2004-887-Resolution No. 2004-078 Recorded 6/23/2004DESCH
TES COUNTY OFFICIAL
UBLANKENSHIP, COUNTY CLERK
CJ 7004'881
NANCY
REVI D COMMISSIONERS' JOURNAL 0612312004 04;20;49 PM
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LEGAL COUNSEL
2004-887
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2003-2004 * RESOLUTION NO. 2004-078
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 General Fund, Non -Departmental,
Contingency $16,000
TO: 001-4500-491.96-36 General Fund, Non -Departmental
Adult P&P Transfers Out $16,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this -2-3fd day of June, 2004.
ATTEST:
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Recording Secretary
PAGE I OF 1 -RESOLUTION NO. 2004-078 (6/23/04)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DALY
TONT D,F,kyOLF, Commissioner
ENNIS R. LUKE, Commissioner
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date:
Resolution No.
Line -item Description
Resources
Total Resources
Requirements:
General Fund, Non -Departmental, Contingency
General Fund, Non -Departmental, Transfers Out Adult P & P
Form No.
June 23, 2004
2004-078
Budget Prior
to this
Line -item Account Resolution Inc/(Dec)
001-4500-501.97-01
001-4500-491.96-36
984,117 (16,000)
172,223 16,000
Revised
968,117
188,223
Total Requirements 1,156,340 - 1,156,340
Judi Hasse
From:
Jeanine Faria
Sent:
Wednesday, June 09, 2004 3:40 PM
To:
Judi Hasse
Cc:
Marty Wynne; Susan Ross
Subject:
Cash Transfer to Adult
Judi
Per Susan Ross's 6/8/04 email regarding appropriation transfers from the General Fund to
Fund 165 -Video Lottery and Fund 355 -Adult P & P, the BOCC authorized the transfer of
$16,000 CASH from General Fund to Fund 355 to pay for the "comp hours to employees in
excess of 50 hours".
Therefore it will be necessary to prepare a resolution, update the Cash Transfer schedule
and prepare a Cash Order, as follows:
Resolution to authorize the appropriation transfer to increase the Transfers Out line:
From: 001-4500-501.97-01 General Fund Contingency $16,000
To: 001-4500-491.96-36 General Fund Transfers Out -Adult P & P $16,000
Contingency in the eneral Fund is currently at $1,Q-3qrT17. After the $16,000 transfer,
it will be $1 ,117. Transfers Out -Adult P & P is currently at 172,223. After the
$16,000 transfer, it will be $188,223.
The Transfers In/Out Schedule should be updated to reflect the change and a Cash Order
should be prepared to transfer the cash from the General Fund to Adult P & P.
This should be done separately from the "Year End Appropriation Transfer" Resolution I am
presently working on. The "Year End Appropriation Transfer" schedule, however, does
include the appropriation transfer from the General Fund to Fund 355 allowing for the
personnel expenditure from Fund 355 described above.
Please contact me with any questions.
Jeanine
Copy: Marty Wynne and Susan Ross
Note to Susan - please let me know that I have interpreted your email correctly.
1
Message
Judi Hasse
Page 1 of 1
From:
Susan Ross
Sent:
Tuesday, June 15, 2004 3:01 PM
To:
Marty Wynne
Cc:
Judi Hasse; Christina Edleston
Subject: FW: Transfer of Appropriation
Hi Marty. Sorry, but I have to increase this request. Please transfer $36,000 from general fund contingency so
that we can increase the appropriation to fund 165 by another $10,000. Thanks.
Susan Ross
Senior Management Analyst
541-383-6713
-----Original Message -----
From: Susan Ross
Sent: Tuesday, June 08, 2004 12:19 PM
To: Marty Wynne
Cc: Judi Hasse; Christina Edleston; Jeanine Faria
Subject: Transfer of Appropriation
Marty, I will need the following appropriation transfers.
From: 001-4500-501-9701 General Fund Contingency $26,000
To: 165-0800-465-5920 Video Lottery, Grants $10,000
To: 355-8200-423-1245 Adult P&P, CJS III $16,000
The transfer to the video lottery fund is necessary because revenues exceeded expectations and we therefore
gave out more grants than originally budgeted. The transfer to the Adult Parole & Probation is necessary to pay
off comp hours to employees in excess of 50 hours. The Board of Commissioners authorized this payoff using
general fund dollars. We will also need to do a cash transfer of $16,000 to fund 355.
Susan Ross
Senior Management Analyst
541-383-6713
6/15/2004