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14-821-Minutes for Meeting June 16,1971 Recorded 6/16/1971VOL.' BE IT REMEMBERED, That at a regular meeting of the County Commission held this 16th day of June, 1971, all Commissioners being present, the follow - Ing business was transacted: IN THE MATTER OF CLAIMS AGAINST THE COUNTY: The following bills were presented and ordered paid: GENERAL FUND: Postmaster Potter's Appliance Repair Des. Co. Road Dept Transport Clearing Dept. of Gen. Services Dept. of Gen. Services Mahoney Office Equip. West Pub. Co. Pacific NW Bell Mary Jo Cochran Bend Tel. Answering Ser. The Redmond Spokesman Kodak A/C2O0 Eriksen's Stationery Bend Garbage Co. Central Elec. Coop. Zellerback Paper Co. Dick's Linoleum Masterson -St. Clair Hrdw. IBM The Michie Co. Bancroft -Whitney Co. The Owl Pharmacy James C. Davis, MD Consumer's Mkt. Drs. Donley, Kerkoch & Muller Bend Mem. Clinic Rose Pharmacy Walt Genes Don Ellis A. T. Ward William J. Robinson Wilken Equip. Central Ore. Welders Sup. Coast to Coast Jensen & Erickson Ranch Wholesale Sup. Pacific Power & Light Hudson House, Inc. Pacific Fruit & Produce Pederson Bros. Bakery Cinder Butte Packing Corp. Wagners Greenwood Barber Shop Bend Rexall Drug Western Farmers Assoc. Aune's Feed & Seed Des. Farmer's Coop. Postage $ 462.00 Abund. Food -office sup. & misc. 10.00 Abund. Food -16.50; Assessor -95.70; Planning -15.51; Juv. Ct.-135.54; Boys Ranch -58.77; Sheriff -396.98 719.00 Abund. Food -freight 632.13 Abund. Food -food cost 317.10 Assessor -office sup. 4.00 Circuit Ct.-office sup. & exp. 7.60 Circuit Ct.-books & pubs. 50.00 Planning -51.37; Boys Ranch -47.15; Sheriff -10.50; Watermaster-5.00 114.02 Planning -extra help 111.11 Planning -telephone 15.00 Co. Clk.-61.90; Pub. & Notice of Proceed. 87.47 Co. Clk.-mach. sup. 168.68 Co. Comm. -.70; D.A.-86; Boys Ranch - 19.68; Sheriff -6.04; Trea.-17.73 45.01 Cthse.-utilities 27.50 Cthse.-utilities 8.54 Cthse.-sup. & exp. 129.73 Cthse.-repairs 26.40 Cthse.-repairs 7.27 D.A.-46.81; Sheriff -43.57 90.38 D.A.-books 10.00 D.A.-books 80.90 D.A.-crime investigation 2.80 Dist. Ct.-mental hearing 50.00 Jail-brd. of prisoners 485.54 Jail -exp. 3.00 Jail -exp. 52.30 Jail -exp. 34.63 Cthse.-sup. & exp. 10.00 Just. Ct.-sup.-8.00; telephone - 19.58 27.58 Just. Ct.-rent 20.00 Juv. Ct.-foster care 37.28 Boys Ranch -auto oper. .74 Boys Ranch -building & equip. 6.59 Boys Ranch -building & equip. 24.85 Boys Ranch -auto oper. 6.40 Boys Ranch -tools & equip. 7.05 Boys Ranch -utilities 159.69 Boys Ranch -food 270.88 Boys Ranch -food 33.33 Boys Ranch -food 7.07 Boys Ranch -food 49.98 Boys Ranch -food 28.83 Boys Ranch -other 13.25 Boys Ranch -allowance 6.13 Boys Ranch-agri. 78.38 Boys Ranch-agri. 8.90 Boys Ranch-agri. 101.15 Central Oregon Theaters Brandis Drug R. V. Young Van Huffel Auto Ser. Union Oil Rheinholdt TV Pacific NW Bell E. R. Squibb & Sons, Inc. H. A. Starr Ivy Welsh Quality Acceptance Xerox U. S. National Bank East Oregonian Daily Journal of Commerce Corvallis Gazette Times Statesman -Journal Medford Tribune Albany Democrat Herald Guard Pub. Co. The Democrat Herald The Herald & News GENERAL ROAD FUND: AI's Radiator Service Bend Cabinet & Fixtures Bend Upholstery Blake, Moffitt & Towne Cascade Auto Parts Central Oregon Welders Cummins Oregon Diesel Farwest Steel Corp. K. J. Holman Jordans International Marshall Motors Masterson St. Clair Hrdw. Mission Linen Supply Miller Lumber Co. Moty & Van Dyke Mountain Equipment Co. Murray & Holt Pape' Bros. Rentex Services Robberson Ford Bob Thomas Chev. Williamsen's Upholstery Bill's Line -Up & Brake Texaco Cascade Office Equip. Eriksen's Stationery Bend Water Dept. City of Redmond Johnson Electric MacMillan Plumbing Midstate Electric Pacific NW Bell Pacific Power & Light American Express Bend Car Wash Bureau of Land Management City of Bend Red Carpet Car Wash Boys Ranch -recreation Boys Ranch -allowance Sheriff -trans. Sheriff -trans. Sheri ff-trans. Sheriff -police radio Sheriff -teletype Fam. Coun.-mat. & sup. Vet. Ser. -travel Vet. Ser. -travel Postage Xerox Machine Payroll Ser. Land Sales Land Sales Land Sales Land Sales Land Sales Land Sales Land Sales Land Sales Land Sales Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs Parts & repairs -9.60; 14.40 Parts & repairs Parts & repairs -170.26; VOL Gen. Exp. - Lube, grease & oil -3.84 Parts & repairs Parts & repairs Parts & repairs Parts & repairs -16.21; Gen. Exp. - 44.80 Parts & repairs Parts & repairs Parts & repairs Tires Gas & Diesel Lube, grease & oil Office exp. Office exp. Utilities Utilities Utilities Utilities Utilities Utilities Utilities Gen. exp. Gen. exp. Gen. exp. Gen. exp. Gen. exp. -2- 54.00 2.47 15.00 99.65 5.39 359.95 58.50 26.60 26.50 26.20 72.65 392.39 82.29 8.96 10.64 8.40 14.00 10.08 8.96 18.48 5.00 9.52 9.00 2.50 10.00 47.56 419.93 12.38 12.30 2.52 239.50 132.51 38.01 36.40 24.00 19.70 174.10 43.07 4.90 97.02 61.01 64.13 6.32 18.00 7.50 ,955.22 251.02 (8.29 43.55 15.35 5.00 116.09 137.37 161.30 5.00 9.50 13.00 8.10 100.00 41.42 1.50 f I CIVIL DEFENSE FUND: Bend Lock & Key Service Search & Rescue 10.50 OLID WASTE FUND: Pacific NW Bell Supplies 12.00 Bend Garbage Co. Equip. rental 1,305.00 DOG LICENSE FUND: F. L. Smith Dog Control VQI 1.4 pm:-, 8, "4 Bend Aggr. & Paving Concrete, Asphalt & Aggr. 387.60 Bend Redi-Mix Concrete, Asphalt & Aggr. 26.05 IBM Livestock Indemnity Data Processing 155.70 North Pacific Products Data Processing 101.75 U. S. National Bank Data Processing 26.12 CIVIL DEFENSE FUND: Bend Lock & Key Service Search & Rescue 10.50 OLID WASTE FUND: Pacific NW Bell Supplies 12.00 Bend Garbage Co. Equip. rental 1,305.00 DOG LICENSE FUND: F. L. Smith Dog Control 100.00 Don Frye Dog Control 94.00 Des. Co. Humane Society Dog Control 73.50 Des. Co. Road Dept. Car exp. 47.78 Daisy Hilliard Livestock Indemnity 14.40 Roy Gumpert Livestock Indemnity 71.20 Mrs. Bud Bower Livestock Indemnity 6.72 Ed Elliott Livestock Indemnity 14.40 COUNTY RENTAL IMPROVEMENT FUND: Des. Co. Road Dept. Trans. & B. F. Rhodes & Son Repairs & Maint. 45.00 Bend Water Dept. Repairs & Maint. 10.55 LAW LIBRARY FUND: West Publishing Co. Books 127.00 MARINE PATROL FUND: Rheinholdt TV Trans. & travel 15.65 Ken Cale Hrdw. Trans. & travel 2.71 Bill's Electric Trans. & travel 2.05 Jacks Upholstery Trans. & travel 14.20 Moty & Van Dyke Trans. & travel 3.08 Des. Co. Road Dept. Trans. & travel 97.92 IN THE MATTER OF ATTENDANCE: The Commission noted that Al Smith was present at the morning session. IN THE MATTER OF OPENING OF GASOLINE BIDS: At this time the bid opening was conducted by the County Clerk, Rose- mary Patterson, for gasoline and diesel for Deschutes County for the fiscal year 1971-72. The bid was awarded to the low bidder, Texaco Oil Company, for the following: Fire Chief - $0.2099; Sky Chief - $0.2350; and Diesel Chief - $0.1406. IN THE MATTER OF PROPERTY REDEMPTION: At this time