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17-903-Minutes for Meeting March 06,1974 Recorded 3/6/1974f 7 BE IT REMEMBERED, That at a regular meeting of the County Commission held this 6th day of March, 1974, all Commissioners being present, the following business was transacted: IN THE MATTER OF CLAIMS AGAINST THE COUNTY: The following bills were presented and ordered paid: Allen D. Kollen Gen. Fund: Juvenile -Witness Fees $ 5.00 Anthony Moschetti Road Fund: Equip. Repair -1.50; Road Fund: Main. Other Equip. -6.00 7.50 ARCO Dog License Fund: Tray. Exp. 48.15 Armco Steel Corp. Road Fund : Culvert Pipe 1,310.00 6 & D Auto Glass Road - Fund: Equip. Repair 45.00 Bancroft -Whitney Gen. Fund: D.A.-Books & Pub. -98.70; Law Library Fund: Books & Pub. -204.45 303.15 Beal I Pipe & Tank Road Fund : Culvert Pipe 117.60 Bend Aggregate & Pay. Road Fund: Asphalt & Agg. 1,060.56 Bend Garbage Co. Gen. Fund: Cthse.-Utilities 44.50 Bend Lock & Key Ser. Road Fund: Gen. Exp. 15.75 Bend Medical Supply Gen. Fund: Home Health -Equip. Repair -96.25; File Cabinet & Typewriter -69.00 165.25 Bend Troy Laundry Gen. Fund: Gen. Health -Med. Sup. 2.62 Bend Upholstery Gen. Fund: Assessor -Tray. Exp. 45.00 Bend Vacuum & Sew. Gen. Fund: Cthse.-Of. Sup. 5.75 Bend Water Dept. Gen. Fund: Utilities -63.85; Road Fund: Utilities -24.10; Solid Waste Fund: Misc., Mat., Fenc.-29.20 117.15 Bill Lee Construction Road Fund: Culvert Pipe 181.60 Blake Moffitt & Towne Road Fund: Gen. Exp. 26.98 Blue Flame Gas Ser. Road Fund: Main. of Buildings 35.80 Bob Thomas Chevrolet Road Fund: Equip. Repair 43.97 Bob Wilson Curb Cons. Road Fund : Culvert Pipe 62.00 Burroughs Corp. Gen. Fund: Assessor -Of. Sup. 23.40 Carol Swindling Gen. Fund: Plan. -Of. Sup. (3idg.-13.87; Gen. Fund: Plan. -Tray. Exp. Bldg. -9.00 22.87 Cascade Auto Parts Road Fund: Road Equip. Repair -396.78; Road Fund: Lube -3.84 400.62 Cascade Natural Gas Gen. Fund: Cthse.-Utilities-732.01; Road Fund: Utilities -229.64 961.65 Cascade Office Equip. Gen. Fund: Assessor -Of. Sup. -37.56; Gen. Health -Of. Sup. -I.94; Fam. Plan. -Of. Sup. -3.56 43.06 Cen. Electric Co-op Civil Defense Non -Tax: Search & Rescue -75.00; Solid Waste Fund: Misc., Mat., Fenc.-50.48 125.48 Cen. Ore. Welders Sup. �en. Fund: Home Health -Equip. Repair -137.80; Road Fund.: Equip. Repair -25.09 162.89 Centro Business Form Gen. Fund: Clerk -Of. Sup. 287.50 Charles Bruning Co. Road Fund: Engin. Sup. 54.73 Charlie Porter Gen. Fund: Abun. Food -Extra Help 55.13 Childrens Ser. Div. Gen. Fund: Juvenile -Foster Care & J -J 273.47 City of Redmond Road Fund: Utilities 5.00 Coast to Coast Store Road Fund.: Gen. Exp. 3.30 David S. Spence, MD Gen. Fund: Cir. Ct.-Exam of Incompetent 50.00 Dept. General Ser. Gen. Fund: Jail -Jail Exp. 5.85 Dept. of Revenue Gen. Fund: Assessor -Of. Sup. 19.00 Deschutes Auto Parts Road Fund: Equip. Repair 12.70 Des. County Road Dept Gen. Fund: Abun. Food -Rent -300.00; Gen. Fund: Assessor -Tray. Exp. -210.38 510.38 Des. Co. Treasurer Gen. Fund: Home Health -Space Allowance 63.75 Deschutes Ready -Mix Road Fund: Culvert Pipe 261.68 Donald E. Devlin Gen. Fund: D.A.