43-938-Minutes for Meeting August 25,1982 Recorded 9/7/1982v.~ F D
DESCHUTES COUNTY BOARD OF COMMISSIONERS SEP 71982
AUGUST 25, 1982 - RECONVENE REGULAR MEETING ROSEMARY
DESCHUTES PATTERSON
Chairman Shepard called the meeting to order at 1:30 p.m. omm~issR r
Paulson and Commissioner Young were also present.
Discussion re- Mike Maier, Administrative Services, was present to dis-
garding Post cuss this. He stated that this meeting was to serve as
Office Bldg. an update on the Post Office building project. At this
time he introduced Ron Taylor of Omni Space Planning
Consultants.
Mr. Taylor stated that they had completed the facility
study on the post office about 30 days ago, after which
time they were instructed to come up with a detailed
plan for this and alternative.concepts for the facility.
He stated that the purpose of the meeting today was to
review the program results and the alternative
development concepts and determine which will serve as
the final plan for development. He had given the Board
a document outlining the program and it gave the three
basic phases of operation, as well as occupancy and
expansion requirements. He then went through the
occupancy and expansion requirements in detail, after
having met with the department heads of departments to
be housed in the facility to determine their needs. He
showed the Board diagrams of the proposed space layout
and schematic design of the two alternatives. He stated
that alternative "A" represents minimum development
impact and lower cost and that alternative "B" was more
costly but that cost difference was only about $15,000.
He then discussed each of these alternatives in detail,
indicating each departments location and space needs.
He stated that the result of the morning's meeting with
the various department heads ended in the recommendation
that alternative "A" be chosen. At this time they are
requesting direction from the Board as to which
alternative should be chosen so that they may proceed
with the project. After that they will develop a formal
document and a budget to submit to the Board so that it
can in turn be submitted to the architect.
MOTION: PAULSON moved that the Board endorse interior
development concept "A" with the exceptions
noted in discussion, namely the area for the
Army and the storage area for Home Health and
the conference room.
YOUNG: Second.
There was some discussion on the content of the motion.
Chairman Shepard felt that it was too restrictive. It
was noted that it is the Board's intent that this remain
flexible as it is being developed. There was some
further discussion in regard to the project budget,
noting that they will remain within 15-25% of the high
AUGUST 25, 1982 MINUTES: PAGE 1
VW 4
end, but because of the additional office space the low
end will be 25-30% above the low range proposed to the
Board. Jane Kirkpatrick, Family Counselling, clarified
the fact that the architect may make adaptations of this
plan after receiving Board review and approval.
Marshall Ricker, the architect for this project, dis-
cussed the heating and air conditioning system alter-
natives. He said that they are looking at providing
mechanical duct work in a base bid for air conditioning
the first and second floor and later the basement. This
will make it necessary to lower the ceiling in the first
level. He stated that they would develop this so that
when bids came in they could decide at that time whether
or not to put in the HVAC system, since this system is a
very costly system. He stated that if they get a good
bid they may want to take the current boiler completely
out.
VOTE: SHEPARD: AYE.
PAULSON: AYE.
YOUNG: AYE.
Being no further business, Chairman Shepard adjourned the meeting.
DESCHUTES COUNTY BOARD F COMMISSIONERS
CLAY HEPA , C ZRMAN
C~
ROBERT C. PAULSON, JR., C MMISS
ALBE DUNG, MISS
/ss
AUGUST 25, 1982 MINUTES: PAGE 2