the Commission approved the redemption by 0. Panner and Ted & Dorothy Shoop of Lots 13 & 14, Block 9 of Kenwood Gardens upon payment of $533.16 being the amount of delinquent taxes, interest, and penalty to June 15, 1971. County deed forwarded to A. Charles Manning, Rt. I, Box 129, Lewisburg, Ohio. -3- r Y01 1.4 pm►!r 814 At this time the Commission approved the redemption by Abner G. Davis et ux, of Lots II & 12, Block 23 (Laidlaw) Tumalo upon payment of $754.97 being the amount of delinquent taxes, interest, and penalty to July 15, 1971. County deed issued to Abner G. Davis et ux, Rt. 2, Box 585, Bend, Oregon. At this time the Commission denied the request of Marvin D. Mayfield, P.O. Box 2554, Eugene, Oregon to redeem Lot 6, Block 3, Tax Lot #3200, Sisters, Oregon. This action was taken because the Board had accepted a deposit and had signed an agreement to place the property for sale at auction in the next land sale. IN THE MATTER OF PURCHASE AGREEMENTS: At this time the Commission entered into an agreement with Pika, Inc. for the following described real property situated in Deschutes County, State of Oregon, to -wit: NWkSE$ Sec. 13, Twp. 14 S., R. 13 E.,W.M. (with the following reservations: Excepting and reserving that certain irrigation canal and all appurtenances thereto, under Oregon 017094, con- structed by the United States, over, or upon the NWwSEj Sec. 13, T. 14 S., R. 13 E.,W.M. Oregon. Rights-of-way for electric transmission lines granted to Central Electric Cooperative, Inc., under OR 3729, Oregon 012676, and Oregon 0561, as to the NISE4 Sec. 13, T. 14 S., R. 13 E.,W.M. SEkNE$ Sec. 32, Twp. 14 S., R. 13 E.,W.M. (less the southerly 30' for road purposes). NW4SE4 Sec. 32, Twp. 14 S., R. 13 E.,W.M. SWkNE4 Sec. 32, Twp. 14 S., R. 13 E.,W.M. NE4SE$ Sec. 32, Twp. 14 S., R. 13 E.,W.M. (less easterly 30' and northerly 30' for road purposes). for the sum of $48,500.00, to be paid in the following manner: $4,850.00 in cash, and the balance in 10 equal payments of $6,505.16 including interest, commencing on February 19, 1972, and an equal payment each year thereafter. At this time the Commission entered into an agreement with James 0. Anderson and Harriet H. Anderson for the following described real property situated in Deschutes County, State of Oregon, to -wit: That portion of the SE$NW4 Section 2, Township 17 S., Range 12 E.,W.M. laying west of the west right-of-way line of Des- chutes Mkt. road. Being 33 acres more or less. for the sum of $12,500.00, to be paid in the following manner: $1,250.00 in cash, and the balance in equal payments of $136.51 including interest. At this time the Commission entered into an agreement with W. Bruce McCallum et ux and George C. Cleveland et ux for the following described real property situated in Deschutes County, State of Oregon, to -wit: NW$NWkNE% (less the northerly 30' for road purposes) SiNWkSE$ Section 35, Township 17 S., Range 12 E.,W.M. Being 30 acres more or less. for the sum of $9,500.00, to be paid in the following manner: $950.00 in cash, and the balance in equal payments of $103.74 including interest. At this time the Commission entered into an agreement with Martin Jackson Bruner and/or Judy Bruner for the following described real property situated in Deschutes County, State of Oregon, to -wit: NWuNEkNE4 Section 6, Twp. 18 S., Range 13 E.,W.M. for the sum of $5,250.00, to be paid in the following manner: $2,625.00 in cash, and the balance