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27-3-Minutes for Meeting April 05,1978 Recorded 4/5/1978S - April 5, 1978 Courtday Minutes Courthouse Annex Attendance: Abe Young - in Don Grubb Bob Montgomery Dave Hoerning Bill Monroe Gary DeBernardi Mardi Barnes Nora Bell Louis Selken George Rede hospital Robert & Theo Herwick Jim Curl Pete Moore Hap Taylor Herb Hickman Vic Russell R. A. Hatch Clay & Ruth Edwards La Donna Moore, Secretary Lucy Venator VOL 27 FACE Chairman Young was in the hospital this courtday meeting so Commissioner Don Grubb, acting Chairman, called the meeting to order at 10:00 a.m. First item on the agenda was Bid Openings for the Pengra-Huntington Road. Dave Hoerning opened and read the bids as follows: R. A. Hatch Co. $ 149,732 Vic Russel Const. Co. 129,610 Hap Taylor, Inc. 162,845 R. L. Coates 143,640 Engineers Estimate 145,836 Vic Russell Construction Co. was the apparent low bidder and after extensions are checked, the official low bidder will be announced. Next item on the agenda was Bid Openings for the Burgess-Pengra-Huntington Paving project. Dave Hoerning opened and read the bids as follows: Bend Aggregate & Paving $ 290,585 Deschutes Redi-Mix & Gravel Co. 252,260 Engineers Estimate 231,544 R. L. Coates was apparent low bidder at $252,260 and after extensions are checked, the official low bidder will be announced. Clay Edwards asked if there was a stipulation in the contracts for the curbs to be made so wheel chairs can move about. Dave Hoerning said that they were not in at the present but would be looked into and included in the contracts. A public hearing on establishing Nels Anderson Place as a County road was discussed next. Chairman Grubb opened hearings on establishment of Nels Anderson Place as a County Road. Chairman Grubb read the Order. A motion was made by Commissioner Montgomery to adopt the Order. Chairman Grubb seconded it. The vote was unanimous. vot 7 ruc April 5, 1978 Courtday Minutes Courthouse Annex Page 2 There was no discussion of Road Department or General Fund Bills. At the request of the Planning Commission Mr. Ted Smith was recommended to take the unexpired term of Jim Anderson. Commissioner Montgomery made a motion to appoint Mr. Smith to the Planning Commission. Chairman Grubb seconded the motion. Vote was unanimous. Next item on the agenda was the appointment of the Historic Site Committee. Chairman Grubb read the names of the committee consisting of: Max Merrill, John J. Frye, Richard S. Sims, Perry Herford, Douglas Smith, Steven VanSant, Bill Boyd, Don Lien, Martha Kelley, L. Ralph Hergenrader, and Fred Greenfield. Commissioner Montgomery made a motion for adoption of the appointment list. Chairman Grubb seconded the motion. Vote was unanimous. Forest CAC appointments were discussed next. Chairman Grubb opened the discussion and read the appointment list consisting of: Jess Butler, George Cleveland, Denny Newell, Richard Herrig, Barbra Sharp, Ted Young, Patrick Pilcher, Wayne Rowe, and Neil P. Harnisch. Commissioner Montgomery made a motion for adoption of this list. Chairman Grubb seconded the motion. Vote was unanimous. The people officially appointed are the voting members. Next Chairman Grubb read the list of names for appointment to the Solid Waste Advisory Committee consisting of: Joe Chotard, Del Schulzke, Robert Bristol,. Peter Geiser, Jeff Daggett, Al Smith, Bill Jay, Neil Hohnstein, Ned Dempsey, and Ted Smith. Commissioner Montgomery made a motion for acceptance of the appoint- ments. Chairman Grubb seconded the motion. Commissioner Montgomery recommended a letter of thank you be sent to former Board members. Chairman Grubb seconded the motion. Vote was unanimous. Chairman Grubb read the Order for the Renaming of Woodstock Drive to Dawn Road, Westwood Drive to Green Forest Road, Deep Woods Road to Aqua Road and First Street to Reed Road. Commissioner Montgomery asked if all people living on these streets had been notified of the impending change. Dave Goff stated that notices had been sent out to all and only one reply came back; that person would not be affected by the change. Commissioner Montgomery made a motion to accept the Order changing the street names. Chairman Grubb seconded the motion. Vote was unanimous. Discussion from those present included the meeting in LaPine on the Juvenile Work/Study Camp. Commissioner Montgomery stated there would be a finding of facts issued by the 10:00 a.m. meeting Wednesday, April 12. Chairman Grubb said the meeting was well attended and it was well conducted and the crowd was well controlled. Clay Edwards said the people attending stated it was a well- conducted meeting. va 27 w- April 5, 1978 Courtday Minutes Courthouse Annex Page 3 Next discussion was a draft Chairman Grubb submitted on County Ordinance Zoning on PL 9. District Attorney Selken was in attendance and entered into discussion. Chairman Montgomery brought up the fact that there should be changes in the Compre- hensive land use plan to consider the rural recreation subdivisions should be brought up to standard; streets should be paved and there should not be any more rural recreation areas in Deschutes County. Chairman Grubb said he had brought this subject up before and could not get an answer. District Attorney Selken said that he would look into this matter for the County. Dave Hoerning said that getting rid of some rural recreation areas would make it possible for more people to buy permanent homes and roads could then be paved. Mr. Hoerning continued that the County should be getting something settled on the 22-acre sites. District Attorney Selken said his office is looking into that matter at the present time. He stated that perhaps we may have to have public hearings. Clay Edwards asked about the subdivisions already on 22-acre sites and District Attorney Selken said that anything approved prior to 60 days is all right. Clay Edwards asked why roads can't be paved now when the subdivisions go in. Commissioner Montgomery said that is what they are trying to do now by getting rid of some of the rural recreation areas. Dave Hoerning asked that Robert D. Sutton DBA LaPine Garbage Disposal be granted a 10-year franchise to collect solid wastes and wastes in Deschutes County. Commissioner Montgomery said the County should establish a rate of increase of not more than 3% of the gross per year. He also said it should be mandatory that Sutton work with a CPA and that we receive a certified copy of his gross each year. Further, the Commission should have to give consent before this franchise can be sold to another party; any dividing of areas should have Commission approval also. Chairman Montgomery moved to adopt the Order. Chairman Grubb seconded the motion. Vote was unanimous. There being no further business, the meeting was recessed at 10:50 a.m. Respectfully submitted, BOARD OF COMMISSIONERS CHAIRMAN 0!:-,--,2 og-0, MMISSIONER h COMMISSIONER DESCHUTES COUNTY BOARD OF COMMISSIONERS April 5, 1978 - COURTDAY AGENDA - CALL TO ORDER: 10:00 a.m. Bid Openings: Pengra-Huntington Road Burgess-Pengra-Huntington Paving 10:00 a.m. Hearing: Establishment of Nels Anderson Place as County Road Vacation of unnamed road in Blakely Heights DISCUSSION - ROAD DEPARTMENT OR GENERAL FUND BILLS Appointment to Deschutes County Planning Commission Order - Renaming Woodstock Drive to Dawn Road Renaming Westwood Drive to Green Forest Road Renaming portion of Deep Woods Road to Aqua Road Renaming portion of First Street to Reed Road Discussion from those present Next Courtday - April 19, 1978