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27-182-Minutes for Meeting May 17,1978 Recorded 5/17/1978May 17, 1978 Courtday Minutes Courthouse Annex Attendance: Abe Young Don Grubb Bob Montgomery Gary DeBernardi Jon Oshel George Rede Nora Bell Jim Curtis Clay & Ruth Edwards Robert & Theo Herwick Lucia Venator Marla Rae Mardi Barnes Jack Thornton Robert Coats Reed Nelson Bob Pool Beth Bussard Dorothy Weytovich Ray Bennett La Donna Moore, Secretary va 27 rwF 19 Chairman Young called the meeting to order at 10:00 a.m. First item on the agenda was the opening of bids for Asphalt -Concrete Mix and Aggregate Base. Jon Oshel, Civil Engineer for the Road Department, opened and read the bids. Robert Coats asked to be heard before the reading of the bids and said he felt that some of the projects that are included in the bidding could be done by the maintenance crews of the County which would lower the --contractors' bid price. Chairman Young said that the County tries to let the crews do all the maintenance they can to keep them busy. R. L. Coats -.Supply of Asphalt -Concrete Mix Supply of Aggregate Base Bend Area - $56,808.00 Bend Area - $39,780.00 Sisters - 43,200.00 Sisters - 22,480.00 Redmond - 43,848.00 Redmond - 23,760.00 Next item was the bid for Paving of Bridges. Jon Oshel read the only bid from R. L. Coats for $26,700; Engineers Estimate was $10,930.00. Jon Oshel said that there would be a moving problem on this project, causing the higher price on Mr. Coats bid. Commissioner Grubb made a motion to deny the bid and use the County force for this project. Chairman Young seconded the motion and there was some discussion. Commissioner Grubb pointed out that we could buy aggregate from the low bidder and our crews could put it down. Commissioner Montgomery asked why it got this far if we knew of the moving problem before we put it out to bid. Mr. Coats made the comment that he felt the County had wanted it done all at once which would be hard for the County crews to do since there are so many projects for them to work on. Chairman Young called for the question; Commissioner Montgomery voted no. Chairman Young and Commissioner Grubb voted yes . Motion to deny the bid was passed. Next item on the agenda was the Road Department or General Fund Bills, and there was no discussion. Chairman Young read the Resolution for the Vacation of 15th Street, E Avenue, and 14th Street, all in Terrebonne, Oregon. This resolution sets up a hearing for June 21, 1978. Commissioner Montgomery moved for adoption of this resolution. Commissioner Grubb seconded it. Vote was unanimous. VUt 27 Fav 183 May 17, 1978 Courtday Minutes Courthouse Annex Page 2 Next item on the agenda were Resolutions for the establishment of streets in Chuckanut Subdivision, Larkwood Subdivision, and Hideway Subdivision. Chairman Young read the resolutions for establishment of Mel Court and Benham Road, both in Chuckanut Sub- division; the establishment of Hollygrape Street, Larkwood Drive, Robinwood Place, Wrenwood, Finchwood Drive, Dovewood Place, and Cyprus Street, all in Larkwood Sub- division, and the establishment of Marlece Lane, Jenay Court, Tanya Drive, and Milo Avenue, all in Hideway Subdivision. Chairman Young pointed out that streets are built when the subdividers build in a particular area. They are under County supervision and after 12 months if the streets have held up under the specified conditions, then they have the right to petition to be accepted into the County system. All the streets just named constitute less than a mile, but a hearing must be set in June to consider acceptance of them in to the County system of roads. Commissioner Montgomery moved for adoption of these resolutions. Commissioner Grubb seconded it. Vote was unanimous. Chairman Young then read the Resolution to File Notice Setting a Hearing for June 7, 1978, on the Proposed Pollution Control Revenue Bonds on behalf of North Pacific Products. It was explained that North Pacific intends to put in a large furnace to burn industrial waste. The Board of Commissioners' acts as the catalyst to set up the hearing for these bonds. They do not cost the taxpayer anything. Commissioner Grubb made a motion for adoption of this resolution. Commissioner Montgomery seconded it. The vote was unanimous. Next came the Order for renaming of a Public Road from 63rd Street to 73rd Street. Chairman Young read the Order and Commissioner Montgomery asked if the people living on this address had been notified. Jon Oshel checked and there was only one man on that street; however, he had not been notified. The Order was tabled until he is notified of the pending change. Chairman Young read the Order renaming a portion of Butler Market Road to 8th Street. The Order could not be found in the agenda; the Commissioners agreed that it could be signed at the 10:00 a.m. meeting on May 18, 1978. Commissioner Montgomery made a motion to adopt the order and sign it on May 18. Commissioner Grubb seconded it. The vote was unanimous. Next item on the agenda was open discussion on the Citizens for Students Safety Committee Petition. Chairman Young read the specifics of the petition. Gary-DeBernardi presented facts that showed some of these items on the petition had been taken care of. He also read Item 10 from the Complete Site Plan file approved by the Planning Commision which states that the School District is responsible for some of these proposed im- provements., Commissioner Grubb went on to explain that there is a Roads Advisory Committee that sends out a priority list each year of roads that need work done on them, and then the available money is budgeted accordingly. Denser Road was far down on the priority list, and as stated before, it is the responsibility of the school district. There are 1600 signatures on the petition presented that would like to see a bike path or something to get the children off the roads. As Commissioner Montgomery explained, the County is continually criticized on these