-Crime Investigation 130.95 Dr. Stewart Tuft Gen. Fund: Fam. Plan. -Professional Ser. 50.00 Dunham Printing Co. Gen. Fund: Clerk -Of. Sup. 52.65 Edward G. Norgaard Gen. Fund: Tax -Education Training 100-00 Empire Communications Gen. Fund: Gen. Health -Radio, Telephone 45.50 V�L 11 1.7 wv, 904 Eriksen's Stationery Gen. Fund: Gen. Health -Of. Sup. -3.12; Road Fund: Of. Sup. -22.92; Engin. Sup. -74.25 $ 100.29 F. C. Sholes Sheriff Gen. Fund: Other Cty. Con. -Land Sale Cost 17.58 Farwest Steel Corp. Road Fund: Equip. Repair -33.83; Road Fund: Bridge Mat. -334.32 368.15 Fowler Printing Co. Gen. Fund: Gen. Health -Of. Sup. 144.55 Fred Bale Dog License Fund: Refunds & Adjustments 4.00 Gibson Air Service Gen. Fund: Sheriff -Tray. Exp. 40.00 H. Hale Henson, MD Gen. Fund: Circuit Ct.-Exam of Incompetent 25.00 Helen Durant Gen. Fund: Home Health -Tray. Exp. -45.52; Gen. Fund: Home Health -Education Trng.-38.20 83.72 IBM Corporation Gen. Fund: Dist. Ct.-Of. Sup. -30.15; Revenue Shar.: Financial Admin. -130.00 160.15 Int. Assn. Pub. Land �en. Fund: Bd. of Com. -Public Lands & Parks 35.00 J. H. Smith Dog License Fund: Extra Help 20.00 Jack Jensen �en. Fund: Abun. Food -Extra Help 13.00 James D. Frost Gen. Fund: Gen. Health Sanitation -Tray. Exp. 107.80 Janet Smolich Gen. Fund: Dist. Ct.-Professional Ser. 35.00 Jay Langley Gen. Fund: Gen. Health Sanitation -Tray. Exp. 26.64 Jim Teeter Gen. Fund: Abun. Food -Extra Help 55.13 Joe W. Peden Gen. Fund: Bd. of Com. -Public Lands & Parks 36.20 John DeBilt Museum Fund: Caretaker Services 50.00 John K. Glover Gen. Fund: Gen. Health Sanitation -Tray. Exp. 158.80 Katherine L. Hunt Gen. Fund: Home Health -Tray. Exp. 45.48 Kipper Slaybough Gen. Fund: Abun. Food -Extra Help 16.63 Laverne Webb Gen. Fund: Juvenile -Foster Care & J -J 6.76 Lee Mason Gen. Fund: Abun. Food -Extra Help 7.88 Lenor W. Thornton Gen. Fund: Gen. Health -Tray. Exp. 44.88 Les Schwab Tire Can. Gen. Fund: Assessor -Tray. Exp. -9.57; Road Fund: Tires -456.04 465.61 Louise R. Davenport 5en. Fund': Home Health -Tray. Exp. 48.72 Mahoney Office Equip. Gen. Fund: Assessor -Of. Sup. -9.83; Road Fund : Of. Sup. -22.83 32.66 Margaret Iseli Gen. ' Fund: Home Health -Tray. Exp. -13.64; Gen. Fund: Home Health -Education Trng.-39.10 52.74 Marjorie Snider Gen. Fund': Gen. Health -Tray. Exp. 66.12 Mary H. Hubbard Gen. Fund: Gen. Health -Tray. Exp. 11.52 Mary P. Reece Gen. Fund: Gen. Health -Of. Sup. -2.50; Med. Sup. -.78; Gen. Health Sanitation -Of. Sup. - 3.13; Tray. Exp. -3.00 9.41 Mathers Drilling Road Fund: Culvert Pipe 712.50 Mid State Cooperative Road Fund: Utilities 86.44 Miller Lumber Co. Gen. Fund: Cthse.-Equip. Repair -10.69; Road Fund.: Signs -9.10; Bridge Mat. -334.04 353.83 Millie Chopp Road Fund: Janitorial Services 398.00 Mission Linen Supply Road Fund: Gen. Exp. 100.96 Moty & Van Dyke Road Fund: Equip. Repair -83.91; Lube -54.58; Bridge Mat. -21.53; Main. Other Equip. -48.70 208.72 Mrs. W. J. Hurst Gen. Fund: Home Health -Prof. Ser. 35.50 N. J. Donat Gen. Fund : Assessor -Tray. Exp. 4.00 NatI. Chemsearch Corp Gen. ' Fund: Cthse.-Of. Sup. 133.42 Nati. Col. St. Judic. Gen. Fund : Dist. Ct.-Of. Sup. 21.12 Norman C. Thrasher Gen. ' Fund: Sheriff -Tray. Exp. 9.00 NW Medical Lab. Gen. Fund: Fam. Plan. -Lab. & Scient. Sup. 66.12 Ore. Wholesale Hdwe. Road Fund: Equip. Repair -68.99; Culvert Pipe -17.15; Bridge Mat. -2.35 88.49 Pacific Northwest Bell Gen. Fund: Cthse.