2004-1011-Minutes for Meeting July 12,2004 Recorded 7/20/2004DESCHUTES
NANCY BLANKENSHIP,FCOUNTY CLERKS CJ 1004.1011
COMMISSIONERS' JOURNAL
01/2011004 04.57.51 PM
1111111111111111111111111111II
2004-1011
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
t
C
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if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 129 2004
Commissioners' Conference Room - Administration Building
1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Timm Schimke, Solid Waste
Department; Tammy Credicott, Property Manager; Mike Viegas, Risk
Management; Mark Pilliod and Laurie Craghead, Legal Counsel; and Anna
Johnson and Susan Ross, Commissioners' Office. Also present were Dan
Peddycord, Health Department; Jenny Scanlon, Juvenile Community Justice; and
Scott Johnson and Julie Lyche, Commission on Children & Families. No
representatives of the media or other citizens were in attendance.
The meeting was brought to order at 1: 30 p.m.
1. Discussion of Possible Disposition of a Small County -owned Parcel Located
off Pinehurst and Highway 20.
Tammy Credicott explained that there is a very small County -owned parcel
holding up the sale of a property, because an easement is affected by the parcel.
The sale documents would include permanent access to all adjacent parcels.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Administrative Liaison Monday, July 12, 2004
Page 1 of 4 Pages
On another note, Ms. Credicott also stated that a lot line adjustment is being
done to accommodate a radar site for the Redmond Airport. The Airport will
pay the survey costs, and the value of the property has been established at
$65,000.
2. Review of West Nile Virus Department Flyer.
Anna Johnson explained that the West Nile virus informational flyer will cost,
$3,280 and the plan is for the cost to be shared by the Health Department and
the Commissioners' Office., (A copy of the flyer and cost breakdown is attached
as Exhibit A)
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Communications Update.
Ms. Johnson said that the fair booth will arrive soon, and work on the County's
participation at the annual fair is underway.
She also said she is missing photographs of some of the previous
Commissioners from the early years. Commissioner Luke suggested that
perhaps advertisements should just indicate those Commissioners in the hope
that friends or relatives will recognize the names.
4. Overview of ADA Requirements.
Mike Viegas stated that Bob Pike, an environmental access consultant, will be
coming to the County to establish the cost to fix the items listed in the
Department of Justice's report, as the DOJ wants a response as soon as possible
in order to complete a settlement agreement. Some of the items are not
considered negotiable.
Minutes of Administrative Liaison Monday, July 12, 2004
Page 2 of 4 Pages
He then gave a brief overview of some of the items to be addressed and the time
frame for correcting the problems.
This issue will be discussed further at the July 26 Administrative Liaison.
5. Discussion regarding Final Documents regarding the Redmond Humane
Society Property Lot Line Adjustment.
Laurie Craghead indicated that the documents relating to the lot line adjustment
have not been finalized. The Commissioners agreed that it was appropriate to
switch the properties as long as there is no cost to the County.
6. Briefing regarding Joint Meetings with City of Redmond and with the City
of Bend.
Mike Maier explained that in regard to flow control for the Solid Waste
Department, a representative of one hauling company indicated at the City of
Redmond meeting that he is not supportive. The other haulers are, however.
The County needs the cities and haulers to agree to the concept of flow control
in order to guarantee product for the landfill. Attempts will be made to contact
the representative to go over the situation in detail.
7. General Discussion regarding a Proposal relating to the Operation of the
Commission on Children & Families.
Jenny Scanlon stated that she presented a proposal for Juvenile Community
Justice to oversee the work of the Commission on Children & Families. (A
copy of the proposal and other information is attached as Exhibit B.) The
Commissioners and Mike Maier noted that this could be an opportune time to
make a transition. However, Dan Peddycord of the Health Department and
Scott Johnson, current director of the Commission, have expressed concerns
regarding this proposed change.
After a lengthy discussion, the Commissioner indicated that they wish to meet
with Judge Michael Sullivan as soon as possible to discuss the issue further.
