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2004-942-Minutes for Meeting June 28,2004 Recorded 7/2/2004COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CL - COMMISSIONERS' JOURNAL 07/02/2004 10;26;29 AM IIIIIIII IIIIIIIIIIIIIIIIIIII III 2004-942 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, JUNE 28, 2004 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. DISCUSSION and Consideration of Signature of Document No. 2004-269, an Indemnity Agreement with USA Cycling, Inc. regarding the Cascade Cycling Classic Scheduled for July 7 — 11 — Judy Sumners, Risk Management 3. DISCUSSION and Consideration of Signature of Document No. 2004-271, a Services Agreement with Helion Software, Inc. for Assessment and Taxation Software Maintenance — Scot Langton, Assessor 4. DISCUSSION and Consideration of Signature of Document No. 2004-273, a Federal Grant Application for Weed Programs for the Tri -County Area (Deschutes, Jefferson and Crook Counties) — Dan Sherwin, Road Department 5. A PRESENTATION and Discussion of Approval of the Final Business Plan for the County Work Center Property: Transitional Housing and Bethlehem Inn Shelter — Becky Jackson, Adult Parole & Probation 6. DISCUSSION and Consideration of Signature of Document No. 2004-272, a Services Agreement regarding the Provision of Juvenile Treatment Foster Care Beds — Jenny Scanlon, Juvenile Community Justice Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 1 of 11 Pages rescheduling and other changes 7. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-080, Declaring an Exemption from Competitive Bidding Requirements for the Juvenile Justice Department to Obtain a New Food Service Provider — Jenny Scanlon, Juvenile Community Justice 8. DISCUSSION and Consideration of Signature of Document No. 2004-270, an Intergovernmental Agreement with the Oregon Department of Human Services to Continue Funds for a Part-time Mental Health, Drug & Alcohol Counselor — Greg Canfield, Mental Health Department 9. DISCUSSION and Consideration of Signature of Document No. 2004-134, an Intergovernmental Agreement with the Oregon Department of Human Services to Fund Self -Sufficiency Programs — Greg Canfield, Mental Health Department I O.DISCUSSION and Consideration of Signature of Document No. 2004-236, an Intergovernmental Agreement with the Accountable Behavioral Health Alliance regarding the Provision of Mental Health Services — Greg Canfield, Mental Health Department 11. DISCUSSION and Consideration of Signature of Documents No. 2004-264, No. 2004-265, No. 2004-266, and No. 2004-267, Services Contracts regarding the Provision of Psychiatric Services (Dr. Mark Williams and Dr. Joseph Barrett) and Psychiatric Nurse Services (Gayle Woosley and Don McFerran) — Greg Canfield, Mental Health Department 12. DISCUSSION and Consideration of Signature of Document No. 2004-259, an Intergovernmental Agreement with the Oregon Department of Human Services regarding Food Borne Illness Prevention Programs for Fiscal Year 2004-05 — Roger Everett, Community Development Department 13. DISCUSSION and Consideration of Approval of Document No. 2004-275, a Transportation Growth Management Grant to Fund a Consultant regarding the La Pine Main Street (Highway 97) Design Plan — Steve Jorgensen, Community Development Department Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 2 of 11 Pages rescheduling and other changes 14. DISCUSSION of the First Reading (Scheduled for Wednesday, June 30) of Ordinance No. 2004-001, Amendments to the Exclusive Farm Use Zone to Make It Consistent with State Standards — Paul Blikstad, Community Development Department 15. DISCUSSION and Consideration of Signature of a Decision Approving a Verification of Nonconforming Use of Property in the MUA-10 Zone (near Powell Butte Highway and Highway 20 East) — Catharine White, Community Development Department 16. DISCUSSION and Consideration of Whether to Hear an Appeal of the Hearings Officer's Decision Approving a Proposed Road Dedication of Bull Springs Road, Portions of Sisters Mainline Road, and a Private Road ("Loop Road") as a Local Access Road in the F-1 and RR -10 Zones (Appellant: Sisters Forest Planning Committee; Applicant: Thomas. Scheduled for Wednesday, June 30) — Catharine White, Community Development Department 17. DISCUSSION regarding an Order Placing a Ballot Measure before Voters on the November 2004 General Election Ballot regarding the Formation of a Transit District — Mark Pilliod, Legal Counsel 18. DISCUSSION and Consideration of Signature of Document No. 2004-274, an Intergovernmental Agreement with the City of Redmond regarding the County Providing Communications