2004-862-Order No. 2004-048 Recorded 6/14/2004REVIEW D
LEGAL COUNSEL
DESCN COUNTY OFFICIAL
NANCYUBLANKENSNIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL 06/14/1004 03;41:04 PM
(II I 111
2004-862
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Transferring Cash Among Various
Funds as Budgeted in the Deschutes County * ORDER NO. 2004-048
Budget for the Fiscal Year 2003-04 and
Directing Entries.
WHEREAS,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. That the Deschutes County Finance Director transfers cash as follows:
Transfer
FROM: 001-4500-491.96-51 General Fund, Non-Departmental, Transfer to Justice
Court $75,000.00
TO: 123-0000-391.11-00 Justice Court, Transfer from General Fund,
Non-Departmental $75,000.00
FROM: 001-4500-491.96-05 General Fund, Non-Departmental, Transfer to Community
Justice - Juvenile Fund $369,361.50
TO: 230-0000-391.11-00 Community Justice - Juvenile Fund, Transfer from
General Fund, Non-Departmental $369,361.50
FROM: 160-9400-491.96-04 Transient Room Tax Fund, Transfer to Sheriff's Law
Enforcement Fund $144,651.24
TO: 255-0000-391.13-00 Sheriff's Law Enforcement Fund, Transfer from
Transient Room Tax Fund $144,651.24
FROM: 001-4500-491.96-11 General Fund, Non-Departmental, Transfer to Health Fund $153,651.00
TO: 259-0000-391.11-00 Health Fund, Transfer from General Fund,
Non-Departmental $153,651.00
PAGE 1 of 5 - ORDER No. 2004-048 (06/9/04)
FROM: 001-4500-491.96-33 General .Fund, Non-Departmental, Transfer to Healthy Start
Prenatal Fund
$4,776.62
TO: 260-0000-391.11-00
Healthy Start Prenatal Fund, Transfer from General Fund,
Non-Departmental
$4,776.62
FROM: 001-4500-491.96-12
General Fund, Non-Departmental, Transfer to Mental
Health Fund
$93,691.12
TO: 275-0000-391.11-00
Mental Health Fund, Transfer from General Fund, Non-
Departmental
$93,691.12
FROM: 270-2200-491.96-12
ABHA Fund, Transfer to Mental Health Fund
$18,485.12
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from ABHA Fund
$18,485.12
FROM: 001-4500-491.96-36
General Fund, Non-Departmental, Transfer to
Adult Parole & Probation Fund
$14,351.88
TO: 355-0000-391.11-00
Adult Parole & Probation Fund, Transfer from
General Fund, Non-Departmental
$14,351.88
FROM: 305-0900-491.96-01
GIS Dedicated Fund, Transfer to
Assessor's Office Fund
$35,464.25
TO: 001-0200-391.42-00
Assessor's Office Fund, Transfer from
GIS Dedicated Fund
$35,464.25
FROM: 001-4500-491.96-37
General Fund, Non-Departmental, Transfer to
Victims' Assistance Fund
$13,000.00
TO: 212-0000-391.11-00
Victims' Assistance Fund, Transfer from
General Fund, Non-Departmental
$13,000.00
FROM: 208-1100-491.96-37
Liquor Enforcement Fund, Transfer to
Victims' Assistance Fund
$5,000.00
TO: 212-0000-391.20-00
Victims' Assistance Fund, Transfer from
Liquor Enforcement Fund
$5,000.00
FROM: 001-4500-491.96-55
General Fund, Non-Departmental, Transfer to
Clerk Records Fund
$12,500.00
TO: 218-0000-391.11-00
Clerk Records Fund, Transfer from
General Fund, Non-Departmental
$12,500.00
PAGE 2 of 5 - ORDER No. 2004-048 (06/9/04)
FROM: 255-3400-491.96-05 Sheriffs Office Fund, Transfer to
Community Justice Juvenile Fund
TO: 230-0000-391.21-00
Community Justice Juvenile Fund, Transfer from
Sheriff's Office Fund
FROM: 001-4500-491.96-35
General Fund, Non-Departmental, Transfer to
Dog Control Fund
TO: 350-0000-391.11-00
