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32-71-Minutes for Meeting August 15,1979 Recorded 8/15/1979August 15, 1979 Courtday Minutes Courthouse Annex Attendance: Clay Shepard Abe Young Bob Paulson Lynn McKibben Robert S. Lovlien Nicholas Jetson Howard Rankin Charlie Plummer Margaret Vedder George Corrigan Alice Flory (SP) Dave Jaqua Margaret Calhoun Nicholas Jepson Prot 2 Nt 71 Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioners present. First on the agenda was the Matter of Establishment of Seventh Mountain Service District. Howard Rankin, attorney representing owners of the Inn of the Seventh Mountain, came for the purpose of asking for an order for a final hearing on September 5, 1979 at 10:00 on the district formation. He also suggested that there be one further hearing held in which all property owners within the Inn of the Seventh Mountain project area would have an opportunity to petition the Board of County Commissioners to hold an election. Commissioner Young moved that the final hearing on the Matter of Establishment of Seventh Mountain Service District be held on September 5, 1979. Commissioner Paulson seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Next item on the agenda was the Hearing on the Abandonment of Public Access to a Portion of Sunnyside Blvd. in Brightenwood Estates Phase III and Woodside Ranch Phase VI. Louis Dvorak described the matter at hand. Chairman Shepard opened the hearing. Speaking in favor of the proposal, Lynn McKibben explained that, through an over- sight, they did not comply with the PL -II. It was called to his attention recently that the reserve strips had not been made in compliance with PL -II. At that time he investigated these efforts in order to have the subdivisions mentioned in Brightenwood and Woodside conform to the law. The Road Department will make the necessary ad- justments to the drawings to file with the County Clerk. Speaking in opposition, Bob Lovlien explained that the roads, in total, were accepted by the Commissioner's signature on that plat as being public right of way, and he is trying to revoke that accepted portion for one foot. They would like the Board to 19 11 unaccept it. Also speaking in opposition - Nicholas Jepson, President of High Country Investment (also adjacent property owner on the east side), reports that High Country Investments was not notified of this resolution and he would like time to have it studied by his attorneys before any dp�isions are made. Commis- sioner Paulson moved that the hearing be continuedfntil September 5 to allow Mr. Jetson to have his counsel review the resolution. :Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Moving to the next item, Chairman Shepard read the order concerning the Preliminary Hearing In the Matter of Annexation to R.F.P.D. X62 (Ziegler) and opened the hearing. There was no discussion in favor or in opposition to the order. Chairman Shepard closed the hearing. Commissioner Young moved that the final hearing be set for September 5, 1979. Chairman Shepard seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. vas 32 Fent V August 15, 1979 Courtday Minutes Courthouse Annex Page 2 The next item on the agenda was the Hearing In the Matter of the Establishment of Roads Within Rimrock Estates; Chapparal Estates; and Highland Estates. Chairman Shepard read the order establishing Highland Drive. Chairman Shepard opened the hearing in consideration of Highland Drive. Margaret Vedder of 64951 Highland Road presented a petition from virtually all the home owners on Highland Drive. They would like to have the road remain "Highland Drive". They have es- tablished addresses for several years. Next, George Corrigan of 65081 Highland Road stated that he would like the subdivision where he lives to remain Highland Drive. It was explained by Lynn McKibben that the name change was suggested to comply with the fire protection district standards. He said that if the people feel they can react safely to fire calls, they have no objections. Commissioner Young moved that the hearing be continued on September 5 when more information is gathered. Commissioner Paulson seconded it. Commissioner Young voted aye. Com- missioner Paulson voted aye. Chairman Shepard voted aye. Next, in the Matter of Establishment of All of Kendan Road, All of Harvest Lane, All of Jaguar Street, a Portion of Loma Linda Drive, a Portion of S.W. 59th Street, All of N. W. Rimrock Loop, All of N. W. 25th Street, All of Yucca Way, All of N. W. 21st Street, All of N. W. Rimrock Lane #1, All of N. W. Rimrock Lane #2, All of N. W. Rimrock Lane #3, All of N. W. Rimrock Lane #4, All of N. W. Rimrock Lane #5. Commissioner Paulson moved that the hearing be continued on Kendan Road until September 5. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Chairman Shepard opened the hearing. There was no discussion. Chairman Shepard closed the hearing. Commissioner Young moved for establishment of all the roads named except those that the previous motion covered (Highland Drive and Kendan Road). Chairman Shepard seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Regarding Highland Drive: George Corrigan mentioned that he would like some clarification on how the road was built and when it will be finished to comply with specifications (a course of oil and rock were omitted). Lynn McKibben stated that generally there are three layers of rock and three of oil put down. Contractors are having trouble putting down a good oil mat. The reason for this is the quality of the oil we are getting. In order to get the best product for the same price which they agreed upon, the manner in which the oil was put down was changed. They have essentially the same amount of rock and oil as if it had been put down in three lifts. There's a year's maintenance agreement on the road to assure its workmanship. Alice Flory of Highland Road mentioned that she feels the road is inadequate. Commissioner Paulson reported that he examined the road about a week ago and said he saw some breakdown in the shoulder area and also some loose rock on the surface in a number of spots which.will eventually be pressed into the road with more travel on the road. Other than that, it appeared to be a pretty good road. Chairman Shepard mentioned that the hearing would be continued on the 5th of September. vat 32 rgt 73 August 15, 1979 Courtday Minutes Courthouse Annex Page 3 Regarding Highland Estates: George Corrigan reported there were four or five lots in the subdivision that were added to the road district at the tail end and rather than go back to the people for a vote of acceptance, the cost of those lots was spread over people who had already acknowledged and accepted the road and the people who owned the four or five lots paid nothing. Chairman Shepard stated that the County would check into that and get back with him. Next was a Discussion re Outstanding County Nonconforming Use Permits - Louis Dvorak. The question was whether our non -conforming use permits that were granted under this 1976 ordinance have all been voided by the state statute or they have any legal effect or whether the state statute of 1977 could not have any retro- active effect. Dave Jaqua explained there was a site plan approved with this non- conforming use. He feels that if we wanted to develop in accordance with that original site plan, we probably could. Commissioner Paulson suggested that we follow Lou's advice and continue with the procedure as we have in the past reserving the right to reconsider that later if some extremely major and complicated issue would come up that would have a really significant impact on an area that we may not be thinking of now. Lou was directed to communicate that to the Planning Department. Next there was a presentation by Margaret Calhoun of International Systems, Inc. regarding grants. Her firm researches grants that are available. They could help to determine which grants the County would need and could be eligible for. There was a discussion on what services her firm provides and the means by which it provides these services. Chairman Shepard stated the County would consider the matter. The next item was regarding the Redmond Auto Wrecking Lease. Commissioner Young gave the background. Mr. Rogerson came to the County last year and asked if the County had any County land that they could lease to him for a wrecking yard. The County came up with ten acres which is adjacent to the land that Brooks leased. They did considerable research and worked with the Planning Department. They had it appraised and it was considered at that time that it was an area that would be zoned industrial. Based on that, the County made up a lease with Mr. Rogerson directing Auto Wrecking to be moved and he is now ready to move. He came in to get his permit to lay his slab and was told he could not get one because he was in an Al zone, therefore the wrecking yard would not be allowed. Chairman Shepard sug- gested that we puruse the option presented by Commissioner Paulson - to bring it up tomorrow night at the Redmond Comp Plan Meeting Work Session. Commissioner Paulson brought up the fact that there are three vacancies on the Urban Area Advisory Committee. Commissioner Paulson moved that the County appoint Roy Matthews, James Powell, and Oran Teater to the Advisory Council. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. VOL 32 FAGS 74 August 15, 1979 Courtday Minutes Courthouse Annex Page 4 Commissioner Paulson presented an inquiry from the U. S. Department of Census asking whether or not the County wanted to take part in an information campaign on the census to help get everyone to respond to the census material that it sent to them. If we get a better response, we can get a more accurate indication of what the actual population of the County is. The more accurate that indication, the better our chances of getting more revenue sharing funds. Commissioner Paulson presented a Proposed Policy for the Waiver of Conditional Use application for placement of a mobile home for medical emergency use sent to the County by Mr. Monroe. We have taken no action on his recommendation, which was August 10. Chairman Shepard informed the Board that there is a standard criteria by which the city of Bend makes determinations regarding special consideration for income groups. Commissioner•Young asked what the County is going to do about people who come into the Planning Department and say they want a Minor Petition and the Planning De- partment gives them false information. The error is discovered and the Planning Department recommends the Board of Commissioners has not approved their Minor Petition. There being no further business this day, meeting was adjourned. Respectfully submitted, BOARD OF COMMISSIONERS