and Information Technology Services to the City — Mark Pilliod, Legal Counsel 19. CONSIDERATION of Signature of Document No. 2004-268, a Services Agreement with Sagebrush Printing & Copy Center for the Printing of Basic County Stationery — Mark Pilliod, Legal Counsel 20. DISCUSSION and Consideration of Signature of Order No. 2004-052, Approving the Year-end Cash Transfer for the Deschutes County Budget for Fiscal Year 2003-04, and Directing Entries — Marty Wynne, Finance Department 21. DISCUSSION and Consideration of Signature of Resolution No. 2004-084, Approving the Year-end Transfer of Appropriations within Various Funds of the Deschutes County Budget for Fiscal Year 2003-04 — Marty Wynne, Finance Department Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 3 of 11 Pages rescheduling and other changes CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 22. CONSIDERATION of Ratification of the Sunriver Service District's Contract with the International Association of Firefighters (Scheduled for Monday, June 28) — Sharon Smith, for Sunriver Service District 23. A PUBLIC HEARING (Scheduled for Wednesday, June 30), and Consideration of Signature of Resolution No. 2004-074, Adopting the Sunriver Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office 24. DISCUSSION and Consideration of Signature (Scheduled for Wednesday, June 30) of Resolution No. 2004-075, Levying Ad Valorem Taxes and Making Appropriations to the Sunriver Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 25. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-062, Adopting the 9-1-1 County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office 26. DISCUSSION and Consideration of Signature of Resolution No. 2004-063, Levying Ad Valorem Taxes and Making Appropriations to the 9-1-1 County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 27. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-064, Adopting the Extension/4-H County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions,. Page 4 of 11 Pages rescheduling and other changes 28. DISCUSSION and Consideration of Signature of Resolution No. 2004-065, Levying Ad Valorem Taxes and Making Appropriations to the Extension/4-H County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 29. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-066, Adopting the Black Butte Ranch County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office 30. DISCUSSION and Consideration of Signature of Resolution No. 2004-067, Levying Ad Valorem Taxes and Making Appropriations to the Black Butte Ranch County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 31. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-068, Adopting the Bend Library County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office 32. DISCUSSION and Consideration of Signature of Resolution No. 2004-069, Levying Ad Valorem Taxes and Making Appropriations to the Bend Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 33. PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-070, Adopting the Redmond Library County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 5 of 11 Pages rescheduling and other changes 34. DISCUSSION and Consideration of Signature of Resolution No. 2004-071, Levying Ad Valorem Taxes and Making Appropriations to the Redmond Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT (Scheduled for Wednesday, June 30) 35. A PUBLIC HEARING, and Consideration of Signature of Resolution No. 2004-072, Adopting the Sunriver Library County Service District Budget for Fiscal Year 2004-05 - Susan Ross, Commissioners' Office 36. DISCUSSION and Consideration of Signature of Resolution No. 2004-073, Levying Ad Valorem Taxes and Making Appropriations to the Sunriver Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries - Susan Ross, Commissioners' Office RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 37. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572) Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 6 of 11 Pages rescheduling and other changes Monday, June 28, 2004 8:00 a.m. Meeting of Selection Group re: Permanent Sheriff Fund Advisory Committee 10:00 a.m. Board of Commissioners' Work Session — at the OLD LOCATION — 1130 NW Harriman St. 