Minutes of Administrative Liaison Monday, July 12, 2004
Page 3 of 4 Pages
Being no further items discussed, the meeting adjourned at 3:15 p.m.
DATED this 12th Day of July 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
(fx_(6�
Recording Secretary
ch el M. Daly, Cli
D nnis R. Lu e, Commissioner
"I-- A P. IL
Tom DeWolf, ComrriNsioner
Attachments
Exhibit A: West Nile Virus handout (2 pages)
Exhibit B: Documents relating to Commission on Children & Families Proposal
(8 pages)
Minutes of Administrative Liaison Monday, July 12, 2004
Page 4 of 4 Pages
-14
` , v VVNV flyer costs
Insertion fee and printing costs to be inserted into:
The Nugget
The Spokesman
Newberry Eagle
The Bulletin
Including 500 extra copies for distribution
TOTAL
$3,280.00
Exhibit H
Page of
• Stay informed.
• Protect yourself.
• Report groups of
birds dying off
(crows, ravens, jays,
and magpies) to the
local health dept.
(541-322-7418)
DESCHUTES COUNTY HEALTH DEPARTMENT
West Nile Virus: Does it Affect Deschutes County?
West Nile Virus (WNV) has not been detected in Oregon as of June 2004. It is uncertain
when or where the first human case will be detected and how many cases may occur state-
wide. There were 9,862 confirmed human cases of WNV in 2003 in the U.S. resulting in
264 deaths. In comparison, each year there are 36,000 deaths nationally from influenza
(flu) complications.
WHAT ARE THE SYMPTOMS AND WHO IS AT RISK?
West Nile Virus is a potentially serious illness. WNV affects the central nervous system.
Symptoms vary and develop between 3 and 14 days after the person is bitten by the in-
fected mosquito. There is no specific treatment.
• No symptoms in most people. Approximately 80% of people who are infected with
WNV will show NO symptoms at all.
• Milder symptoms in some people. Up to 20 % of people infected will display symp-
toms which can include fever, headache, body aches, nausea, vomiting, and sometimes
swollen lymph glands or skin rash. Symptoms can last from a few days up to several
weeks.
• Serious symptoms in a few people. About 1 in 150 people infected with WNV will
develop serious illness. This may include high fever, headache, neck stiffness, disori-
entation, muscle weakness or paralysis. These symptoms may last several weeks; neu-
rological effects may be permanent. Seek medical care.
• Young children and adults over 50 are at higher risk of getting sick. Spending time
outside puts them at higher risk.
• Toll-free WNV HOW DOES WEST NILE VIRUS SPREAD?
information line
(1-866-703-4636) • Most often, WNV is spread by the bite of an infected mosquito. Certain species of
mosquitoes are WNV carriers that acquire the virus when they feed on infected birds.
Not all mosquitoes are infected with the virus, however those that are can spread WNV
to humans and other animals when they bite.
Deschutes County
In a very small number of cases, WNV has spread through blood transfusions, organ
transplants, breastfeeding and from mother to baby during pregnancy.
WNV is not spread through casual contact such as touching or kissing a person with
the virus.
PROTECTING YOURSELF:
• The first line of defense against mosquito -borne diseases is to avoid mosquitoes.
• Stay indoors at dusk and dawn, when mosquitoes are most active; when outdoors, wear
long sleeve shirts and long pants.
Health Department
Eliminate mosquito breeding areas (standing water) around the home such as puddles
2577 NE Courtney
or containers that hold water, including old tires, buckets and cans. Change water in
Bend, Oregon
pet dishes, bird baths or stock tanks at least once a week. Consider using products sold
541-322-7400
in garden stores containing larvicidal bacteria to treat ponds or bodies of water that
www.deschutes.org
cannot be eliminated to kill mosquito larvae. Inspect all window and door screens at
home to make sure they are free of holes.
• When you are outdoors, use insect repellents with DEET according to directions.
