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44-214-Minutes for Meeting October 05,1982 Recorded 10/15/1982DESCHUTES COUNTY BOARD OF COMMISSIONERS V'01 L 44 ~AtE214" OCTOBER 5, 1982 - COURTDAY MEETING 0o1' ROS fm Chairman Shepard called the meeting to order at 10:00 A %4CH*ijMiik~er Paulson was also present, Commissioner Young was absent. Cp~NTY ON C Amendments to There were six amendments to the agenda listed on the the Agenda attached sheet. That sheet is on file with that day's agenda. The Chair accepted the amendments to the agenda. Acceptance of MOTION: PAULSON moved to accept the resignation of Juvenile Ser- Myer Avedovech. vices Commis- SHEPARD: Second. sion Chairman Commissioners Shepard and Paulson expressed their appre- And Appoint- 1ciation for Mr. Avedovech's service in this capacity, mont of new saying that he had been very valuable in this service. Chairperson VOTE: SHEPARD: AYE. PAULSON: AYE. Mr. Avedovech stated that he would personally like to recommend Judy Stiegler for the position of JSC Chairman. He stated that he has discussed this with her previously. The Commission had submitted no other recommendation. MOTION: PAULSON moved to appoint Judy Stiegler as Chairperson of the Juvenile Services Commission. SHEPARD: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. Ms. Stiegler was present and accepted the appointment. The Board extended its thanks for her participation. Discussion re- Neil Hudson, Director of Public Works, and Dave Hoerning, garding LaPine County Engineer-Surveyor, were present to discuss this. State Park Mr. Hoerning explained that he had met with a group of Road concerned residents of that area and representatives of the State in regard to maintenance of the LaPine State Park Road and other roads that serve the subdivivisions in that area. They are proposing that an LID be formed to bring the road up to County standards so that the County could maintain the road. He indicated on the map which roads they are proposing to include in the LID. Mr. Hoerning stated that the State had agreed to provide an unspecified amount of money as a portion of the cost of improving the State Park Road. They have riotiyet determined what the boundaries of the LID would be. Shirley Yoho of LaPine the State Park Road is visions because of the uses it. It is their there is a 3-2/10 mile important to them. was present and testified that very important to these subdi- school bus and mail traffic that rain access road. She stated that segment of the road that is very Mr. Hoerning stated that it would take approximately $400,000 to $500,000 to bring the State Park road up to County standards so that it could be maintained by Deschutes County. He reiterated that the State had agreed to fund a portion of this. Page 1 of 5 r Deschutes County Board of Commissioners October 5, 1982 - Courtday Meeting VOL 4 tACE Chairman Shepard stated that because of the possibility of Ballot Measure 3's passage, the County would not be able to form an LID at this time, as they would not be able to bond it's financing. Commissioner Paulson sug- gested that the Road department outline the boundaries of the proposed LID and bring a recommendation back before the Board before the election. John Janson, LaPine, came forward to testify. He stated that he did not think it was legal to form an LID on a State road. Mr. Isham stated that prior to forming the LID the road would have to be made a public right of way. After the road is improved to county standards then it could be established as a county road. Mr. Janson then stated that he would like to go on record as being opposed to the formation of an LID. Jim Berryhill suggested that before the County considers forming an LID they contact all of the affected property owners and make them aware of this possibility of the LID's formation. He stated that in his opinion most of the people do not want this LID, and that he is against the LID. Holly Edwards said that it was his understanding that the county's position was that they would not maintain the road even if it were brought up to standards. Chair- man Shepard responded that the county maintains all county roads. Jim Miller stated that there would be a lot of opposition to this LID by the affected residents. Mr. Rohrbach came forward and stated that since at this time no one knew how much their assessment would cost they should go ahead and at least find that out. He stated that if it were low enough perhaps people would be willing to participate. Nellie Jansen stated that she did not know how they could make assessments on the improvement on the State Park Road because there was no personal property that abutted it. Joe Darcy stated that he would like to have the project abandoned and suggested that if it were brought up again that all affected property owners be notified. Jim Berryhill stated that he was opposed to a fifteen day remonstrance period, stating that it was not a suf- ficient amount of time within which to remonstrate. Page 2 of 5 Deschutes County Board of Commissioners October 5, 1982 - Courtday Meeting vot 44 FtcE Tom Throop, State Representative, stated that he has been quite involved with this problem and that he felt that the LID should be done only as a last resort. He said that because the State Park road was a great dis- tance from the property-owners, they would have a hard time assessing them for the improvement. He stated that the County had a continuing responsibility to improve the road because it was the County's former subdivision law that allowed this development to occur without proper access and it was also partially the State's responsi- bility since it is their road. He noted that the State had indicated a willingness to participate