines
for the May 17th election have passed. The budget and levy proposals
assume that the County will operate under current law.
General Fund Budget
The 1982/83 General Fund Budget included a gross "A" levy of $926,611
with a net tax collection of $787,619.
The 1983/84 "A" levy maximum is $772,908 with a net collectible resource
of $656,971.
The Budget Officer's proposed budget for the General Fund is projected
on the "A" levy icollectible limit.
This budget target was chosen because it is a known base from which
the Budget Committee may begin deliberations.
Impact of Budget Officer/"A" Levy Limitation on General Fund Budget
The proposed budget based upon the "A" levy criterion will have the
following impacts:
1. Positions: 8.5 FTE positions proposed, 2.7 approved. Reduction
of 8.0 existing positions.
2. Capital Outlay: No capital outlay is budgeted. Capital outlay
is restricted to revenue sharing funds under two alternatives:
a) Revenue Sharing known to be available ($177,950);
b) Revenue Sharing if continued at current levels ($330,900).
These alternatives are listed in Schedule A.
The possibility of leasing automobiles is being explored as an
alternative to purchasing.
3. Expenses - Materials and Supplies: Every attempt has been made to
reduce materials and supplies to a "bare bones" level. Mass pur-
chasing alternatives are being explored to improve net cost to
the County.
MEMO: BUDGET COMMITTEE
p a g e 2 5 FAcf 601
The proposed budget assigns postage, telephone and photocopy
expenses to individual departments. This has been done to more
closely monitor attributable costs. These expenses were paid
from Revenue Sharing in 1982/83.
4. Contingency: A $250,000 contingency is projected. This includes
the amount to be used for employee wage and salary increases.
Revenues and Resources
The following assumptions have been made regarding revenues and
resources:
1) Payment-in-Lieu of Taxes - Projected at current levels
Congress has not made a final determination on continuing
this payment.
2) Liquor and Cigarette Taxes - Minimal increases projected.
3) Starting Cash - Estimated $40,000 carry-over. This is con-
sidered to be a conservative estimate. The amount will
be adjusted as actual expenditure and revenue levels are known.
4) Prior Year Taxes - $180,000
5) Department Revenues - $1,419,610
Employee Benefits
The following employee benefit changes are proposed:
1) Wage and Salary - 22% gross salary increase.
2) Merit Allowance - 12% of department gross salary. This is
a change from 22% for 1982/83 and will require the careful
monitoring of department heads.
3) Medical and Dental - Budget at $200 per person per month.
This is an anticipated increase from $154 in 1982/83.
4) Long-Term Disability Insurance - A new employee benefit pro-
posed for 1983/84. Estimated cost is $9.00 per eligible
employee per month, based on an eligible group of 199.
Departmental Chances
Department categories have been combined in two cases:
1) Community Development - Combines building, planning, environ-
mental.health and BPS budgets.
2) Treasurer and Tax - Combines two separately budgeted depart-
ments.
MEMO: BUDGET COMMITTEE
Budget Officer Recommendations Regarding Lev
voL 45 FACE 602
Page 3
The Budget Office recommends that the County seek a two-year mixed
serial levy combined with the Sheriff's levy. See Schedule B.
The mixed serial levy portion representing General Fund (exclusive of
Sheriff) proposed is $900,000. The net collectible taxes
based on this amount would be $765,000, compared to $787,619 for 1982/83.
The Sheriff's portion recommended is $2,385,000 with a net collectible
of $2,027,473.
If approved by the Budget Committee, the amount of funds available for
distribution to departments above the "A" levy limitation in the proposed
budget will be ',$108,029. ($765,000 serial levy collectible less
$656,971 "A" levy limit collectible).
Budget Committee Deliberations
The Budget Committee will need to consider the following:
1) Levy: If a mixed serial levy is recommended and approved, the
priority for distribution of funds is above "A" levy budget
projections.
2) Increases in Revenues and Resources:; Prioritization of increased
starting cash or revenues.
3) Revenue Sharing: Prioritization of revenue sharing expenditures
above known level.