-Telephone-2,363.04; Sheriff -Teletype -117.00; Home Health - Telephone -82.95; Fam. Counsel. -Telephone - 131.56; Road Fund Utilities -234.18; Dog License Fund: Telephone -15.30; Revenue Shar.: Financial Admin. -27.75 2,971.78 Pacific Power & Light Gen. Fund: Cthse.-Utilities-592.37; Road Fund: Utilities -44.07 636.44 Patricia A. Smith Gen. Fund: Juvenile -Tray. Exp. -87.36; Gen. Fund: Juvenile -Foster Care & J -J-2.45 89.81 Patricia Metelski Gen. Fund: D.A.-Of. Sup. 25.00 -2- -3- 17 FAcE 9q15 VOL Peerless Pacific Co. Gen. Fund: Gen. Health Sanitation -Of. Sup. $ 3.75 Peltier -Wakefield Ap. Road Fund: Gas & Diesel 1,120.08 Phyllis Eppenbaugh Dog License Fund: Extra Help 30.00 Postmaster M Gen. Fund: Clerk -Of. Sup. 6.75 Postmaster S Gen. Fund: Home Health -Postage -30.00; Gen. Health Sanitation -Of. Sup. -100.00; Other Cty. Con. -Postage -10.00 140.00 R. B. Johnson Co. Road Fund: Construc. Contracts 3,507.28 R. W. Stevens Law Book Law Library Fund: Books & Pub. 40.00 R. L. Polk & Co. Gen. Fund: Assessor -Of. Sup. -40.50; Gen. Fund: Gen. Health -Of. Sup. -40.50 81.00 Rheinholdt TV & Com. Road Fund: Radio Repair Main. 440.75 Richard Anderson Gen. Fund: Juvenile -Tray. Exp. -52-56; Gen. Fund: Juvenile -Foster Care & J -J-9.07 61.63 Robberson Ford Sales Road Fund: Equip. Repair 60.90 Robert Unger, MD Gen. Fund: Juvenile -Witness Fees 27.88 Ronald L. Devine Gen. Fund: Sheriff -Tray. Exp. 8.00 Rosemary Patterson Gen. Fund: Other Cty. Con. -Postage 10.00 Santry Tire Co. Road Fund: Tires 636.09 Schere-Portland Gen. Fund: Gen. Health -Vac., Syringes 5.17 Scott Fitch Gen. Fund: Gen. Health Sanitation -Tray. Exp. 101.32 Searle & Co. Gen. Fund: Fam. Plan. -Med. Sup. 584.00 Sexton Supply & Saw Gen. Fund: Cthse.-Equip. Repair 1.34 Sharon Griffith Road Fund: Of. Sup. 22.20 Shaw Surgical Co. Gen. Fund: Gen. Health -Vac., Syringes -64.10; Gen. Fund: Home Health -Med. Sup. -24.72 88.82 Shell Oil Company Gen. Fund: Assessor -Tray. Exp. -10.29; Gen. Fund: Sheriff -Tray. Exp. -142.23; Road Fund: Gas & Diesel -816.48 969.00 Sherfy Distrib. Co. Road Fund': Gen. Exp. 44.35 St. Charles Hospital Gen. Fund: Jail -Jail Exp. 112.85 Standard Oil Calif. Road Fund: Equip. Repair 29.98 Steve Hilling Gen. Fund: Abun. Food -Extra Help 7.88 T. K. Horse Meat Gen. Fund: Jail-Bd. of Prisoners 39.00 The Bulletin Road Fund: Gen. Exp. -9.05; Dog License Fund: Dog Tags & Sup. -36.78 45.83 The Owl Pharmacy Gen. Fund: Assessor -Of. Sup. -127.87; Gen. Fund : D.A.-Crime Investigation -7.56; Gen. Fund : Gen. Health -Med. Investigation -11.03 146.46 Redmond Spokesman Gen. Fund: Other Cty. Con. -Pub. & Notice Proceed. - 41.46; Dog License Fund: Dog Tags & Sup. -26.30 67.76 Thomas Matheson, MD Gen. Fund: Juvenile -Witness Fees 35.60 Tom Moyer Gen. Fund: Abun. Food -Extra Help 6.13 Transport Clearings Road Fund: Equip. Repair -7.54; Construc. Contracts -7.54 15.08 US Natl. Bank Ore. Gen. Fund: Other Cty. Con.-Acq. of Bid. & Land 200.00 Union Oil Gen. Fund: Assessor -Tray. Exp. 4.85 United Telephone Gen. Fund: Cthse.-Telephone 25.60 VWR Scientific Gen. Fund: Gen. Health Sanitation -Of. Sup. 6.52 Vyco Products Dog License Fund: Dog Tags & Sup. 4.10 Warren J. West Gen. Fund: D.A.