2004-832-Minutes for Meeting May 24,2004 Recorded 6/4/2004CJ 2004 X37
DESCHUTES COUNTY OFFICIAL RECORDS �
NANCY BLANKENSHIP, COUNTY CLERK
CO0610412004 10;50;20 AM
COMMISSIONERS' JOURNAL
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2004-832
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 249 2004
Commissioners' Hearing Room - Administration Building - 1130 NW Harriman St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Laurie Craghead and Mark Amberg, Legal Counsel; Susan Ross
and Ted Schassberger, Commissioners' Office; Tom Anderson, Kevin Harrison,
Catherine Morrow, Community Development; Tom Blust and Roger Olson, Road
Department; Jeanie Young, Health Department; Scott Johnson, Commission on
Children & Families; Larry Blanton, Sheriff's Office; Timm Schimke, Solid Waste
Department; Roger Kryzanek, Mental Health Department; Carol Garibay, Justice
Court; Tammy Credicott, Property Management; Anne Carlson, Prevention
Office; Judy Sumners, Risk Management; media representative Barney Lerten of
bend com and the Bugle; and approximately twenty other citizens.
Chair Mike Daly opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Presentation of the Skip Prante Prevention Award
to Wendi Worthington (Americorp Volunteer with the Health Department).
Anne Carlson gave an overview of the award, which focuses on substance
abuse prevention. Robin Prante, daughter of Skip Prante, explained that her
father liked to honor those people who focus on positive solutions to problems.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 1 of 11 Pages
Ms. Carlson stated that this year's winner, Wendi Worthington, is an
AmeriCorp volunteer who works on health and substance abuse prevention
issues with youth in south County, as well as providing curriculum life skills
training throughout the County.
(Hearty applause from the audience)
3. Before the Board was Consideration of Approval of a Contract Award to
Wright Asphalt Products Co. for Supplying and Delivering Rubber
Modified Liquid Asphalt.
Roger Olson said that the bid was close to the estimated amount, and that this
was the only bid received.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2004-
204, Amendment #3 to Contract #10726 between Deschutes County and the
State of Oregon regarding Providing Chemical Dependency Treatment
Services under the Oregon Health Plan.
Roger Kryzanek stated that this document includes changes on how grievances
are handled. The federal government requires that Oregon contracts contain
specific language in their contracts for this procedure.
DE WOLF : Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 2 of 11 Pages
5. Before the Board was Consideration of Signature of Document No. 2004-
205, an Agreement between Deschutes County and Central Oregon
Community College regarding Providing Health Services for Students at
COCC.
Commissioner Luke stated that he had some questions regarding this document,
and would like to address it at a later date.
6. Before the Board was Consideration of Signature of Document No. 2004-
200, an Addendum Extending an Intergovernmental Agreement regarding
the State Judicial Department Utilizing Space in the Juvenile Justice
Building.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was Consideration of the Adoption of the Deschutes
County Commission on Children & Families 2004-05 Funding Report.
Scott Johnson explained that the Commission receives funding to support
services for children which allows coverage for twelve groups. Some grants
can be used only for designated programs, and some are for specific groups to
utilize as they feel is appropriate. A citizen group has reviewed the various
proposals, and the Commission on Children and Families Advisory Board
adopted their recommendations. A notice of intent to award will be done to
give two groups who didn't receive funding a chance to appeal.
Commissioner DeWolf asked if the funding involving a Juvenile Community
Justice had been discussed. Mr. Johnson said that some more time will need to
be spent on the issue to work out details regarding administration charges.
DEWOLF: Move approval, with a caveat that the issue with Maplestar be
resolved.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 3 of 11 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
8. Before the Board was a Discussion of the Adoption, by Emergency, of
Ordinance No. 2004-011, regarding Outdoor Mass Gatherings.
Laurie Craghead explained that there is a gap in the definition of an outdoor
mass gathering in statute. There are several events coming up, primarily the
Family Motor Coach Association convention, that would go over the time
limitation. The purpose of this ordinance would be to allow for an extended
period of time, and statute allows counties to define this aspect. Other counties
have ordinances with similar language.
She added that she has learned that this change could affect the work of other
departments, such as the Sheriff's Office and Environmental Health. There was
also some concern about unintended consequences.
After a brief discussion, Commissioner Luke said that the Board is having a
joint meeting with the Planning Commission in late June, and it would be
helpful if Planning and Legal Counsel could draft up some decision points for
the Board to review prior to that time. The other two Commissioners
concurred.
9. Before the Board was Consideration of Signature of Order No. 2004-044,
Approving the Appointment of Justice of the Peace Pro Tempore to Serve
when Elected Justice of the Peace is Unavailable.
Carol Garibay said this reappoints Judge Colvin as Justice of the Peace Pro Tem.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 4 of 11 Pages
10. Before the Board was Consideration of Signature of Document No. 2004-,
208, an Indemnity Agreement with Mt. Bachelor Rotary Club for the
"Duel in the Desert" Bike Ride/Run Fundraising Event Benefiting the
KIDS Center, to be Held on June 5.
