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29-412-Minutes for Meeting December 06,1978 Recorded 12/6/1978December 6, 1978 Courtday Minutes Courthouse Annex Attendance: Abe Young Don Grubb Bob Montgomery Mrs. Clarence Kissler Patricia Gainsforth Brad Fancher Bill Jabs George Riteau Ken Detroit Paul Speck Charles Plummer Bob Paulson VOL 29 PAGE 412 Lorin Morgan Carole Wells Brent Lake Nora Bell Jane Kirkpatrick Bill Merrill Clark Walworth Jack Thornton Marti Barnes La Donna Moore, Secretary Louis Dvorak, County Counsel Chairman Young opened the meeting at 10:00 a.m. First item on the agenda was the hearing on the vacation of 0. B. Riley Road. Chairman Young read the resolution and opened the hearing. There was no opposition for the vacation. Brad Fancher spoke in favor of the vacation saying that he understood that it would simply be widening the road and now it is back to putting in curbs and sidewalks. Pat Gainsforth said that at a meeting June 1 with the architect, it was decided that if it was improved to a 24 -foot width that would suffice at this time. Bill Jabs spoke next and said that what originally was decided was 32 feet wide and was widened to 36 feet and the developer has said he will put a full 2 -inch hot overlay on it. Chairman Young closed the hearing. Commissioner Grubb said he felt the fact that this is in the Bend urban area there should be curbs and sidewalks required to adhere to County standards. Commissioner Montgomery said the Commissioners are here to decide on just the vacation of the road and nothing else. Chairman Young said that, in his opinion, the vacation of the road is the only thing to be considered here today and that anything else would be taken care of when the site plan comes up (at this point it was stated that the site plan has already been approved - without curbs). Commissioner Grubb said he felt that there should still be curbs and sidewalks because this is a safety factor considering the foot traffic that will be coming out to the shopping center. Commissioner Montgomery made a motion to adopt the order but on Page 2, Line 4 and 5, starting with "together to the end of the sentence be eliminated from the order. Also modify Line 13. Chairman Young seconded the motion. Commissioner Montgomery voted yes and Chairman Young voted yes; Commissioner Grubb voted no. The order for vacation of 0. B. Riley Road was passed. Next on the agenda were the hearings for establishment of all of Douchester East, Douchester West, Devon Circle, Cambridge Court, and a Portion of Newcastle Drive. Chairman Young read one order all the way through. Charles Plummer, Roadmaster, said these roads come to approx. one half mile. Chairman Young opened the hearings, and since no objections were voiced, hearings were closed. Commissioner Grubb made a motion to adopt the orders for the establishment of all of Douchester East, Douchester West, Devon Circle, Cambridge Court, and a portion of Newcastle Drive. Commissioner Montgomery seconded it. Vote was unanimous. December 6, 1978 Courtday Minutes Courthouse Annex Page 2 VOL 29 FACE 413 Next on the agenda was discussion of the Road Department or General Fund Bills and since there was none, Chairman Young moved on to the next item. Paul Speck spoke next on a Quit Claim Deed of Easement on behalf of some clients. He presented a map showing the property conveyed to his clients - tax lot 1700 and 700 - done in 1970 - this was never accepted as a public dedicated road. This is a legal point which I would like to clear up for my clients and have the title legally clear. At this point Chairman Young asked that Louis Dvorak, County Counsel, and Paul get together and see if they could get this matter cleared up. Next item on the agenda were three resolutions to set up hearings for the annexation to R.F.P.D. #2. Chairman Young read the first resolution for Klippel Acres setting a hearing for December 20, 1978. Commissioner Grubb made a motion to adopt the resolution and Commissioner seconded it. Vote was unanimous. Chairman Young read the resolution for Donald Walker annexation setting the hearing for December 20, 1978. Commissioner Grubb made a motion to adopt the resolution. Commissioner Montgomery seconded it. Vote was unanimous. Chairman Young read the resolution for the Berger annexation setting a hearing for December 20, 1978. Commissioner Grubb made a motion to adopt the resolution and Commissioner Montgomery seconded it. Vote was unanimous. Chairman Young moved on to the next item on the agenda, the vacation of a portion of Waugh Road. Chairman Young read the resolution and explained that if this portion was not vacated it would cut the runway in half. It is necessary to vacate this portion of the road to continue with development of the airport. Commissioner Grubb made a motion to adopt the resolution and set a hearing for January 17, 1979. Commissioner Montgomery seconded it. Vote was unanimous. Next on the agenda Chairman Young read the resolution for establishment of Cooley Road. Commissioner Montgomery made a motion for adoption of the resolution to set a hearing for January 17, 1979. Commissioner Grubb seconded it. Vote was unanimous. Next Chairman Young read the letter of appointment of Special Road District No. 1. June Sebastian was recommended for this appointment. Commissioner Montgomery made a motion for acceptance of this letter of appointment. Commissioner Grubb seconded it. Vote was unanimous. Chairman Young went on to read the letter of appointment to the Lazy River Special Road District. Vernetta Minton was recommended for re -appointment to this position. Commissioner Grubb moved for re -appointment of Ms. Minton. Commissioner Montgomery seconded it. Vote was unanimous. Next item on the agenda was the appointment of 4 people to the Mental Health Advisory Board. They were Hyale Smith, John McCarthy, Lloyd Bishop, and Larry Tuttle. Chairman Young read the letters of appointment. Commissioner Montgomery made a motion to appoint these people to the Mental Health Advisory Board. Commissioner Grubb seconded it. Vote was unanimous. • December 6, 1978 Courtday Minutes Courthouse Annex Page 3 VOL 29 FADE 414 Next item on the agenda was a zone change request by Charles Boardman - Z-78-1 - from A-1, exclusive agriculture, to M-1, light industrial. Chairman Young read the order which shows the property located on the South side of Reed Market Road West of the Burlington Northern Railroad on the Southern edge of Bend, or more specifically tax lot 200, T. 18 S., R. 12 E., Section 9A. Commissioner Montgomery made a motion for adoption of this order. Commissioner Grubb seconded it. Vote was unanimous. Next was the review of the Comprehensive plans for Sisters, Redmond, and Deschutes County. Since the Commissioners have been kept up to date on all the input into these plans, Commissioner Montgomery made a motion for approval of the annual progress report for Sisters, Redmond, and Deschutes County. Commissioner Grubb seconded it. Vote was unanimous. There was no discussion from those present. There being no further business this courtday, meeting was recessed at 11:00 a.m. Respectfully submitted, BOARD OF COMMISSIONERS COMMISSIONER , '