-Tray. Exp. 8.64 William F. Jones Gen. Fund: Juvenile -Tray. Exp. -85.92; Gen. Fund: Juvenile -Foster Care & J -J-18.50 104.42 Xerox Gen. Fund: Other Cty. Con. -Xerox 563.26 3-M Company Road Fund: Signs 510.00 Ericksons Supermarket lith Jud. Dist.: Jury Meals 6.71 Ilth Jud. Dist.: Witness Fees 35.00 Ilth Jud. Dist.: Court -Appointed Attorneys Fees 316.80 Pacific Northwest Bell lith Jud. Dist.: Telephone 143.06 Don Devlin lith Jud. Dist.: Court Reporter 436.50 Legislative Counsel Ilth Jud. Dist.: Books & Pub. 65.00 R. L. Polk Co. Ilth Jud. Dist.: Books & Pub. 40.50 Mahoney Office Equip. Ilth Jud. Dist.: Of. Sup. 19.43 Des. Co. Treasurer Ilth Jud. Dist.: Administration Fee 946.00 -3- VOL 17 IN THE MATTER OF ATTENDANCE: The Commission noted that Mrs. Vern Simonton, Mrs. Jack O'Brien, Victor Brumbach, Denise Morris, Roberta Eggleston, Ilene Mathisen, Bob Baum, Dave Hoerning, Charles Dyer, Lyman C. Johnson, Kerry Holt, Charles Plummer, Christine Warren, Pat Burton, Dennis Harrison, and Patrick Gisler were present at the morning session. IN THE MATTER OF AMENDMENTS TO CLASSIFICATION PLAN: At this time the Commission resolved to amend the Classification and Pay Plan as adopted on June 25, 1973, by making the following changes in ranges of positions: Shop Foreman - Range 21, Engineering Technician III - Range 21, Engineering Technician IV - Range 22, Civil Engineer - Range 23 and Mechanic - Range 19 to keep salary ranges of employees in line with competitive positions In the area. IN THE MATTER OF AMENDMENTS TO PERSONNEL RULES: At this time the Commission resolved to amend the Personnel Rules as adopted on June 25, 1973, by changing the last two sentences in Section 3.52 (b) to read: "Compensatory time off for approved overtime worked must be taken within 180 days of the date such overtime was earned. In no event shall compensatory time off accrue beyond a maximum of 120 hours." It is also resolved that classification 3214 and 3420 be deleted from the list of classifications exempted from overtime in Section 3.53 of the Personnel Rules. IN THE MATTER OF PARENT TRAINING FUNDS: At this time the Commission ordered the County Treasurer to set up a separate account to receive and disperse Oregon State Grant Funds as per agreement with the State of Oregon Mental Health Division for Parent Training program in Deschutes County. IN THE MATTER OF ZONE CHANGE FOR CASPER:_ At this time the Commission, upon the recommendation of the Planning Commission who held a public hearing and unanimously recommended approval, ordered that zone change request be granted changing from C-1 Tourist Commercial to C-2 General Commercial on Highway 97 south of Redmond City limits for James Casper. IN THE MATTER OF FORMATION OF PARK & RECREATION DIST.: At this time the Commission,having received petitions containing 746 signatures requesting the formation of a Park & Recreation District to serve the Bend metropolitan area and having received 136 signatures on petitions requesting an election upon the question of whether such park & recreation district should be formed, ordered its intention to Initiate formation of a Park and Recreation District called Bend Metropolitan Park and Recreation District with boundaries as described