44-485-Minutes for Meeting November 02,1982 Recorded 11/15/1982.
Vol
44 FAcF MD
L E®
DESCHUTES COUNTY BOARD OF COMMISSIONERS NOV 1,5 1982
NOVEMBER 2, 1982 - REGULAR MEETING ROSEMARY SRY PATTERSON
D
COUNTY CLERK
Chairman Shepard called the meeting to order at 10:00 A.M.
Commissioner Paulson and Commissioner Young were also in
attendance.
Amendments to Chairman Shepard listed the amendments to the
the Agenda agenda: For signature - OLCC license renewal
with letter to OLCC, a request for a refund, a
discussion regarding the national register
nomination of Paulina Lake Cabins, The
Hearings Officer's service contract, the
storage of the ballot boxes, letter to the
Farmers Home Adminstration regarding
hail-stone crop damage to Lower Bridge area,
and a discussion regarding a notice of fee
assessment.
Notice of Rick Isham indicated that the letter for an
Assessement of assessment of fees was received in June, 1982
Fees and wondered which fund to pay the fees from.
Commissioner Paulson asked the amount, and
Commissioner Young replied $1,445.00.
MOTION: Commissioner Paulson moved that the
fees be paid from the Forest
Receipts fund
YOUNG: Second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
Discussion of Bob Lovlien addressed the request for a waiver
Fee Waiver of the fee for a zone change which was not
recommended by the Planning Department's
staff. The subject property was inadvertly
excluded when the majority of the adjacent
property's zoning change was approved by the
Hearings Officer. Commissioner Paulson
accertained that only about 11-i. acres was
involved in this request. Craig Smith
indicted that the zoning would involve a long
angular piece of land if the re-zoning was
completed. Chairman Shepard voted no,
Commissioner Young and Commissioner Paulson
voted to approve the fee waiver. All fees
were waived.
NOVEMBER 2, 1982 MINUTES: PAGE 1
VOL 44 PA,_ 486
Discussion Bill Gibson came before the Board and
regarding Zoning passed out information to the Commissioners.
Violation He then addressed Ordinance #81-209 involving
the Sabin-Carter property. Commissioner
Paulson had logged the original complaint in
August of 1982. It has been established that
the conditions for this pre-existing
non-conforming use have been exceeded. Mr.
Gibson established that the hours of operation
have been violated, the types of vehicles have
changed and the noise level has been violated.
Mr. Gibson also indicated that the vehicles
that are being repaired are no longer limited
to dump truck, but 18 wheeled logging trucks
are being repaired and that the emergency
repair clause has been violated. Dick Walters
indicated that for the last two weeks the
entire neighborhood has been awakend at 6:00
A.M. by the noise of the logging trucks
engines running. There was a discussion
regarding the limitation placed upon the
quantity of fuel storage approved for the
site. Commissioner Paulson established that
250 gallons was the total quantity allowed.
Commissioners Young and Shepard agreed that
this was a clear violation. There was a
discussion regarding the noise level that
could be enforced by Deschutes County
Sheriff's Department. Commissioner Paulson
said that maybe the noise ordinance should be
examined and altered to be made effective if
necessary. Chairman Shepard requested that
Mr. Isham research this matter. The
commissioners decided that this use must be
red tagged as it was a clear violation.
Discussion of Neal Hudson addressed this issue. He said
Sisters Landfill that the City of Sisters maintains a garbarge
Fee hauling service and wished to be allowed the
same flat fee. Chairman Shepard suggested
that the City of Sisters be allowed to pay the
flat fee.
MOTION: YOUNG moved to accept Neal Hudson's
recommendation in regards to the
Sisters landfill fees.
PAULSON: Second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
NOVEMBER 2, 1982 MINUTES: PAGE 2
VOL 44 FAUE 4K7
e
Discussion and It was agreed between the commissioners that
Signature of a the closure was an annual co-operative
Memorandum in agreement. Commissioner Young asked if this
regards to the was a yearly thing. Chairman Shepard agreed
Tumalo Winter that this happened each year.
Range Road MOTION: PAULSON moved to approve the agree-
Closure ment.
YOUNG: second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
Other Staff/ Chairman Shepard addressed the storage of the
Public Concerns ballot boxes. The boxes had been stored in
Room "A", where they took up a lot of room,
were unsightly and the location was
inconvenient. After speaking with Doug Maul
and Neal Hudson, room was found in the
Department of Public Works to store the boxes.
There is also a place that is warm where
persons working on the ballot boxes prior to
an election can work. When the Post office is
acquired and refurbished, there will probably
be room to store the boxes there. Chairman
Shepard suggest that since the election is
over and there won't be another election for
several months, that a letter be written to
Rosemary, explaining the inconvenience the
boxes are causing, suggesting the new storage
area and saying that Doug Maul will be happy
to work with her in expiditing this move.
Commissioner Paulson agreed that this would be
a good idea. It was agreed that a letter
would be written to Rosemary Patterson
explaining this move.
Contract for the Chairman Shepard asked Rick Isham if he had
Hearings Officer brought the contract that had been prepared in
accordance with the memorandum that had been
circulated between the Board and Myer
Avedovech. The contract provides that he will
provide hearings at the rate approved, that
the County will provide secretarial staff
support and was a little longer than what had
been discussed. Rick explained that he had
made the contract to terminate at the end of
the calendar year and that the contract was
subject to seven days notice which will allow
him time to clean up anything that he is
working on. The Hearings Officer will hear
those items assigned to him by the Planning
Director. Commission Paulson felt that this
contract was preferrable to the one earlier
NOVEMBER 2, 1982 MINUTES: PAGE 3
VOL 44 FACE 488
discussed and that if it needed to be amended,
that it could be done at a later date.
