2004-1058-Minutes for Meeting July 26,2004 Recorded 8/5/2004COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS CJ 2004.1058
COMMISSIONERS' JOURNAL 0810512004 02:35:22 PM
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2004-1058
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 269 2004
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom De Wolf.
Also present were Gary Judd and George Kolb, Road Department; Tammy
Credicott, Property Management; Dan Peddycord, Health Department; Catherine
Morrow, Jeff Freund and Tom Anderson, Community Development; Laurie
Craghead, Legal Counsel; and Larry Blanton, Sheriff's Office. Also in attendance
were Damian Syrnyk of the City of Bend; and media representative Chris Barker of
the Bulletin.
Chair Mike Daly opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
Jeff Rola of the Deschutes Resources Conservancy gave an update of the
fencing work being done along Millican Road. He said the fencing was
completed in a timely fashion and the crew did a good job. A discussion is
taking place with representatives of the Road Department regarding the
installation of a cattle guard.
It is expected that this new road will get a lot of use, and everyone wants to
keep it safe.
2. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-335, a Grant Revision to the State Financial Assistance
Contract, Increasing Funding for Several Programs.
Dan Peddycord gave an overview of the document.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 1 of 9 Pages
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-336, an Intergovernmental Agreement with the Bend -
La Pine School District to Provide Nursing Services to the Family Access
Network Wellness Program for FY 2004-05.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-337, an Intergovernmental Agreement between
Deschutes County, OHSU and the Child Development & Rehabilitation
Center.
Dan Peddycord said that the CACOON program is 100% reimbursed; the
County is the pass-through agency.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-080, Initiating Proceedings for the Newberry Estates
Local Improvement District.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 2 of 9 Pages
Gary Judd said that this project will take in all of the roads, and totals $2.3
million. The County maintains the entrance roads now. The petition included
38% of the residents — 25% is required. This Resolution will allow the project
to go to a vote.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was a Discussion and Consideration of Chair Signature
of an Intent to Award Contract Letter for the Construction of the Bandley
Road Local Improvement District.
Gary Judd stated that this came in slightly above the engineer's estimate, due to
increased fuel costs. The Road Department has a not to exceed program, which
means the difference in cost will come from a Road Department fund.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Chair Signature
of an Intent to Award Contract Letter for the Construction of Kiowa Drive
Local Improvement District.
Gary Judd stated that the cost for this project, which is located in Whispering
Pines, came in under the estimate.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 3 of 9 Pages
8. Before the Board was a Discussion and Consideration of Chair Signature
of an Intent to Award Contract Letter for the Overlaying of La Pine "City"
Streets.
George Kolb explained that bids have been opened for overlaying the La Pine
commercial streets, other than Highway 97. They are in rough shape at this
time.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-060 Establishing the George Millican Road as a County
Road.
George Kolb advised that this will get the road in the County's maintenance
system. He is working with the State regarding required road signage.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was a Discussion and Consideration of Signature of
Order No. 2004-061, Designating a Newspaper for the Publication of the
2004-05 Deschutes County Foreclosure List.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 4 of 9 Pages
11. Before the Board was a Discussion and Consideration of Signature of a
Request for Partial Reconveyance and Appointment of Successor Trustee
Form regarding the Sale of Dale Road/Deschutes Market Road Property.
Tammy Credicott gave an overview of the reasons for the reconveyance.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
12. Before the Board was a Discussion and Consideration of Signature of a
Request for Partial Reconveyance and Appointment of Successor Trustee
Form regarding the Sale of Walker Road Property.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
13. Before the Board was a Discussion and Consideration of Signature of a
Request for Full Reconveyance Without Waiver of Debt to the City of
Redmond regarding Industrial Land.
Tammy Credicott explained that this corrects the description of the tax lot on
the trust deed.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 5 of 9 Pages
14. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-334, an Intergovernmental Agreement with the
Oregon Department of Human Services regarding the Small Drinking
Water Systems Program.
Jeff Freund stated that there are 146 public water systems (those that have four
or more connections) in the area.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
15. Before the Board was a Discussion of a Public Hearing and Consideration of
Signature of an Intergovernmental Agreement between Deschutes County
and the Cities of Redmond, Bend and Sisters regarding Defense of the
County Coordinated Population Forecast.
Laurie Craghead explained that the agreements were previously approved; this
item should be a hearing on the population forecast instead.
Catherine Morrow said that the cities are ready to proceed. Commissioner
DeWolf stated that if the cities are comfortable that the forecast is defensible, he
is ready to proceed. Ms. Morrow stated that the Planning Commission made a
few recommendations. The City of Redmond hired a consulting firm, Eco NW,
who recommended changing the annualized rate; the City Council has approved
these changes.
Ms. Craghead stated that comments were sent to the cities; most were non -
substantive and were more of an explanation. Catherine Morrow added that the
report refers to other documents, and has been available to the public on-line for
a week. Notice was sent to all parties who were ever interested and involved.
Thus far there have been no responses in writing received. Attorneys from all
jurisdictions participated, and feel the document would stand up under appeal.
This item will be addressed at the Wednesday, July 28 Board Meeting.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 6 of 9 Pages
16. Before the Board was a Discussion of a Public Hearing and Consideration
of Signature of Order No. 2004-062, Approving the Patterson Annexation
into Deschutes County Rural Fire Protection District No. 2.
This item will be addressed at the Wednesday, July 28 Board Meeting.
17. Before the Board was a Discussion of the Second Reading and
Consideration of Adoption of Ordinance No. 2004-016, Establishing a
General Policy that Right of Reversion Clauses Shall Not Include
Termination Dates.
This item will be addressed at the Wednesday, July 28 Board Meeting.
18. Before the Board was a Discussion and Consideration of Signature of
Document No. 2004-346, a Subordination and Intercreditor Agreement
between Elk Horn Development, LLC, Housing Capital Company and
Deschutes County regarding Property in the La Pine New Neighborhood.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
19. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-087, Transferring Appropriations within the
Community Development Department Fund.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 7 of 9 Pages
20. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2004-088, Transferring Appropriations within the Sheriff's
Office Fund.
Larry Blanton gave an overview of the Resolution.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
21. Before the Board was a Discussion and Consideration of Chair Signature
of an Oregon Liquor Control License Application for Farmer John's
Produce, Tumalo.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
22. Before the Board were Additions to the Agenda.
Before the Board was Consideration of Signature of Documents No. 2004-
348 and 2004-349, a Quitclaim Deed and an Acceptance of Executory
Interest in a Warranty Deed, in regard to an Exchange of Humane Society
of Redmond Property.
Laurie Craghead indicated this is in regard to moving the reversionary clause.
DEWOLF: Move approval
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 8 of 9 Pages
Being no further items brought before the Board, the meeting adjourned at
10:55 a.m.
DATED this 26th Day of July 2004 for the Deschutes County Board of
Commissioners.
. 5- &=
D renis R. Luke, Commissioner
— �) (tJA,11
ATTEST: Tork DeWolf, comVI is ' ner
.f2lr6�uuk
Recording Secretary
Attachments
Exhibit A: Sign -in Sheet (I page)
Exhibit B: Coordinated Population Forecast Table (1 page)
Minutes of Board of Commissioners' Work Session Monday, July 26, 2004
Page 9 of 9 Pages
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