on the attached Order and to submit the question of formation to a vote of the District. It is further ordered that a public hearing shall be held on the proposal on April 9, 1974, at 7:30 p.m. at the Bend City Commission Chambers, City Hall, at which time all interested persons may appear and be heard. IN THE MATTER OF CONTRACT WITH LEE: At this time the Commission entered into Contract with Bill W. Lee to perform work on Ne+f Road Bridge #1 Project to be completed by April 3, 1974 for total contract price of $2,893.00. -4- IN THE MATTER OF . VOL 17 Pw 9,17 TRANSFER TO HUMANE SOCIETY: At this time the Commission stated that there would be no transfer of appropriations from the Crematorium Fund to the Humane Society as Oregon Revised Statutes #280 prevents transfer from a special fund. IN THE MATTER OF DOG CONTROL: At this time the Commission stated that there is a new reporting and check system for Dog Control set up in the Sheriff's Office to keep track of complaints about dogs. IN THE MATTER OF GISLER APPEAL OF SUBDIVISION LETTER: At this time the Commission referred appeal of Pat Gisler in regard to paragraphs five and six of subdivision approval letter back to the Planning Commission. IN THE MATTER OF ROAD REVIEW ADVISORY BOARD REPORT: At this time the Commission accepted the report of the Road Review Advisory Board on Briggs Road, Baer Road, portion of Knott Road and Southwest 23rd Avenue. IN THE MATTER OF BICYCLE RACE ON CO. ROADS: At this time the Commission tabled the decision on whether to allow a bicycle race on county roads until March 20, 1974, at which time maps were to be marked according to detours that would be requested. IN THE MATTER OF LIQUOR LICENSE APPROVAL: At this time the Commission approved the following liquor license applications: Donald & Bobbie Sue Nored Twin Lakes Resort RMB Milton & Margaret Apel East Lake Resort PA Philip Wren & Maradee Wren Cultus Lake Resort RMBB (Seasonal) IN THE MATTER OF REFUNDS OF TAXES: At this time the Commission ordered F. C. Sholes as Tax Collector to make the following refunds of taxes: Eleanor Wilson First National Bank John Hauberg Broy L. Hazzard First National Bank Faye Gilbert Alfred Sotosant! First Federal Savings & Loan Equitable Savings & Loan Vet. Exemption Should Have Been Allowed (Dept. of Revenue Order VL 74-55) $ 162.22 Double Payment of Taxes 439.76 Double Payment of Taxes 875.12 Overpayment of Taxes 4.48 Double Payment of Taxes (Correction of 2-28-74 Refund to Equitable Savings) 410.98 Payment of Taxes on Wrong Property 212.18 Double Payment of Taxes 27.34 Overpayment of Taxes 504.88 Overpayment of Taxes 360.95 -5- VOL 17 PAGE908 IN THE MATTER OF APPROPRIATIONS TRANSFERS WITHIN GENERAL FUND: At this time the Commission ordered that the following transfers of appropriations within the General Fund be made: $500.00 from Board of Commissioners Materials and Services, Safety Glasses (01-08-224) to Treasurer Personal Services, Accounting Clerk (01-19-106) as there was unanticipated increase in workload and need of more help. $300.00 from Tri -County Home Health Materials and Services, Equipment Repair (01-21-214) and $34.40 from Tri -County Home Health Capitol Outlay, File Cabinet (01-21-303) to Tri -County Home