Place mosquito netting over infant carriers when going outdoors.
• There is a WNV vaccination available for horses, see your veterinarian for more infor-
mation.
Exhibit fl
Page ;Z of z
/A Concerns—questions to be answered:
➢ Change dynamic of the Commission?
➢ How would it be perceived—public perception?
➢ Need to have a level playing field for all agencies
➢ Questions around legislative intent
➢ Right now there are no territorial lines
➢ Current limited role of County—housing the CCF as an actual
Department
➢ CCF currently not tied to any one agency or perceived to be a
part of Government
➢ Recently completed a three year plan—this would need to be
re -visited and/or revised
➢ Evaluate the cost to do business well vs. compromising the
integrity of the program
➢ Potential for Issues of power, control and agendas when
housed under a specific Department
➢ Discussions with the State commission—problems that have
been associated with this type of model
➢ Ask the open question—should the CCF remain independent?
Exhibit 16
Page / of
r
Juvenile Community Justice
63360 Britta St., Bldg. #1, Bend, Oregon 97701
(541) 388-6671 • Fax (541) 383-0165
Jenny Scanlon, Director
TO: Deschutes County Board of Commissioners
Presiding Judge Michael Sullivan
County Administrator Mike Maier
FROM: Jenny Scanlon, Director
Juvenile Community Justice
CC: Scott Johnson, Director
Commission on Children and Families
DATE: July 8, 2004
RE: Commission on Children and Families Administration
The following memorandum constitutes a proposal by the Juvenile Community
Justice Department to assume administrative responsibility for the Commission
on Children and Families (CCF) for a trial period of six months. The hiring of
Scott Johnson as the new Director of the Mental Health Department offers a
unique opportunity to consider alternative options for oversight and management
of the CCF. In light of significant fiscal challenges related to funding of programs
for children and families in Oregon, I make this proposal with the intention of
maintaining a comparable level of management and service delivery while
supporting the tremendous opportunity to direct administrative resources toward
funding of services to children and families.
Since 1994, Scott has worked very hard to build a solid foundation for the
Commission on Children and Families. This has included the establishment and
development of a powerful and effective lay citizen board, strong community
partnerships, and an influential relationship with the Legislature and Elected
Officials representing Deschutes County and the State of Oregon. It is on this
foundation that I will continue to foster the strengths of CCF utilizing the expertise
of the Commission Board and staff members.
The Commission on Children and Families consists of fifteen Deschutes County
residents who comprise the only lay citizen board in Oregon. From my
perspective, the Board exercises great authority in the various functions in which
it serves including education, advocacy, strategizing and funding of programs for
children and families. Under my leadership, the role and overall functioning of
the Commission will not change. In my view, this proposal is only possible given
Exhibit I3
Page Z of =
"Dedicated to Promoting Public Safety & Strengthening our Community"
U
the solid foundation of the Department in conjunction with a high functioning
board. I propose to continue this work under the Supervision of the Chairperson,
CCF Board and guidance from the Governing Board.
The Juvenile Community Justice Department (JCJ) encompasses a large
infrastructure including several staff positions dedicated to performing financial
and grant related functions. Through our existing JCJ staff support (including a
Program Development Specialist that worked part-time with CCF for two years),
we are more than capable of absorbing a significant amount of the support
functions and administrative duties related to the operations of CCF grant
administration and Board support. I believe this model will enable the Program
Manager and Program Development Technicians to focus increased
concentration on the monitoring of service delivery and program development, a
more advantageous utilization of their talents and expertise.
Over a six month period, I will focus my time and attention toward expanding the
foundation that has been established and help the Commission maintain
innovation and a high level of service delivery in the face of continued growth and
shrinking resources. My work in the juvenile justice field over the last 14 years
demonstrates a strong record of accomplishment and leadership in creating
innovative programs, inter -agency collaboration and outcome based
management practices. I strongly value the work of the Commission on Children
and Families and will consider it an honor to serve on their behalf.
