41-691-Resolution No. 82-008 Recorded 3/11/1982r Aj
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Exempting The * F r L E
Contract For The Purchase of * D
a New Caterpillar 140G Motor * MAR
Grader From Competitive 111982
Bidding * ROS
RESOLUTION NO. 82-008 �E•SCy TSRCOU ry CL
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NTY CL,gQK
WHEREAS, the Public Works Department has surveyed the
availability of new motor graders within the State of Oregon and
Deschutes County; and
WHEREAS, the purchase of a new motor grader for the
Department of Public Works would normally be bid under a total
cost bid for a ten (10) year or ten thousand (10,000) hour period
of operation; and
WHEREAS, current economic conditions, high interest rates,
and the unavailability of sufficiently appropriate security for
the total cost bid make such a bidding procedure inappropriate;
and
WHEREAS, two (2) used Caterpillar graders described as a 1964
Model 12E 99E 9562 and a 1969 Model 12F 13K 2486 are to be used as
trade-in on any new motor grader; and
WHEREAS, such used equipment is, to a certain extent, unique
by the nature of being in as is condition; and
WHEREAS, Deschutes County currently owns three (3) Cater-
pillar graders, two of which are essentially identical to a
proposal submitted by Pape' Bros., Inc.; and
WHEREAS, the County currently stocks spare parts for Cater-
pillar graders, making the estimated cost savings to the County in
excess of any perceived cost savings by any proposal other than
for a Caterpillar motor grader; and
WHEREAS, proposals were requested from any and all persons
who would be interested in supplying the County's .requirement in a
motor grader; and
WHEREAS, two (2) proposals were received, one from Pape'
Bros., Inc., in a net purchase price of SIXTY FOUR THOUSAND TWO
HUNDRED FIFTY FIVE DOLLARS and No/100 ($64,255.00) for Caterpillar
equipment, and another proposal from Hessel Tractor & Equipment
Company in the amount of SIXTY TWO THOUSAND ONE HUNDRED FORTY TWO
DOLLARS and No/100 ($62,142.00) for John Deere equipment; and
1 - RESOLUTION NO. 82-008
4
WHEREAS, John Deere equipment operates in a substantially
dissimilar manner from Caterpillar equipment, which would result
in increased safety hazards in the operation of the equipment; and
WHEREAS, utilizing the concept of total cost bid, with
respect to the proposals received, Caterpillar graders will have a
significantly higher residual value based on information available
to the Public Works Department; and
WHEREAS, the exemption from competitive bidding will result
in a substantial cost savings over the life of the equipment, a
limited number of persons are available to make proposals or bids
on such equipment, and considering the other factors as are set
out above, the Board of County Commissioners has determined that
the lack of bids will not result in favoritism or substantially
diminish competition in awarding the contract; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That exemption from the requirements of County
Ordinance 203-8 be granted for the purpose of purchasing one (1)
new Caterpillar 140G Motor Grader as proposed by Pape' Bros.,
Inc., in the total cost of SIXTY FOUR THOUSAND TWO HUNDRED FIFTY
DOLLARS and No/100 ($64,255.00) F.O.B. Deschutes County Shops,
Bend, Oregon.
Section 2. That the Director of Public Works is authorized
to enter into an acceptable purchase agreement for the purchase of
said equipment.
DATED this /0 day of &by 1982.
AT EST:
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LI ETH C. YOG
Rec'rding Secre ary
2 - RESOLUTION NO. 82-008
BOARD OF COUNTY COMMISSIONERS