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26-607-Minutes for Meeting February 01,1978 Recorded 2/1/1978L February 1, 1978 Courtday Minutes Courthouse Annex Attendance: Abe Young Don Grubb Bob Montgomery Dave Hoerning Gary DeBernardi Charles Plummer Eileen Donaldson K. E. Speakman Norma Jay Fread J. E. Curtis Clay & Ruth Edwards Nora Bell Robert Paulson Jack Thornton 'CL Ann Free Polly Spofford Dorothy Chakarun Frank Chakarun Bess J. Coulthurst John Coulthurst Gordon R. Hallin Dick Barton Dick Roberts Margaret Alt Chris Williams John J. Killen George Rede Lucia Venaotr, Secretary 26 rnf 607 Chairman Young opened the meeting at 10:00 a.m. Abe and Don presented Bob a gavel for his year as Chairman of the Board of Commissioners. First item on the agenda was a 10:00 a.m. hearing on a Land Transfer to the Tumalo Domestic Water District. Dave Hoerning explained this was being done so the water disctictIcan have a site for their water storage tank. Dave said the land contained approximately 17.3 acres in Section 21, T16S, R12EWM. Commissioner Montgomery said the property could be used for matching money for future grants. There were no objections from the audience. Chairman Young read the order. Commissioner Montgomery moved they approve the land transfer to Tumalo Domestic Water Supply District. Commissioner Grubb seconded the motion. Commissioner Montgomery feels it is good policy to keep public land for public use. Mrs. Inez Fuller from Tumalo asked the location of the land. Dave Hoerning explained the location on a map to Mrs. Fuller. John Culthurst expressed gratitude to the Commissioners for their help and thanked them for the land. Vote on the motion was unanimous. Gary DeBernardi, Coordinator told the audience they had preliminary access approval from the State Highway Department to the land. There was no discussion on Road Department or General Fund bills. Decision on the Supplemental Budget was next. The public hearing was held January 24, 1978, but the Commission delayed their decision until this meeting. Chairman Young explained that monies for the supplemental budget were monies received since the budget was adopted. Commissioner Grubb moved they adopt the Supplemental Budget except for the CETA Line Item Transfer which was put in the supplemental budget in error. Comm- issioner Montgomery seconded the motion and asked if there were any neva job positions created in the supplemental budget. Commissioner Grubb said no, they were only funding positions already filled. Commissioner Montgomery asked if the trucks the road department are replacing will go. Dave Hoerning said they will be sold at public auction hopefully before the new fiscal year. Vote on the motion was unanimous. February 1, 1978 Courtday Minutes Courthouse Annex Page 2 Chairman Young read a resolution on Annexation to Cloverdale Rural Fire Protection District. Dave Hoerning explained the location on the proposed annexation as south of Plainview Road and north of the county property in that area. Commissioner Montgomery moved they set February 22, 1978 as the preliminary hearing on this annexation. Commissioner Grubb seconded the motion. Vote was unanimous. Scheduled next the first reading on an amendment to County Ordinance No. 203-9, Regulating Dog Kennels, Pet Shops and License Fees. Chairman Young read the amendment which added to Section three: that funds collected shall be deposited in the Dog Control Fund. Second reading will be February 15, 1978. If there are no objections at that time, the amendment will be adopted. Chairman Young said the name of Mrs. Schembari was recommended to the Commission as being interested in serving on the Dog Control Board. She would fill one of the two vacancies. Commissioner Grubb moved they appoint Mrs. Schembari to a two year term on the Dog Control Board. Commissioner Montgomery seconded the motion. Vote was unanimous. Under open discussion, Commissioner Montgomery proposed that the Commissioners meet every day at 10:00 a.m. to sign plats, turnaround documents and conduct day to day county business. He feels the county is growing too rapidly to hold business matters over forthe 1st and 3rd Wednesdays. Major decisions and public hearings would still be set on the lst and 3rd Wednesdays. Comm- issioner Grubb concurrs with this proposal. Commissioner Grubb asked Louis Selken his legal opinion on this matter. Mr. Selken feels it is a good idan and does not violate the open meeting law. Deputy DA, Bill McCann researched the statute for Commissioner Montgomery and he feels it is a good idea. Commissioner Montgomery moved the Deschutes County Commissioners meet every workday at 10:00 a.m. to transact county business. Commissioner Grubb seconded the motion. Polly Spofford asked if major policy decisions would be determined at these daily meetings. She was told no. Dave Hoerning said if an occasion arose whereby a public hearing was to be held on one of these days, it would be advertised in the paper and posted. There will be no agendas for the meetings. Gary DeBernardi questioned whether or not the Commissioners small conference room would be adequate as Conference Room "A" is usually reserved. Vote on the motion was unanimous. First meeting will be February 2, 1978. Eileen Donaldson of United Senior Citizens presented her proposal to the Commission for $1,540 to extend the dial-a-ride bus service three miles outside the city limits of Bend. This request would be contingent upon the City of Bend agreeing to extend the bus service. Commissioner Montgomery asked if Revenue Sharing funds could be used for this purpose. Commissioner Grubb said yes. Commissioner Montgomery moved they approve the grant to the Senior Citizens for extended bus service. Commissioner Grubb seconded the motion. Vote was unanimous. Commissioner Grubb told the audience that Senior Citizens of other areas of the county are eligible for a similar grant if they wish to apply. Commissioner Montgomery feels this is making good use of revenue sharing funds. ti VOL 26 Fa 699 February 1, 1978 Courtday Minutes Page 3 Chairman Young took issue with an editorial in the Bulletin whereby they were critical of county officials not taking more action improving roads near urban boundary areas. He told the audience the county had given $831,687.27 to the cities in the county the past three years for road improvement. He continued by reading a long list of roads in the urban boundary area the county had improved. Contrary to what the editorial said, Deschutes County does not levy property taxes for road improvements. Roads are built and improved with revenue from gas tax and vehicle taxes that the county receives as well as the cities. He felt the editorial was unfair to the county because it did not reflect the facts as they are. He asked that any citizen with questions ask the County Commissioners and they will get the facts as they are. Mrs. Donaldson thanked the Commission for their assistance in helping the Senior Citizens expand their bus service. There being no further business or discussion, meeting was recessed at 10:35 a.m. Respectfully submitted, BOARD OF COMMISSIONERS 0 %� :�YW 2/1 M �b� CHAIRMAN 10 COMMISSIONER CALL TO ORDER: DESCHUTES COUNTY BOARD OF COMMISSIONERS February 1, 1978 - COURT DAY AGENDA - 10:00 a.m. Hearing Land Transfer to Tumalo Domestic Water Supply District DISCUSSION OF ROAD DEPARTMENT OR GENERAL FUND BILLS: Decision - Supplemental Budget for Fiscal Year 1977-78 Resolution - Annexation to Cloverdale Rural Fire Protection District 1st Reading - Amendment to County Ordinance No 203-9 Regulating Dog Kennels, Pet Shops & License Fees Appointment to Dog Control Board Discussion from those present Next Courtday - February 15, 1978