in the road's improvement and felt that the County should also be willing to contribute, and between the State and County the road improvement should be made. It was suggested that Tom Throop, Chairman Shepard and_ a representative of the State meet at _a later date to - discuss discuss this matter further. Development Commissioner Paulson explained that this would be a report Services Man- on how the Building, Planning and Sanitation departments agement Team have progressed in their recent reorganization. He stated Report to the that John Andersen, Planning Director, would give the Board report. He noted that Bob Nosler and Bob McWilliams had also participated in this project in an advisory capapcity. Mr. Nosler was present for the meeting, and Mr. McWilliams had sent the Board a letter, as he was not able to attend today's meeting. Mr. Andersen explained that in January of this year the Board had directed Building, Planning & Sanitation depart- ments to conduct an experiment in combining, the three departments. He briefly outlined what this merge had required, not that some element of the plan had been more successful than others and felt that at this time they were ready to modify the plan somewhat. He stated that other counties are now considering implementing the one-stop counter for their departments. He noted that they had dropped the car-pool idea, and had found that combined purchasing did not save any money because they still did not order in large enough quantities to save money. He stated that it is their belief that it would be in the best interest of the County's citizens to make this experiment permanent and combine the three departments into one division that would have a single director. He then outlined how the management hierarchy and responsibilty would be implemented. He stated that Nancy Smith would no longer be a department head, but would be demoted to an Office Manager, but would retain much of the same functions, the major change being that Page 3 of 5 Deschutes County Board of Commissioners va 44 October 5, 1982 - Courtday Meeting o° each of the division administrators would be responsible to manage the secretaries in their division. He stated that the secretarial pool concept will not be abandoned, but modified. He had prepared some new job descriptions to facilitate these changes in responsibilities. Bob Nosler then came forward to state that this had improved the quality and cost of public service in these departments. Chairman Shepard then read aloud the memo from Mr. McWilliams. Commissioner Paulson expressed his appreciation to all of the employees who had worked to make this happen, and stated that they had conducted a survey of persons using the departments, and had received very favorable results. It was determined that because Commissioner Young was absent, they would not take action on this until Commissioner Young could be present to participate. Request for Neil Hudson had previously sent a memo to the Board ex- Gate Permit plaining this request. He also had a map indicating For Everett the area where Mr. Limbeck would like to place the gate. Limbeck This land has been partitioned but is not developed and Mr. Limbeck wants to place a gate so that he may utilize the property for grazing purposes. MOTION: PAULSON moved that they approve the gate permit for Everett Limbeck. SHEPARD: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. Resolution 82- Chairman Shepard read the resolution aloud in its entirety 052, Delegat- for the record. ing Authority MOTION: PAULSON moved to approve the resolution. to Close Cer- SHEPARD: Second. tain Traffic It was noted that these gates will be in place on Century Control De- Drive by the end of this week or next week. It was also vices noted that when the gates are closed the area inside the gates will be swept to make sure no one gets trapped inside. VOTE: SHEPARD: AYE. PAULSON: AYE. General Fund There were no questions or concerns in this regard. Bills/Road Department Other Staff/ Don Garris, Building Administrator, stated that his de- Public Con- partment has been approached by the State Department cerns of Commerce in regard to the County taking over issuance of electrical permits for the State within Deschutes County. This is as a result of State budget cuts, and Page 4 of 5 t Deschutes County Board of Commissioners 1;01 44 FA. October 5, 1982 - Courtday Meeting the State has agreed to reimburse the County at a rate of 10% of the fees taken in. The State will still per- form the inspections, all the County has been asked to do is sell and issue permits. It was Mr. Garris's re- commendation to accept. It is expected that the County will be reimbursed approximately $3500. MOTION: PAULSON moved that they authorize Don Garris to consult with the State and draw a program together where the State electrical permits can be issued by the County. SHEPARD: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. Mr. Garris also mentioned that during the last year and a half they lost their map technician position and the maps are in poor repair. He stated that he would like to hire an'individual for two to three weeks to work on them. He said that he had discussed this with Mike Maier and there is money in the budget to do this. He recommended that this person be compensated at a rate of $8.43 per hour. MOTION: PAULSON moved to authorize the hiring of a map technician for up to three weeks. SHEPARD: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. There being no further business at this time, Chairman Shepard recessed the meeting; until the next day at 10:00 A.M. DESCHUTES COUNTY BOARDAF COMMISSIONERS C 7AC PA SON, JR., COMMISSIONZA R r4uw~_) ALBERT A. YOUNG, COMMISSIONER /ss Page 5 of 5