Judy Sumners gave a brief overview; all required documents have been
submitted.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
11. Before the Board was a Public Hearing, and Consideration of Signature of
Order No. 2004-043 and a Bargain and Sale Deed, Directing and
Conveying the Transfer of Real Property to Newberry Area Habitat for
Humanity.
Tammy Credicott stated that this lot will work well for the group, and they are
very grateful.
Chair Daly then opened the public hearing.
Being no testimony offered, he closed the public hearing.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
12. Before the Board was Consideration of Signature of Document No. 2004-
203, a Lease Amendment with the Oregon Department of Justice, Division
of Child Support, for Space Located at 1300 NW Wall Street, Bend.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 5 of 11 Pages
Susan Ross explained that the lease had to be amended to show Deschutes
County as the property owner instead of Bill Smith. The square footage had to
be adjusted as well, now that the building is completed. The useable space is
approximately 800 square feet less.
The $100,000 tenant improvement fund balance was to be applied as a credit
towards the State's share of the maintenance costs. They only used about
$20,000, so the balance of has been adjusted accordingly.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
13. Before the Board was Consideration of Signature of Document No. 2004-
201, a Lease Amendment with the Oregon Department of Administrative
Services for Space Located at 1300 NW Wall Street, Bend.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
14. Before the Board was Consideration of Signature of Document No. 2004-
173, an Intergovernmental Agreement with Central Oregon
Intergovernmental Council regarding Administration Services for the
Crisis Resolution Center Block Grant.
Susan Ross stated that COIC administers this block grant, which needs to be
extended through the end of the year while construction is finalized.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 6 of 11 Pages
15. Before the Board was Consideration of Signature of Document No. 2004-
207, an Agreement with Cascade Healthcare Community, Inc. for a
Temporary Waiver of a Portion of the Operating Agreement to Allow
Gary Smith to Continue as County Appointee to the Operating Board of
Directors After Retirement, Until a New Director is Appointed.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
16. Before the Board was Consideration of Signature of Resolution No. 2004-
048, Adopting Supplemental Budget #2 for Fiscal Year 2003-04, and
Making Appropriations.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
17. Before the Board was Consideration of Signature of Resolution No. 2004-
054, Increasing the Petty Cash Fund in the Road Department.
Commissioner DeWolf indicated he had a concern about the requested increase,
so this item will be addressed at a later date.
18. Before the Board was Consideration of Signature of Resolution No. 2004-
055, Transferring Appropriations within the Deschutes County General
Fund and the Solid Waste Equipment Reserve Fund.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 7 of 11 Pages
19. Before the Board was Consideration of Signature of Resolution No. 2004-
056, Transferring Appropriations from the Deschutes County General
Fund to the General County Projects Fund.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
20. Before the Board was Consideration of Signature of Resolution No. 2004-
057, Transferring Appropriations within the Deschutes County Mental
Health Fund.
Commissioner Luke had concerns about a portion of this appropriation, so it
will be addressed at a future meeting.
21. Before the Board was Consideration of Signature of Resolution No. 2004-
058, Transferring Appropriations within the Deschutes County General
Fund and the Legal Fund.
LUKE: Move approval.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
22. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$3,644.80.
DEWOLF: Move approval, subject to review.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 8 of 11 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
23. Before the Board was Consideration of Signature of Resolution No. 2004-
059, Transferring Appropriations within the Deschutes County
Extension/4-11 County Service District Fund.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
24. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $472.36.
DEWOLF: Move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
25. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $813,572.21.
DEWOLF: Move approval, subject to review.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 9 of 11 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
26. ADDITIONS TO THE AGENDA
A. Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Letter regarding Bids for the Printing of County
Stationery.
Commissioner Daly had questions about the bids, so it will be addressed at a
future time.
B. Before the Board was Consideration of Approval of a Revised Policy
regarding the Use of County Facilities.
Mark Amberg said he wished to delay action on this item until a later time.
C. Before the Board was Consideration of Signature of Order No. 2004-
045, Ratifying Chair Signature on Newberry Neighborhood Lot 3 Plat.
Laurie Craghead explained that since the County is the property owner, full
Board approval is needed for the Chair to sign this plat.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
D. Before the Board was Consideration of Signature of an Oregon Liquor
Control License Application for Missing Link Family Golf Center,
Redmond.
DE WOLF : Move approval.
DALY: Second.
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
Page 10 of 11 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
E. Before the Board was Consideration of Signature of a Letter Appointing
Faith Brown to the Board of Directors of Ponderosa Pines East Special
Road District, through December 31, 2005.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being no further items brought before the Board, Chair Daly adjourned the
meeting at 11:10 a. m.
DATED this 24th Day of May 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
A14AN1.,14
Mic el M. Daly Chair
Dennis R. Luke, Commissioner
9
Tom 6eWoflf, Commissioner
Minutes of Board of Commissioners' Meeting Monday, May 24, 2004
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