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice Tuesday, June 29, 2004 1:00 P.M. Congressman Walden and Staff — Round Table Meeting with Representatives of the Small Business Administration and Others — in the New Location, 1300 NW Wall Street Wednesday, June 30, 2004 10:00 a.m. Board of Commissioners' Meeting — at the OLD LOCATION -1130 NW Harriman 12:00 noon Retirement Luncheon for Elaine Mikkelborg of Parole & Probation — new building Thursday, July 1, 2004 8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, at Sisters City Hall 10:00 a.m. Regular Meeting regarding Inside Deschutes County Video Newsmagazine Monday, July 5, 2004 Most County offices will be closed to observe the 4`h of July holiday. Please note: There will be no Monday work session or regular Wednesday Board meeting this week. Thursday, July 8, 2004 7:00 a.m. Regularly Scheduled Meeting with the City of Redmond Council, at Redmond City Hall 12:00 noon Regular Meeting of the Audit Committee 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fairgrounds Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 7 of 11 Pages rescheduling and other changes Monday, July 12, 2004 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Tuesday, July 13, 2004 8:00 a.m. Meeting regarding Pelton Round Butte Dam Agreement 8:30 a.m. Meeting with Federal Lobbyist 12:00 noon Regular Meeting of the Audit Committee 3:00 p.m. Regularly Scheduled Meeting with Director of Information Technologies WednesdU, July 14, 2004 7:30 a.m. Regularly Scheduled Meeting with the Bend City Council, at the County 10:00 a.m. Board of Commissioners' Meeting - in the New Building, 1300 NW Wall St. 1:15 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of the Solid Waste Department 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Monday, July 19, 2004 11:00 a.m. Employee Benefits Advisory Committee Meeting 1:30 p.m. Administrative Liaison Tuesday, July 20, 2004 3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fairgrounds/Expo Center Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 8 of 11 Pages rescheduling and other changes Monday, July 26, 2004 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice Wednesday, July 28 through Sunday, August 1 Annual Deschutes County Fair at the Fairgrounds & Expo Center, Redmond Wednesday, July 28, 2004 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, August 2, 2004 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. LPSCC (Local Public Safety Coordinating Committee) Meeting Wednesday, August 4, 2004 10:00 a.m. Board of Commissioners' Meeting Monday, August 9, 2004 10:00 a.m. Board of Commissioners' Work Session 12:00 noon Regularly Scheduled Meeting with Department Heads 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 9 of 11 Pages rescheduling and other changes Wednesday, August 11, 2004 10:00 a.m. Board of Commissioners' Meeting 1:15 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of the Solid Waste Department 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Mondaygust 16, 2004 1:30 p.m. Administrative Liaison Tuesday, August 17, 2004 11:00 a.m. Employee Benefits Advisory Committee Meeting 3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair/Expo Center Wednesdaygust 18, 2004 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families, at CCF Wednesday, August 25, 2004 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office 4:00 p.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice, at Juvenile Monday, August 30, 2004 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 10 of 11 Pages rescheduling and other changes Wednesday, September 1, 2004 10:00 a.m. Board of Commissioners' Meeting Monday, September 6„ 2004 Most County offices will be closed to observe the Labor Day holiday. Tuesday, September 7, 2004 1:30 p.m. Administrative Liaison 3:30 p.m. LPSCC (Local Public Safety Coordinating Committee) Meeting Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Work Session Agenda Please Note: Board meetings are subject to Monday, June 28, 2004 last-minute agenda additions, deletions, Page 11 of 11 Pages rescheduling and other changes Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org ADDITIONS TO THE AGENDA BOARD OF COMMISSIONERS' MEETING MONDAY, JUNE 289 2004 A. DISCUSSION and Consideration of Signature of Documents No. 2004-276 through 2004-281, Community Partner Lease Agreements for Fiscal Year 2004-05 with Interfaith Volunteer Caregivers, El Programa de Ayuda, Court Appointed Special Advocates (CASA), Community Dispute Resolution Program, Kemple Children's Dental Clinic, and the Heart of Oregon — Jenny Scanlon, Juvenile Community Justice B. CONSIDERATION of Signature of Letters Appointing Allan Bruckner, Jacques DeKalb, Judy Duncan, Chris Earnest, Gary Everett, Charles Humphreys, Dennis Krakow, Darryl Nakahira, Bill Pfeifer, Karen Rawnsley, Leland Smith, Lindsay Stevens, and Randall Wight to the Sheriff Department Permanent Funding Advisory Ad Hoc Committee B. CONSIDERATION of Chair Signature of an Oregon Liquor Control License Application for the La Pine Inn Restaurant