Dog Control Fund, Transfer from General
Fund, Non-Departmental
FROM: 275-2200-491.96-06
Mental Health Fund, Transfer to Project
Development Fund
TO: 440-0000-391.24-00
Project Development Fund, Transfer from
Mental Health Fund
FROM: 259-2000-491.96-06
Health Department Fund, Transfer to Project
Development Fund
TO: 440-0000-391.49-00
Project Development Fund, Transfer from
Health Department Fund
FROM: 001-4500-491.96-48
General Fund, Non-Departmental, Transfer to
Fair & Expo Center Fund
TO: 618-0000-391.11-00
Fair & Expo Center Fund, Transfer from
General Fund, Non-Departmental
FROM: 001-4500-491.96-38
General Fund, Non-Departmental, Transfer to
Information Technology Fund
TO: 660-0000-391.11-00
Information Technology Fund, Transfer from
General .Fund, Non-Departmental
FROM: 001-4500-491.96-04
General Fund, Non-Departmental, Transfer to
Sheriff s Law Enforcement Fund
TO: 255-0000-391.11-00
Sheriffs Law Enforcement Fund, Transfer from
General .Fund, Non-Departmental
FROM: 001-4500-491.96-10
General Fund, Non-Departmental, Transfer to
Legal Counsel Fund
TO: 640-0000-391.11-00
Legal Counsel Fund, Transfer from
General Fund, Non-Departmental
$15,000.00
$15,000.00
$20,278.50
$20,278.50
$37,500.00
$37,500.00
$37,500.00
$37,500.00
$73,556.75
$73,556.75
$12,124.00
$12,1.24.00
$588,762.00
$588,762.00
$50,000.00
$50,000.00
PAGE 3 of 5 - ORDER No. 2004-048 (06/9/04)
FROM: 610-6200-491.96-62 Solid Waste Fund, Transfer to
Solid Waste North Area Development
TO: 616-0000-391.35-00
Solid Waste North Area Development Fund,
Transfer from Solid Waste Fund
FROM: 235-1700-491.96-10
Asset Forfeiture Fund, Transfer to
Mental Health Fund
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from
Asset Forfeiture Fund
FROM: 235-1700-491.96-57
Asset Forfeiture Fund, Transfer to
COLES Asset Forfeiture Fund
TO: 236-0000-391.44-00
COLES Asset Forfeiture Fund, Transfer from
Asset Forfeiture Fund
FROM: 325-5000-491.96-10
Road Department Fund, Transfer to
Weed Abatement Fund
TO: 326-0000-391.29-00
Weed Abatement Fund, Transfer from
Road Department Fund
FROM: 610-6200-491.96-30
Solid Waste Fund, Transfer to Landfill
Closure Fund
TO: 611-0000-391.35-00
Landfill Closure Fund, Transfer from
Solid Waste Fund
FROM: 610-6200-491.96-27
Solid Waste Fund, Transfer to Landfill
Post Closure Fund
TO: 612-0000-391.35-00
Landfill Post Closure Fund, Transfer from
Solid Waste Fund
FROM: 610-6200-491.96-29
Solid Waste Fund, Transfer to Solid. Waste
Capital Projects Fund
TO: 613-0000-391.35-00
Solid Waste Capital Projects Fund, Transfer from
Solid Waste Fund
FROM: 610-6200-491.96-28
Solid Waste Fund, Transfer to Solid Waste
Equipment Reserve Fund
TO: 614-0000-391.35-00
Solid Waste Equipment Reserve Fund, Transfer
From Solid Waste Fund
$500,000.00
$500,000.00
$ 7,083.49
$7,083.49
$49,908.79
$49,908.79
$20,000.00
$20,000.00
$200,000.00
$200,000.00
$100,000.00
$100,000.00
$600,000.00
$600,000.00
$55,000.00
$55,000.00
PAGE 4 of 5 - ORDER No. 2004-048 (06/9/04)
FROM: 618-0800-491.96-48
TO: 617-0000-391.53-00
Deschutes County Fair & Expo Fund, Transfer to
Fair & Expo Center Reserve Fund $77,021.00
Fair & Expo Center Reserve Fund, Transfer from
Deschutes County Fair & Expo Fund $77,021.00
Section 2. That the Deschutes County Finance Director makes the appropriate accounting
entries to reflect the cash transfers as set out herein.