Health Materials and Services, Telephone (01-21-202) as there was unanticipated increase in telephone rates. IN THE MATTER OF APPROPRIATIONS TRANSFER WITHIN DOG LICENSE FUND: At this time the Commission ordered that the following transfer of appropriations within the Dog License Fund be made: $1,590.00 from Dog License Fund Materials and Services, Extra Help (09-56-259) and $177.50 from Refunds and Adjustments (09-56-223) to Dog License Fund Personal Services, Extra Help (09 -56 -IOC) as increased work has made It necessary to hire a full-time person to help the Dog Control Officer. IN THE MATTER OF APPROPRIATIONS TRANSFERS WITHIN LIBRARY FUND: At this time the Commission ordered that the following transfers of appropriations within the Library Fund be made: $250.00 from Library Materials and Services, Xerox Machine (05-53-241) to Library Materials and Services, Office Supplies (05-53-201) as this account was underbudgeted. $25.00 from Library Materials and Services, Xerox Machine (05-53-241) to Library Materials and Services, Janitor's Supplies (05-53-229) as there was unanticipated increase in cost of supplies. $153.00 from Library Materials and Services, Xerox Machine (05-53-241) to Library Materials and Services, Repairs (05-53-224) as there were unantici- pated expenses in repairing old building. IN THE MATTER OF PERSONNEL ACTION: At this time the Commission approved the following personnel action: Re-classified Linda Taggart on Juvenile payroll as Office Assistant at $405.00 per month effective January 1, 1974. Placed Wendy Larson on Family Counseling payroll as Social Service Worker 11 at $450.00 per month (part-time) effective January 21, 1974, on federally funded program. Placed Robert Stoehr on Building payroll at $764.00 per month effective March 1, 1974 as he has completed probationary period. Placed Dallas Arnold on Building payroll at $764.00 per month effective March 1, 1974 as he has completed probationary period. Placed William Anderson on Building payroll at $842.00 per month effective March 1, 1974 as he has completed probationary period. Placed Jay Day on Building payroll at $1,158.00 per month effective March 1, 1974 as he has completed probationary period. Placed Carol Swindling on Building payroll at $425.00 per month effective March 1, 1974 as she has completed probationary period. Placed Jill Fields on Tax payroll as Office Assistant at $405.00 per month effective March 6, 1974. Placed Darwin Clark on Assessor's payroll as Senior Property Appraiser at $764.00 per month effective March 6, 1974. IN THE MATTER OF VOL 17 PAGE 9[19 PERSONNEL ACTION (Cont.): Placed Richard Anderson on Juvenile payroll as Juvenile Counselor at $693.00 per month effective March 11, 1974. Terminated Laurence Ferguson from Juvenile payroll effective March 8, 1974. Placed Orvis L. Meston on Dog Control Fund payroll as Animal Control Officer at $505.00 per month effective March 15, 1974. Terminated Mary Graham from Library payroll effective March 16, 1974. Terminated Phillip Goold from Assessor's payroll effective March 27, 1974. Terminated Melody Smith from Library payroll effective March 29, 1974. There being no further business, Commission session was adjourned. BOARD OF COMMISSIONERS