The integrity of services to the community will be enhanced based on the
similarities in mission, philosophy and values of the two organizations. I believe
administering the Commission on Children and Families in partnership with the
Juvenile Community Justice Department will ultimately reinforce the continuum of
services the community has worked so hard to develop under Scott's leadership.
Greater efficiencies around information sharing and program development
will be realized, resulting in a move toward a more seamless service delivery
system for Deschutes County.
In a recent conversation with Ernie Mazorol, Court Administrator, he rightfully
pointed me in the direction of House Bill 2003, Chapter 675, which speaks to the
legislative intent related to the authority given to Deschutes County toward the
development of Commission on Children and Families specific to the identified
needs of Deschutes County in 1993. By law, the Commission must have an all
lay citizen board and a local advisory council (Professional Advisory Board). In
addition, it is the only Oregon Commission with a governing body that includes
County Commissioners and the Presiding Judge.
Section 2 states, "There shall be a staff director for the local commission. The
governing body shall hire the staff director. The staff director shall be supervised
by the local commission." As we fine tune this proposal together, we will meet
Exhibit P
Page 3 of V
the legislative intent which ultimately is to provide the best services to our
community for children and families.
In such difficult financial times it is incumbent upon us to undertake innovative
methods to broaden the impact of our limited funding. As a youth services
professional, I continually seek funding opportunities for services for an
increasingly challenging and ever-changing population. Please consider this
proposal as my sincere intention toward bringing more services to children and
families and reducing county administrative costs. I'm excited by the opportunity
to work cooperatively and successfully with the Commission, Governing Board
and staff who have consistently demonstrated their ability to effectively and
efficiently run the CCF with minimal resources. By allowing the opportunity for a
six-month trial period, we can work together to see if this is a model that can
work as well as I believe it will for the community we serve.
Exhibit
Page q of S
11
Commission on Children and Families—How are thev manaaed?
Baker County:
Separate County Department
Benton County:
Administrative Services Department
Clackamas County:
Health and Human Services Department
Clatsop County:
Health and Human Services Department
Columbia County:
Separate County Department
Coos County:
Separate County Department
Crook County:
Separate County Department
Curry County:
Separate County Department
Douglas County:
Separate County Department
Gilliam County:
Separate County Department
Grant County:
Separate County Department
Harney County:
Separate County Department
Hood River County:
Separate County Department
Jackson County:
Health and Human Services Department
Jefferson County:
Health Department
Josephine County:
Mental Health Department
Klamath County:
Separate County Department
Lake County:
Juvenile Department
Lane County:
Separate County Department
Lincoln County:
Health and Human Services Department
Linn County:
Health Department
Malheur County:
Separate County Department
Exhibit 16
Page S of
Marion County:
Separate County Department
Morrow County:
Separate County Department
Multnomah County:
Separate County Department
Polk County:
Health and Human Services Department
Sherman County:
Separate County Department
Tillamook County:
Separate County Department
Umatilla County:
Health and Human Services Department
Union County:
Separate County Department
Wallowa County:
Separate County Department
Wasco County:
Juvenile Department
Washington County:
Health and Human Services Department
Wheeler County:
Separate County Department
Yamhill County:
Administrative Services Department
Exhibit t5
Page (o of 8
OREGON LAWS 1993 SESSION Chap. 675
.pts, excluding federal funds, collected or re-
ceived by the Employment Department for
purposes of this Act.
SECTION 17. Notwithstanding any other law
and in addition to any other expenditure limita-
tion, the amount of $122,500 is established for
the biennium ending June 30, 1995, as the maxi-
mum limit for payment of expenses from fees,
moneys or other revenues, including Miscella-
neous Receipts, excluding federal funds, col-
lected or received by the Department of Human
Resources for purposes of this Act.
SECTION 18. Notwithstanding any other
law, the amount of $163,729 is established for the
biennium ending June 30, 1995, as the maximum
limit for payment of expenses under this Act
from federal funds collected or received by the
Department of Human Resources.