matters, yet the County is not informed of these matters beforehand so that money could be budgeted for them. Then after the schools are completed and money has already been budgeted for roads, the people come in wanting something done. Commissioner Grubb went on to explain that Redmond, Bend, and LaPine are 3 high-priority areas. The policy has been to have 8 'f va 27 fAsE184 May 17, 1978 Courtday Minutes Courthouse Annex Page 3 districts, and the County tries to distribute the money so some get roads done each year. To do the necessary work would take all the money from the other roads and that cannot be done. Chairman Young said that the County does not have enough right- of-way at the present as they have 40 feet and would need 20 more feet, which would have to come from property owners along that road. The County does not buy nor condemn for right-of-way. Chairman Young further pointed out that the County has no objections to working with the City and School District to try and do something with these roads. He said that the County would do everything it can within their power and money available to help. Reed Nelson was next to make comments. He said the people feel that a proportionate amount should be spent where most of the people are. They are not really concerned with who pays just so the improvements are done. He explained that the group was also going to be heard at the City meeting this evening. The people would like to push getting a bike path for the children riding in this area. Their understanding is that there,is money available from the State (Up to 80%) if the plan is approved. At this point, Reed turned it over to Bob Pool from the State Highway Division to speak on the availability of State funds. Bob Pool explained that there are funds avilable through the State for bike paths; there is a Bicycle Advisory Committee in Salem that receives all requests for funds. There are 9 items to be considered with so many points for each item, and since Deschutes County has not applied for any of these funds before, there is a very strong possibility that they could receive funds. Commissioner Montgomery pointed out that if the State will help, the County can cooperate with the school district and get the bike path. Chairman Young asked that Jon Oshel from the Road Dept. and Bob Pool get together and the County will gladly work with the City and school district if they each will assume their part of the responsibility. Beth Bussard commented that the Group did realize that it wasn't only the County's responsibility, and the committee was to present the same petition to the City and the school board. Commissioner Grubb said that the property owners along Neff Road were being charged for the improvement of the road and one clinic has already put money in for this purpose so it is in the process. The City of Bend received $379,000.00 for road improvements and Neff and Denser Roads are not on their list of priorities. It is all being used for arterial improvements. Dorothy Weytovich asked if it wasn't possible to just get a bike path so that the children are off the road before shcool starts again in the fall. Commissioner Montgomery said that the main thing was to get the bike path from Neff Road to the high school. It would be almost impossible to get it all done. We are looking at 1/2 million dollars and the County doesn't have the money. Every effort will be made to help on this project though, and discussion was closed. Next on the agenda was open discussion. Chairman Young read a request from the Childrens Services Division seeking a re -hearing on the Youth Camp in LaPine. An Order was sent to the District Attorney's office, and the Commissioners were advised it was all in order. There will be no re -hearing. Commissioner Montgomery made a motion to adopt the order. Commissioner Grubb seconded it. Vote was unanimous. It vii 27 PAGE185 85 May 17, 1978 Courtday Minutes Courthouse Annex Page 4 Next item discussed was Industrial Bonds. A local representative explained that Bend Millwork has applied to build a new window division, and it appears that this project will create approximately 200 new jobs in Deschutes County. Under ORS 280 these bonds have to be approved by the county commission in the county where the project is located. Commissioner Montgomery asked if this wasn't a case where things are done by the County and State that could be done by Port Districts which would cost the taxpayers more money. Commissioner Grubb explained that these bonds in no way cost the taxpayers and Jim Curtis, Director of Economic Development, agreed with both statements. Chairman Young read the resolution. Commissioner Montgomery moved for adoption of the resolution. Commissioner Grubb seconded it. Vote was unanimous. There being no further business, court was recessed at 11:20 a.m. Respectfully submitted, BOARD OF COMMISSIONERS To SSIONER DESCHUTES COUNTY BOARD OF COMMISSIONERS May 17, 1978 - COURTDAY AGENDA - CALL TO ORDER: 10:00 a.m. Bid Openings: Asphalt -Concrete Mix & Aggregate Base Paving of Bridges DISCUSSION -- ROAD DEPARTMENT OR GENERAL FUND BILLS Resolution - Vacation of 15th Street) Vacation of E:Avenue ) All in Terrebonne, Oregon Vacation of 14th Street) Resolution - Establishment of Mel Court and Benham Road, both in Chuckanut Subdivision Resolution - Establishment of Marlece Lane, Jenay Court, Tanya Drive, and Milo Avenue, all in Hideaway Subdivision Resolution - Establishment of Hollygrape Street, Larkwood Drive, Robinwood Place, Wrenwood, Finchwood Drive, Dovewood Place, and Cyprus Street, all in Larkwood Subdivision Resolution - To File Notice Setting a Hearing for June 7, 1978, on the Proposed Pollution Control Revenue Bonds on behalf of North Pacific Products Order - Renaming of a Public Road from 63rd Street to 73rd Street Order - Renaming a Portion of Butler Market Rd. to 8th Street Discussion - Citizens for Students Safety Committee Petition Discussion from those present Next Courtday - June 7, 1978