2004-961-Minutes for Meeting June 28,2004 Recorded 7/7/2004DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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2004-0di
CLERKDS U200-991
07/07/2004 09;58;24 AM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF SPECIAL MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 289 2004
Commissioners' Meeting Room - Administration Building
1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tom DeWolf.
Also present were Mike Maier, County Administrator; Susan Ross and Anna
Johnson, Commissioners' Office; and Les Stiles and Jim Ross, Sheriffs Office. No
representatives of the media or other citizens were present.
The meeting began at 8:10 a.m. The purpose of the meeting was to clam the
mission and parameters of the work of the Sheriffs Permanent Funding Advisory
Committee, whose members have been selected; and to discuss how to arrange for
a committee coordinator and first meeting of the group.
Sheriff Stiles pointed out that parameters need to be established so that the group
will understand that there are some requirements, primarily set by law, which
cannot be subject to negotiation. He was concerned that because of the strong
personalities of the committee members, they need to be aware that there are some
aspects of the issue that can't be changed.
Commissioner DeWolf asked that the language establishing the mission and work
expected of the committee members be softened; for instance, the words "will not"
should be avoided, and replaced by empowering words. Part of the overview of
the issue can include addressing items that are not subject to change.
He suggested that the first meeting should provide an overview of the mission and
educate the group on the basics. The Sheriff should give a scaled-down "Citizen
Academy" to familiarize the group with the workings and responsibilities of the
Sheriffs Office, and how the current tax levy system affects its operation. The
Minutes of Special Meeting regarding Sheriff Permanent Funding Advisory Committee
Monday, June 28, 2004 Page 1 of 2 Pages
Finance Director, Marty Wynne, would then provide an overview of the financial
aspects of the current tax levy and how it fits into the County's budget.
It may also be valuable to provide information on how other counties handle the
funding of their Sheriffs Office, especially since there are only a few Sheriff
districts in the state that operate off a levy.
Mike Maier suggested that the first meeting include the mission and basic
parameters of the work that is expected of the committee, and that information be
provided to the members to review prior to their second meeting. The first meeting
should also include the committee decision on which person should act as chair of
the group.
Susan Ross is looking into locating a person to act as the committee coordinator.
This person would organize and attend the meetings, take notes and generally keep
the group on task. It was decided the first meeting would not take place until the
coordinator is in place, especially since some of the members are out of town on
vacations and it may be challenging getting them all together in the near future.
The members will be contacted in order to find out their preferences regarding
meeting dates and times.
The selection committee members were asked to make their changes to the proposed
mission statement and parameters and submit them to Anna Johnson, who will
consolidate the changes and provide them to the members for further review.
Being no further discussion, the meeting ended at 8:40 a.m.
DATED this 28th Day of June 2004 for the Deschutes County Board of
Commissioners.
Daly,
is R. Luke, Qpmmi5,6oner
ATTEST:_ 64 Tom De
Recording Secretary
Minutes of Special Meeting regarding Sheriff Permanent Funding Advisory Committee
Monday, June 28, 2004 Page 2 of 2 Pages