SECTION 19. In addition to and not in lieu
of any other appropriation, there is appropriated
to the Department of Human Resources for the
biennium ending June 30, 1995, out of the Gen-
eral Fund, the sum of $323,793, which may be
expended for the purposes of this Act.
SECTION 20. The Department of State Po-
lice, Employment Department, Department of
iman Resources, Department of Education
A Teacher Standards and Practices Commis-
sion:
(1) Shall report on the 9peration of the
criminal records check program affecting each
agge4ncy to the Emergency Board in November
199.
(2) May apply to the Emergency Board at
any time for needed adjustments to expenditure
limitations imposed by this Act.
SECTION 21. This Act takes effect on Janu-
ary 1, 1994.
Approved by the Governor August 18, 1993
Filed in the office of Secretary of State August 18, 1993
Effective date January 1, 1994
HE? 2003 CHAPTER 675
AN ACT x13 2003
Relating to support -based service delivery systems.
Be It Enacted by the People of the State of
Oregon:
SECTION 1. (1) Consistent with the require-
ments of sections la to 3, chapter 676, Oregon
Laws 1993 (Enrolled House Bill 2004), the gov-
erning body of Deschutes County may establish
a demonstration project that authorizes the
"aunty to:
(a) Within the county, assume responsibility
&or providing or obtaining some or all services
to children and families that primarily focus on
the welfare of the child and that would other-
wise be provided or obtained by or through one
or more state agencies with the exception of
child protective services as described in ORS
418.740 to 418.796; and
(b) During the time the county assumes re-
sponsibility for the services and according to the
provisions of the intergovernmental agreement
by which the county assumes those responsibil-
ities, receive the moneys available to state
agencies to provide or obtain those services. If
the moneys therefor are not transferred, the
county is not required to assume responsibility
for the service.
(2) In order to exercise authority under sub-
section (1) of this section, the local commission
appointed under section 2 of this Act shall de-
velop for the governing body of Deschutes
County a plan for assuming the responsibilities
described in subsection (1)(a) of this section. The
plan shall establish standards by which the ap-
propriate state agencies may monitor and as-
sure performance of the demonstration project.
The standards shall not establish requirements
for how the county provides or obtains the ser-
vice, but shall address expected outcomes and
goals. The plan may provide for the transfer of
employees involved in the services. The pro-
visions of ORS 423.550 shall apply to any trans-
ferred employees of the Department of
Corrections and the provisions of ORS 236.605 to
236.650 apply to all other transferred employees.
(3) The plan shall be submitted to the county
governing body for approval. However, no por-
tion of the plan that relates to the adminis-
tration, procedures or programs of the courts
shall be submitted to the county governing body
without the concurrence of the presiding judge
of the circuit court for the county.
(4) The plan shall be specific about the ser-
vices for which the county assumes responsibil-
ity and shall provide measures by which the
state can assure that services are not being di-
minished from the level provided or obtained by
the state.
1797
SECTION 2. (1) The governing body of the
county shall appoint a chafferson and a mini-
mum of eight members to a local commission to
develop and implement the plan. No member
shall be appointed to the commission whose
primary income is derived from either offering
direct service to children and youth or being an
administrator for a program for children and
youth. Members of the commission shall be ap-
pointed to four-year terms, except that the
terms of the first appointees shall be staggered
as determined by the appointing authority. A
member is eligible for reappointment. However,
if the local commission on children and families
has been appointed pursuant to chapter 676,
Oregon Laws 1993 (Enrolled House Bill 2004), the
Exhibit -6
Page .7 of 8
Chap.676 OREGON LAWS 1993 SESSION
local commission on children and families shall
exercise the duties described in this Act and no
local commission shall be established under this
subsection.
