32-592-Minutes for Meeting September 19,1979 Recorded 9/19/1979BOARD OF COUNTY COMMISSIONERS
September 19, 1979 - COURTDAY MINUTES
VOL 32 faE 592
Chairman Shepard opened the meeting of September 19, 1979 at 10:00 a.m. with all
Commissioners present. Chairman Shepard brought up a matter involving the
adoption of Sisters Comprehensive Plan. Commissioner Young moved to have a meeting
regarding the Sisters Plan. He noted taht a change should be made in the
order regarding the wording. He wanted it to read "for the pusposes of con-
sideration of adoption of the following ordinances". . . Commissioner Paulson
seconded this change and the motion. Commissioner Young --aye. Commissioner
Paulson --aye. Chairman Shepard --aye. Motion carried.
Chairman Shepard addressed the meeting to Lynn McKibben from the Road Department
regarding the next item on the agenda which was paving bids. There was only
one bid submitted with a total _,bid_ .. cost of $75,000.00 which Mr. McKibben said
was reasonable. He stated that he would like to talk with Charlie Plummer before
he made further statement. This bid was from: Shop Complex Parking Lot for
Deschutes County. There was further disucssion and questions from the Commissioners
regarding this bid. No decision was made.
The next item was that of establishing or not establishing KENDAN Road. There
had been a list prepared by the residents of names they thought would be suitable
and given to the Commissioners. The fire department and post office would be
happy if the name of the road was changed to South Highland Drive to correspond
to the higher Highland Drive. Mrs. Vetter showed the Commission a letter she
had received from Chief Hanson of the Fire Department. She stated that the resi-
dents of the now KENDAN Road would have to change their numbering system
and would the residents of Highland Drive. Commissioner Paulson moved to change
KENDAN Road to SOUTH HIGHLAND DRIVE. Commissioner Young seconded the order.
Mr. McKibben said that he believed the proposed name for the street would have
to be posted in the field for, he believed, thrity days to be sure than there
are no contests to the name. Commissioner Young made the statement that whatever
has to be done should be. Commissioner Young suggested that the name be posted
in the field as required and act upon it at a later date;if there are no complaints
the Board should adopt the name at that time. There being no further discussion
the question was called for. Commissioner Young --aye. Commissioner Paulson --aye.
Chairman Shepard --aye. Motion carried.
Brent Lake was present this morning at the meeting so Chairman Shepard called upon
him to answer a question regarding the Comprehensive Plan. Chairman Shepard informed
him that he was sure that he had heard over the news somewhere that there had been
some talk of have the Commission's grace period extended. He asked for Mr. Lake's
comments if the Board did not have the Plan finished by the time November 1, 1979
came what the LCDC standings were. Mr. Lake said that as far as the LCDC was
concerned, Deschutes County's plan is expected to be by November 1, 1979 and that it
is time that the time was put into effect. Mr. Lake also stated that Deschutes
County had had a number of extensions and the LCDC is considering November 1, 1979
as the deadline.
The next item on the agenda is Notice of Final Hearing for Annexation to Rural Fire
Protection District #2 (Smith). Ch_aitman Shepard read the order into the record.
The hearing date being set for October 17, 1979 at 10:00 a.m, in Conference Room A;
Commissioner Young moved to adopt the order setting the hearing for the above date.
Commissioner Paulson seconded the motion. Commissioner Young --aye. Commissioner
Paulson --aye. Chairman Shepard --aye. Motion carried.
Next on the agenda: Establishments of the following roads --a portion of S.W. 29th
Court; a portion of S.W. Forest Court; a portion of S.W. Glacier Avenue; a portion
of S.W. Forest Avenue; a portion of S.W. 35th Street; a portion of S.W. 33rd
VOL 32 %i 5913
Street; a portion of S.W. 32nd Street; a portion of S.W. 31st Street; a portion
of S.W. 27th Street; (All in Meadowbrook Estates). Commissioner Young asked
Lynn McKibben about the mileage involved in these streets. Mr. McKibben answered
that there was a total of 1.32 miles involved. All streets have been constructed
to County standards and approved by the County. Commissioner Young moved
that the order be approved. Commissioner.Paulson seconded the motion. Commissioner
Young --aye. Commissioner Paulson --aye. Chairman Shepard --aye. Motion
carried.
The matter of General Fund Bills was brought up. There being no discussion,
the next matter was brought up.
In the Matter of Zone Change Request by Robert T. Morris, z-78-38 (from A-1 to
RR -1). Commissioner Paulson stated that he had not had the chance to look over
the findings of fact the planning commission had submitted to them. After
considerable questions by the Commissioners, it was finally found out that this
change had originally been applied in September, 1978. The Planning Commission
finally approved it in March, 1979. Chairman Shepard wanted time to look over
the findings of fact carefully before he voted on it. Commissioner Young
moved to approve the findings of fact submitted by the Planning Commission.
Commissioner Paulson seconded the motion for discussion. After further dis-
cussion with a representative from the Planning Department, Commissioner Paulson
withdrew his second. Commissioner Young's motion also stated that the Board
should approve the zone change. Chairman Shepard set time aside to have the
opportunity to examine the findings of fact. A date was set for Friday, for
a decision to be made. (9-21).
Completion Memos for Highland Estates and Chaparral Estates Assessment
Districts (LID #16 and 13, respectively). Commissioner Paulson asked Mr. McKibben
what signing of the documents meants. Mr.McKibben replied that he would have
to look at the documents before answering. Commissioner Young answered that he
believed that the signing of the documents meant that it gives the people a change
to know what they are being assessed and they have have until October 17, 1979
to remonstrant against the proposed assessment. There was considerable discussion
about these two subdivisions. Mrs. Better, who was still present, had some
questions for the commissioners regarding the upkeep and state of the road as it
had been built. Commissioner Paulson wanted to wait to sign the memos so he
could discuss it with Road Department and cthers. Chairman Shepard asked if there
were any more questions concerning the completion memos. After further dis-
cussion Commissioner Paulson moved that the Board approve the memos listing the
costs in the documents Completed local improvement district 13 and Completed
local improvement district 16. Commissioner Young seconded the motion. Com-
missioner Young --aye. Commissioner Paulson --aye. Chairman Shepard --aye.
Both hearings are scheduled for October 17, 1979 at 10:00 a.m. A night hearing
was discussed. No decision was made other than it was to be looked into.
The hearing will be held on the 17 of October.
Chairman Shepard brought up a matter of cost overrun on road improvement services.
He presented a situation which he addressed to Mr. McKibben: a contractor
puts in a low bid and gets it. In working the bid, he that he is going to
run over his bid. Chairman Shepard wanted to know if this happened a lot and why.
Mr. McKibben said that one major problem is that the cost of asphalt changed
so much that the contractor cannot say how the costs will overrun his bid.
Maybe the quantity of aggregate is different then he anticipated. It was ex-
plained much to Chairman Shepard's satisfaction.
There being no further business, the meeting was adjourned.
i
von V raE 594
BOARD OF COUNTY COMMISSIONERS
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CL C. ARD, ChafriaV
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ROBERT C. PAULSON, JR., Commi_a
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ALBERT A. YOUNG, minis o r