MOTION: PAULSON moved that the contract be
approved.
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD AYE
For Signature Chairman Shepard explained that on Friday some
OLCC License people came in to get their OLCC License
Renewal with a signed. Since they could not do that a letter
letter was written to be signed by the commissioners
to be sent to the liquor control commission
that indeed the applicant was here to try and
get their license signed, but because the
Board was not in session it could not be
approved, but that it would be approved today.
Jill came in at the last moment and removed it
from the file.
A Request for a Chairman Shepard addressed a request for a
Refund refund in the amount of $9.10 to Kristie
Fuller as she cannot put in a wood stove,
signed by Don Garris.
A Request for a Chairman Shepard indicated that he had a
OLCC License request for a OLCC license by Ronald R. Graves
and Charleen N. Graves for the "Mug and
Goblet" in the Sunriver Business Park that had
been approved by the Sheriff's Department.
MOTION: YOUNG moved that the license
application be approved.
PAULSON: second
VOTE: YOUNG: AYE
PAULSON: AYE
SHEPARD: AYE
A Request Chairman Shepard had been called by Larry
for Aid for Stanford, chairman of the Deschutes County
Lower Bridge Emergency Board who explained that they were
applying for a low interest loans to help
offset the damages sustained from a hail storm
last summer and that it would be helpful if
the Deschutes County Board of Commissioners
would write a letter. Commissioner Paulson
questioned who the Deschutes County Emergency
Board were. Chairman Shepard explained that
the group was from the United States
Department of Agriculture appointed to deal
with agriculture emergencies. Commissioner
Paulson summarized the letter of request.
NOVEMBER 2, 1982 MINUTES: PAGE 4
von 44 PAGE 48q
MOTION: PAULSON moved to approve this
request.
YOUNG: second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
Item #14-A Chairman Shepard said that he had a note from
Jill indicating that item #14-A for signature
will not be signed today, but will be placed
on a future agenda.
Declaration of Chairman Shepard read the legal description of
Road Dedication the road dedication.
MOTION: PAULSON moved to accept the
dedication.
YOUNG: second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
A recess was called and Chairman Shepard state that the meeting
would be resumed at 1:30 p.m.
Chairman Shepard resumed the meeting at 1:40 p.m.
Appointment of Chairman Shepard stated that the Board needed
New Juvenile to address the appointment of two new members
Service Members to the Juvenile Services Commission, Roy
Moffit and Terry Ramsdorf. Rick Isham brought
up the point that Terry could possibly
encounter a conflict of interest that could
create a financial burden on the County as
Terry is the public defender. The Board
decided to have Rick check into this matter
and report back to them.
MOTION: PAULSON moved to appoint Roy Moffit
and Terry Ramsdorf to the Juvenile
Services Commission with the
proviso that there is no conflict problems
with Mr. Ramsdorf.
YOUNG: Second
VOTE: PAULSON: AYE
YOUNG: AYE
SHEPARD: AYE
NOVEMBER 2, 1982 MINUTES: PAGE 5
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` va 44 PAGE 4
Discussion on Chairman Shepard felt that the meeting should
the Union Election be held in order to accertain what was going
to transpire in this matter and to allow
an understanding to all those involved. Mike
Maier indicated that they had gotten the
feeling that the County's chances for getting
an investigation were diminishing and that was
the main reason for attempting to postpone an
election. They wished to have a complete
investigation completed prior to the time that
an election would be scheduled. They were
hoping to get together with the Union and ERB
to set an election date with the understanding
that maybe something would flair up under the
investigation. Mike said that they wished to
establish the rules, procedures, agreements
for the campaign and to proceed with the
program. Jim France, Deschutes County Sheriff
said that he felt that his investigation was
the only one that was going to take place.
Jim had talked with Marla Rae who indicated
that the Attorney General's office will not be
getting involved. Sheriff France indicated
that he had talked with Sheriff Hand in Marion
County and that they will cooperate with
Deschutes County in an investigation. He was
planning to send two Detectives to Salem on
Monday to commence an investigation and will
stay in that area until all leads have been
exhausted. Bruce Bischoff indicated that the
meeting of November 3, 1982 would involve a
pre-election conference, where the Union,
Employment Relations Board and the employer's
representative negotiate the details of an
election. They will consider setting an
election date two to three weeks away.
Chairman Shepard felt that all three parties
involved, the ERB, the Union and the County
would be subject to some inquiry. He felt
that if the County consents to an election
prior to the outcome of an investigation and
if it is found that ERB is implicated in this
problem that it would tarnish the election.
He felt that it was unwise to hold an election
until the matter was cleared up. Commissioner
Young agreed with Commissioner Shepard.
Commissioner Paulson asked what options did
the County have. There was a general
discussion regarding the ballots and the
possiblities their demise. Bruce Bischoff
suggested that the election be set for around
November 30th or the 1st part of December.
The Commissioners agreed to this.
NOVEMBER 2, 1982 MINUTES: PAGE 6
voL 44 9
Being no further business, Chairman Shepard recessed the meeting
until November 3, 1982 at 10:00 a.m.
' `/E
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CLAY H PARD, CHA RMA
R BERT C. PAULSON, JR. OMMISSIONER
a&'~ef
ALBERT A. YOUNG, MMISSIO R
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NOVEMBER 2, 1982 MINUTES: PAGE 7