(2) There shall be a staff director for the lo-
cal commission. The governing body shall hire
the staff director. The staff director shall be
supervised by the local commission. The staff
director shall hire and supervise any other sup-
port staff necessary for operation of the local
commission. Such staff shall be county employ-
ees subject to county personnel rules.
(3) The governing body of the county may
include the presiding fudge of the circuit court
for the county in the appointment of the chair-
person and members of the local commission,
the hiring of the staff director and the approval
of the plan.
(4) The local commission shall establish a
local advisory council to aid and advise the
commission. Affected state, county and local
agencies shallparticipate in activities of the
council and shall identify current delivery sys-
tems and attached resources.
SECTION 3. (1) The governing body of
Deschutes County shall:
(a) Submit a request for an intergovern-
mental agreement to each state agency respon-
sible for the services the county has determined
to assume responsibility to provide or obtain.
The request for intergovernmental agreement
shall describe how the county developed the plan
and include a proposal for the intergovern-
mental agreement. The county shall submit the
request to the administrative head of the ap-
propriate state agency then responsible for the
services for which the county has determined to
assume responsibility; and
(b) Enter into an intergovernmental agree-
ment with the appropriate state agencies to as-
sume responsibility for the services by
implementing the plan developed by the county.
If the county submits a request under this sub-
section, each state agency receiving the request
shall work in good faith to develop an intergov-
ernmental agreement to transfer responsibility
for such services to the county and to transfer
to the county the moneys available to state
agencies to provide and obtain those services.
(2) Before the agreement becomes operative,
all federal waivers necessary to enable the state
to operate under the agreement without loss of
federal funds shall be obtained. The county and
state agencies shall cooperate in obtaining any
necessary federal waivers.
SECTION 4. The authority of Deschutes
County under section 1 (1) of this Act is subject
to the following limitations:
(1) Unless specifically authorized by the Su-
perintendent of Public Instruction, Deschutes
County shall not assume responsibility for any
services provided or obtained by the Department
of Education.
(2) Unless specifically authorized by the
State Court Administrator, Deschutes County
shall not assume responsibility for any services
provided or obtained by the Judicial Department
or any court, division or agency within the Ju-
dicial Department. The State Court Adminis-
trator shall not delegate authorityto execute
contracts for indigent defense services to any-
one other than a. Judicial Department officer or
employee.
SECTION 5. (1) Deschutes County and any
state agency from which the county proposes to
assume responsibility for services under this Act
shall report to the appropriate committees of
the Legislative Assembly, both during the regu-
lar session of the Legislative Assembly and dur-
ing the legislative interim concerning the
progress of the demonstration project and any
problems or successes of the demonstration
project.
(2) In addition to any other duties the com-
mittees might have, the committees to which
the Speaker of the House of Representatives and
the President of the Senate assign the responsi-
bility for monitoring the progress of the dem-
onstration project under this section shall also:
(a) Monitor the identification of resources
available to be transferred to Deschutes County
when it assumes responsibilities for services
under this section; and
(b) Provide a forum for presenting and dis-
cussing problems that arise between Deschutes
County and state agencies when the county
proposes to assume responsibilities for services
under this Act. When requested by the county
or a state agency during the process of the
county's proposal to assume responsibilities un-
der this Act, the committee shall give advice as
to the resolution of any conflict concerning the
proposal.
SECTION 6. Sections 1 to 5 of this Act are
repealed effective June 30, 1995.
SECTION 7. This Act takes effect if House
Bill 2004 becomes law.
Approved by the Governor August 18, 1993
Filed in the office of Secretary of State August 18, 1993
Effective date November 4, 1993
CHAPTER 676
` Ar
AN ACT 20.
ions 0
Relating to children; creating new provis326.795-
amending ORS 169.090, 184.007, 326.615, ,
336.168, 336.435, 339.195, 339.505, 417.315,417 700
418.653, 418.657, 418.658, 418.660 and 420.017 an
section 44, chapter 33, Oregon Laws 1993 (E
lY
Exhibit iS
1798 Page of 8'