DATED this 9th day of June, 2004.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TN A T
ATTEST:
/W-(A--L Uo-/'
Recording Secretary
PAGE 5 of 5 - ORDER No. 2004-048 (06/9/04)
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Deschutes County - Legal Fund (640)
Appropriation Transfers
FY 03-04
w
Budget Estimated
Remaining at Expenditures Appropriation
April 30, 2004 May and June Required
Personnel 30,050 70,920 40,870
Materials & Services 14,966 11,627 None
Capital Outlay 100 - None
Total 45,116 82,547 40,870
From:
General Fund Contingency 001-4500-501.97-01 29,420
Legal Contingency 640-2700-501.97-01 12,580
To:
Legal Personnel Legal Counsel 640-2700-415.10-12 42,000
From:
General Fund Contingency 001-4500-501.97-01 50,000
To:
General Fund Transfers Out Misc (Legal) 001-4500-491.96-10 50,000
Gen Fund Contingency
Gen Fund Contingency
Gen Fund Transfers Out
Legal Fund Contingency
Legal Counsel
AL
Current Budget
Transfer
Balance
1,233,622
(29,420)
1,204,202
1,204,202
(50,000)
1,154,202
-
50,000
50,000
12,580
(12,580)
-
83,937
42,000
125,937
2,534,341
-
2,534,341
MEMO
TO: Marty Wynne, Finance
CC: Judy Hasse, Finance; Timm Schimke, Solid Waste Director
FROM: Debbie Elledge, Accounting Tech
DATE: June 1, 2004
SUBJECT: Fund Transfers
Please complete the following budgeted transfers at your earliest convenience:
FROM TO AMOUNT
610-6200-491.96-27 612-0000-391.35-00 $100,000.00
610-6200-491.96-28 614-0000-391.35-00 $55,000.00
610-6200-491.96-29 613-0000-391.35-00 $600,000.00
610-6200-491.96-30 611-0000-391.35-00 $200,000.00
610-6200-491.96-62 616-0000-391.35-00 $500,000.00
If you have any questions, please do not hesitate to call Timm or me. Thanks!
DESCHUTES COUNTY ACCOUNTS PAYABLE VOUCHER
I] CHANGED VENDOR NAME
to:275-0000-
CHECK NO.
~ CHANGED
39/. sv-O O
RETURN TO DEPT
TAX ID #
FUND
DEPT/DN
B.A.S.
ELEM
OBJ
PROJ
Invoice
DESCRIPTION
235
1700
491
96
9F
R
transfer to
7,083.49
mental health for substance abuse
- reconciliation of civil forfeiture cases
• a"`r-
Date Approved
5/1812004
VOUCHER TOTAL
7, 083.49
MAY w 9 ~w.
DESCHUTES COUNTY ACCOUNTS PAYABLE VOUCHER
Il CHMGW VENDOR NAME CHECK NO.
to: 236-0000-391.44-00
JcHANGEn
RETURN TO DEPT
TAX /D #
FUND DEPT/D/V B.A.S. ELEM OBJ PROJ Invoice DESCRIPTION
235 1700 491 96 57 transfer to 236 49,908.79
- reconciliation of civil forfeiture cases
Date Approved
5/18/2004 ,VOUCHER.TOTAL: 49 908.79
M AY 9 TnA
MEMO
Judi Hasse
From: Kristi Michaelis
Sent: Wednesday, June 02, 2004 12:31 PM
To: Marty Wynne
Cc: Judi Hasse
Subject: weed trans from road request.doc
MEMO
June 2, 2004
TO: Marty Wynne
Chief Financial Director
FROM: Kristi Michaelis
Accounting Clerk 111
Road Department
SUBJECT: Inter Department Transfer
Page 1 of 1
Please transfer the budgeted amount of $20,000 from 325-5000-491-9610 (Road Fund) to 326-
0000-391-2900 (Weed Abatement Fund). This transfer will be for the entire 2003-2004 fiscal year.
Thank You,
Cc: Judi Hasse
Finance Department
6/2/2004
Judi Hasse
From:
Dan Despotopulos
Sent:
Wednesday, June 02, 2004 2:02 PM
To:
Judi Hasse
Subject:
RE: transfer
Judi:
I pushed the wrong button-oops! $77,021
-----Original Message-----
From: Judi Hasse
Sent: Wednesday, June 02, 2004 1:49 PM
To: Dan Despotopulos
Subject: RE: transfer
Hi Dan,
On the phone you said that you wanted to transfer the whole $77,021. In your e-mail
request you typed $71,021. Did you want to transfer all but $6000 or did you want to
transfer the $77,021? Hope to hear from you soon!
Thanks,
Judi
-----Original Message-----
From: Dan Despotopulos
Sent: Wednesday, June 02, 2004 1:29 PM
To: Judi Hasse
Cc: Marty Wynne; Jeanine Faria
Subject: transfer
Judi:
Could you please transfer $71,021 from 618-0800-491-96.48 to 617-0000-391-53.00.
Call me if you have any questions.
Thanks,
Dan
1