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2004-959-Minutes for Meeting June 28,2004 Recorded 7/7/2004DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL 1111111111111111111111111111111 2004-9511 CLERK RKCJ 1004.959 07/07/2004 09;58;24 AM DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 283, 2004 Commissioners' Hearing Room - Administration Building 1130 NW Harriman St., Bend Present were Commissioners Dennis R. Luke, Michael M. Daly and Tom DeWolf. Also present were Mike Maier, County Administrator; Tom Blust, Road Department; Mark Pilliod and Laurie Craghead, Legal Counsel; Becky Wanless, Adult Parole & Probation, Roger Everett, Kevin Harrison and Steve Jorgensen, Community Development; and Greg Canfield, Mental Health. Also in attendance were Susan Ross and Ted Schassberger, Commissioners' Office; and four other citizens. No representatives of the media were present. Chair Mike Daly opened the meeting at 10: 03 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-269, an Indemnity Agreement with USA Cycling, Inc. regarding the Cascade Cycling Classic Scheduled for July 7 —11. DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 1 of 13 Pages 3. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-271, a Services Agreement with Helion Software, Inc. for Assessment and Taxation Software Maintenance. Scot Langton explained that this year the County will have an on-site person from Helion Software who will basically act as the Information Technology person for the Assessor's Office. There are still some technical issues to work out relating to the use of the software, and these issues also affect the Tax Department. A grant covers about one-third of the cost. DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 4. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-273, a Federal Grant Application for Weed Programs for the Tri -County Area (Deschutes, Jefferson and Crook Counties). Tom Blust stated that a $54,000 grant from the U.S. Forest Service is expected, but in-kind matching from two other counties is needed. Intergovernmental agreements will have to be entered into with those two counties in order to guarantee their portion. Commissioner Luke instructed Mr. Blust to go ahead and apply for the grant, and work on getting the intergovernmental agreements in place prior to the anticipated acceptance of the grant. DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 5. Before the Board was a Presentation and Discussion of Approval of the Final Business Plan for the County Work Center Property: Transitional Housing and Bethlehem Inn Shelter. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 2 of 13 Pages Becky Wanless (previously Jackson), Director of Adult Parole & Probation said she had given the final draft of the agreement to the Board last week for its review Commissioner Luke asked about meals being provided. He wants to be sure than Community Development's Health Inspector has approved of serving food in the facility. Ms. Wanless stated that John Mason of Community Development did a site visit. Roger Everett then spoke, and explained that the Department approves of non-perishable foods, which includes typical breakfast items such as hot and cold cereals, muffins, and so on. Commissioner Luke then asked if the neighbors had their concerns addressed at the last public meeting. Ms. Wanless said that one of their concerns was the school bus stop, which has been moved. The employees of her department have agreed to drive through the neighborhood whenever they are coming to or leaving the facility, just to keep an eye on things. Also, the representatives of Bethlehem Inn have agreed that if a client shows up intoxicated, they will hold that person in a separate area of the work center facility so they won't be wandering through the area. Ms. Wanless explained that the transitional housing portion would open on July 6; Bethlehem Inn will open in October. The representatives of Bethlehem Inn have also agreed to cover the cost of dinner meals for the transitional housing residents in addition to providing meals for their own clients. She further stated that a lot of the concerns of the local residents were quelled after the second meeting with them. However, approximately six weeks after the facility is operational there will be another neighborhood meeting to make sure no problems have arisen. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 6. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-272, a Services Agreement regarding the Provision of Juvenile Treatment Foster Care Beds. This item will be addressed at a later date. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 3 of 13 Pages 7. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-080, Declaring an Exemption from Competitive Bidding Requirements for the Juvenile Justice Department to Obtain a New Food Service Provider. This item will be addressed at a later date. 8. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-270, an Intergovernmental Agreement with the Oregon Department of Human Services to Continue Funds for a Part-time Mental Health, Drug & Alcohol Counselor. Greg Canfield said that this agreement continues services for a .75 certified drug and alcohol counselor. DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 9. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-134, an Intergovernmental Agreement with the Oregon Department of Human Services to Fund Self -Sufficiency Programs. Greg Canfield explained that this agreement continues the program, and covers a 1.5 FTE position. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 4 of 13 Pages 10. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-236, an Intergovernmental Agreement with the Accountable Behavioral Health Alliance regarding the Provision of Mental Health Services. Greg Canfield said that a new agreement has been developed to address some changes that have taken place over the past few years. Some issues are still being addressed. DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 11. Before the Board was a Discussion and Consideration of Signature of Documents No. 2004-264, No. 2004-265, No. 2004-266, and No. 2004-267, Services Contracts regarding the Provision of Psychiatric Services (Dr. Mark Williams and Dr. Joseph Barrett) and Psychiatric Nurse Services (Gayle Woosley and Don McFerran). DEWOLF: Move approval. LUKE: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 12. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-259, an Intergovernmental Agreement with the Oregon Department of Human Services regarding Food Borne Illness Prevention Programs for Fiscal Year 2004-05. Roger Everett said there are a couple of items that need to be included, per Legal Counsel. Laurie Craghead clarified that the State didn't put in the clauses relating to the tort claims act and County debt limitation. LUKE: Move approval, subject to legal review. DEWOLF: Second. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 5 of 13 Pages VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 13. Before the Board was a Discussion and Consideration of Approval of Document No. 2004-275, a Transportation Growth Management Grant to Fund a Consultant regarding the La Pine Main Street (Highway 97) Design Plan. Steve Jorgensen stated that this item still needs further legal review, in regard to including the same two provisions discussed earlier. The Oregon Department of Transportation is providing most of the funding for this project, which includes crosswalks, coordination of signals, traffic calming items and other details. There is a small in-kind match required of the County. LUKE: Move approval, subject to legal review. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 14. Before the Board was a Discussion of the First of Ordinance No. 2004-001, Amendments to the Exclusive Farm Use Zone to Make It Consistent with State Standards. This item will be addressed at the Wednesday, June 30 Board meeting. 15. Before the Board was a Discussion and Consideration of Signature of a Decision Approving a Verification of Nonconforming Use of Property in the MUA-10 Zone (near Powell Butte Highway and Highway 20 East). Laurie Craghead stated that Cathy White did a good job putting together a major rewrite that covers everything. LUKE: Move approval. DEWOLF: Second. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 6 of 13 Pages VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 16. Before the Board was a Discussion and Consideration of Whether to Hear an Appeal of the Hearings Officer's Decision Approving a Proposed Road Dedication of Bull Springs Road, Portions of Sisters Mainline Road, and a Private Road ("Loop Road") as a Local Access Road in the F-1 and RR -10 Zones (Appellant. Sisters Forest Planning Committee; Applicant. Thomas.). Kevin Harrison provided some background of this item, which is associated with a partition submitted by the Thomas'. A key condition of approval at the time was a dedication of a portion of Bull Springs Road. Commissioner DeWolf observed that at the time of its decision, the Board required the dedication to take place, and asked if there would be a perceived problem with bias in this instance. Laurie Craghead indicated that the Board could still find that it is not possible to dedicate it. At the time of the hearing, there were questions about the applicants' ability to do so. The opponents have now brought this issue up again. The appellant has not requested a de novo hearing. Ms. Craghead said that she would have more information on Wednesday regarding the applicants' willingness to extend the 150 -day time limit, as July 19 is the deadline. She added that staff recommends that the Board hear this appeal, as there are some Code interpretation factors to consider. This item will be addressed at the Wednesday, June 30 Board meeting. 17. Before the Board was a Discussion regarding an Order Placing a Ballot Measure before Voters on the November 2004 General Election Ballot regarding the Formation of a Transit District. Mark Pilliod said that little progress has been made at this point. The City of Bend finally provided the legal description, which now needs to be reviewed by the Surveyor. The Assessor will provide estimated costs. The City's attorney has been advised that the County will generate internal expenses, and is attempting to convince the City to contribute. This item will be addressed at a later date. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 7 of 13 Pages 18. Before the Board was a Discussion and Consideration of Signature of Document No. 2004-274, an Intergovernmental Agreement with the City of Redmond regarding the County Providing Communications and Information Technology Services to the City. Commissioner Luke pointed out that this is a great program that benefits both the City of Redmond and the County. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 19. Before the Board was a Discussion of Signature of Document No. 2004-268, a Services Agreement with Sagebrush Printing & Copy Center for the Printing of Basic County Stationery. LUKE: Move approval, subject to legal review. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. 20. Before the Board was a Discussion and Consideration of Signature of Order No. 2004-052, Approving the Year-end Cash Transfer for the Deschutes County Budget for Fiscal Year 2003-04, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. 21. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-084, Approving the Year-end Transfer of Appropriations within Various Funds of the Deschutes County Budget for Fiscal Year 2003-04. This item will be addressed at the Wednesday, June 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 8 of 13 Pages CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 22. Before the Board was a Discussion and Consideration of Ratification of the Sunriver Service District's Contract with the International Association of Firefighters. This item will be addressed at the Wednesday, June 30 Board meeting. 23. Before the Board was a Discussion of a Public Hearing and Consideration of Signature of Resolution No. 2004-074, Adopting the Sunriver Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 24. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-075, Levying Ad Valorem Taxes and Making Appropriations to the Sunriver Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 25. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-062, Adopting the 9-1-1 County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 26. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-063, Levying Ad Valorem Taxes and Making Appropriations to the 9-1-1 County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 9 of 13 Pages CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 27. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-064, Adopting the Extension/4-11 County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 28. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-065, Levying Ad Valorem Taxes and Making Appropriations to the Extension/4-11 County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE COUNTY SERVICE DISTRICT 29. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-066, Adopting the Black Butte Ranch County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 30. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-067, Levying Ad Valorem Taxes and Making Appropriations to the Black Butte Ranch County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 31. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-068, Adopting the Bend Library County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 10 of 13 Pages 32. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-069, Levying Ad Valorem Taxes and Making Appropriations to the Bend Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT 33. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-070, Adopting the Redmond Library County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 34. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-071, Levying Ad Valorem Taxes and Making Appropriations to the Redmond Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 35. Before the Board was a Discussion of a Public Hearing, and Consideration of Signature of Resolution No. 2004-072, Adopting the Sunriver Library County Service District Budget for Fiscal Year 2004-05. This item will be addressed at the Wednesday, June 30 Board meeting. 36. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2004-073, Levying Ad Valorem Taxes and Making Appropriations to the Sunriver Library County Service District Budget for Fiscal Year 2004-05, and Directing Entries. This item will be addressed at the Wednesday, June 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 11 of 13 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS Before the Board were Additions to the Agenda. A. Before the Board was a Discussion and Consideration of Signature of Documents No. 2004-276 through 2004-281, Community Partner Lease Agreements for Fiscal Year 2004-05 with Interfaith Volunteer Caregivers, El Programa de Ayuda, Court Appointed Special Advocates (CASA), Community Dispute Resolution Program, Kemple Children's Dental Clinic, and the Heart of Oregon. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. B. Before the Board was Consideration of Signature of Letters Appointing Allan Bruckner, Jacques DeKalb, Judy Duncan, Chris Earnest, Gary Everett, Charles Humphreys, Dennis Krakow, Darryl Nakahira, Bill Pfeifer, Karen Rawnsley, Leland Smith, Lindsay Stevens, and Randall Wight to the Sheriff Department Permanent Funding Advisory Ad Hoc Committee. LUKE: Move approval. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. C. Before the Board was a Discussion of Chair Signature of an Oregon Liquor Control License Application for the La Pine Inn Restaurant. DEWOLF: Move approval. LUKE: Second. Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 12 of 13 Pages VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. D. Before the Board was a Discussion of Signature of Agreements relating to the Medical Ridge Brokerage Program. Susan Ross explained that the agreements with Central Oregon Intergovernmental Council and the State need to be extended for a year. LUKE: Move approval of both agreements. DEWOLF: Second. VOTE: DEWOLF: Yes. LUKE: Yes. DALY: Chair votes yes. Being no further items brought before the Board, Chair Daly adjourned the meeting at 10:50 a.m. DATED this 28th Day of June 2004 for the Deschutes County Board of Commissioners. is ael M. Daly, Ch r �z D anis R. Luke, Commissioner ATTEST: Tom DeWolf, Commi§SfUffer Recording Secretary Minutes of Board of Commissioners' Work Session Monday, June 28, 2004 Page 13 of 13 Pages