4) Evaluation of Employee Benefit and Wage and Salary Increases
5) Evaluation of Other County Contributions
6) Evaluation of Departmental Budgets
Attachments
General Fund Expenditure Summary
General Fund Revenue Summary
Schedule A
Scuedlue B
LAT:jr
VOL 45 FACE 633
GENERAL FUND EXPENDITURE SUMMARY 83/84
DEPARTMENTAL
BUDGET OFFICER'S
DEPARTMENT
PROPOSAL
RECOMMENDATION
ASSESSOR'S OFFICE
697,109.00
606,458.00
COUNTY CLERK
143,757.00
122,988.00
ELECTIONS
128,985.00
107,252.00
BOARD OF COMMISSIONERS
164,645.00
164,645.00
DATA PROCESSING
152,599.00
141,599.00
BUILDING MAINTENANCE
391,836.00
275,746.00
DISTRICT ATTORNEY
311,927.00
284,427.00
JUVENILE DEPARTMENT
432,116.00
320,710.00
TREASURER/TAX
238,822.00
227,913.00
GH NURSING
326,863.00
313,816.00
HOME HEALTH
237,532.00
236,270.00
MENTAL HEALTH SERVICES
200,000.00
170,769.00
VETERAN'S SERVICE
18,588.00
12,758.00
WATERMASTER
57,085.00
57,085.00
COUNTY COUNSEL
81,029.00
81,029.00
SURVEYOR
8,810.00
8,810.00
HEARINGS OFFICER
38,311.00
34,801.00
ADMIN/PERSONNEL
100,022.00
96.185.00
COMMUNITY DEVELOPMENT
808,892.00
695,817.00
OTHER COUNTY
571,290.00
510,880.00
TOTAL
5,110,218.00
4,469,958.00
VOL 45 °AG:.64
GENERAL FUND REVENUE SUMMARY
BUDGET OFFICER'S
SOURCE RECOMMENDATION
GENERAL COUNTY/NON-
DEPARTMENTAL REVENUES 528,400.00
TRANSFERS FROM OTHER
FUNDS 709,977.00
PRIOR YEAR TAXES (NET) 180,000.00
TAX BASE (NET) 975,000.00
"A" BALLOT.(NET) 656,971.00
DEPARTMENTAL REVENUES 1,419,610.00
TOTAL 4,469,958.00
SCHEDULE A
d
` VOL
45 FACE 605
REVENUE SHARING SUMMARY
ITEM
KNOWN
IF CONTINUED
Microdata Maintenance
46,000.00
46,000.00
Typewriter Maintenance
81000.00
8,000.00
Mental Health Match
21,450.00
21,450.00
Museum Cont.
5,000.00
5,000.00
Family Planning Match
4,000.00
4,000.00
Rent/Lease Expense
151000.00
15,000.00
MATERIAL/SERVICES
99,450.00
99,450.00
Office Equipment
0
5,300.00
Veh. Assessor's Office
(1)
7,500.00
(3)
22,500.00
Veh. Pool Cars
(2)
15,000.00
(3)
22,500.00
Veh. Juvenile Dept.
(1)
7,500.00
(3)
22,500.00
Veh. CDD
(1)
7,500.00
(3)
27,000.00
Veh. Health Services
0
(2)
15,000.00
Film Reader (Clerk)
7,000.00
7,000.00
Plat Cabinet (Clerk)
3,000.00
3,000.00
Printer
11,000.00
11,000.00
Copy Machine (DA)
6,000.00
6,000.00
Copy Machine (Juv)
4,000.00
4,000.00
Word Processor (DA)
10,000.00
10,000.00
Carpets/JB
0
15,650.00
Jail Yard Roof
0
25,000.00
Building Remodeling
35,000.00
CAPITAL OUTLAY
78,500.00
231,450.00
TOTAL
177,950.00
330,900.00
VOL 45 ?AGE 6%
LEVY OPTIONS:
1. AS PROPOSED IN THE BUDGET
GENERAL FUND
SHERIFF
LIBRARY
TOTAL
LEVY AMOUNT
772,908.00
2,385,250.00
777,454.00
3,935,612.00
2. TWO YEAR SERIAL LEVY FOR SHERIFF AND GENERAL FUND:
LEVY AMOUNT NET COLLECTIBLE
YEAR I GENERAL FUND/
SHERIFF
YEAR II GENERAL FUND/
SHERIFF
SCHEDULE B
NET COLLECTIBLE
656,971.00
2,027,473.00
660,555.00
3,344,990.00
3,285,250.00 2,792,463.00
73% (2,027,473.00) Sheriff
27% ( 764,990.00) Gen.Fund
3,580,922.00 3,043,784.00
73% (2,221,962.00) Sheriff
27% ( 821,822.00) Gen.Fund