in equal payments of $31.85 including interest. -4- I vol 1 f'?? At this time the Commission entered into an agreement with Eldon R. b Doris E. Branch and Margaret G. 8 William J. Nicoll for the following des- cribed real property situated in Deschutes County, State of Oregon, to -wit: NErSEj Section 32, Township 14 S., Range II E.,W.M. (less the northerly 50' and easterly 50' for road purposes) for the sum of $14,500.00, to be paid in the following manner: $1,450.00 in cash, and the balance in equal payments of $158.34 including interest. IN THE MATTER OF LAPINE AMBULANCE AGREEMENT: At this time the Commission entered into an agreement with the LaPine Ambulance Association for services to be provided by the County for which the LaPine Ambulance Association would, upon billing by the County, remit within ten days from receipt of billing. IN THE MATTER OF VETERANS SERVICE AGREEMENT WITH JEFFERSON COUNTY: At this time the Commission entered into an agreement with Jefferson County for the services of the Veterans Service Officer, Secretarial help and payroll expense, and mileage. IN THE MATTER OF LEASES ON COUNTY LANDS: At this time the Commission approved grazing leases on county lands to Lloyd Luelling and R. L. Coats. IN THE MATTER OF PAYMENT FOR VACATION TIME: At this time the Commission authorized payment of two weeks salary in lieu of vacation to Agnes Selfors. This is an exception to the adopted personnel rules because of a shortage of help in the County Clerk's office. IN THE MATTER OF XEROX MACHINE: At this time the Commission signed an order replacing the Model 2400 Xerox machine with a Model 7000. IN THE MATTER OF SALARY FOR COUNTY EMPLOYEES: At this time the Commission Ordered that the Salary plan for county employees as prepared by Eric Carlson and Associates in April, 1971 be adopted with an ammendment establishing the annual salary for al -I elected officials at $10,608.00, and excluding all employees of the Sheriff's Dept. which are involved in union negotiations. IN THE MATTER OF AGREEMENT FOR JANITORIAL SERVICES: At this time the Commission entered into an agreement with Millie Chopp for janitorial services at the Department of Public Works Building. This agreement to run from July I, 1971 to June 30, 1972. IN THE MATTER OF REFUND OF TAXES: At this time the Commission ordered F. C. Sholes, Tax Collector, to make the following refund of taxes: Blue Chip Realty - Sydney Gross Overpayment $96.27 -5- Vol 1t IN THE MATTER OF A DEED: P41' At this time the Commission executed -the following Deed for county - owned land: Deschutes County to Jack N. Vogt & Martha C. Vogt: SWkNE4 Sec. 12, Twp. 16 S., Range II E.,W.M. for the sum of $3,500. IN THE MATTER OF THE PROPOSED FORMATION OF SPECIAL ROAD DISTRICT #I: This matter coming before the Board of Commissioners by the petition of more than 25% of the persons who, according to the latest assessment role, hold title to land within the proposed special road district (description in attached Order), said petitions asking that a special road district be estab- lished under the provisions of ORS Sections 371.305 through 371.385. It being the intention of the Board of Commissioners to organize the described territory into a special road district named, Special Road District #I. It is ordered that a Hearing be had on the matter of such proposed formation on Wednesday, July 28, 1971 at 10:00 a.m., Deschutes County Courthouse. IN THE MATTER OF BUDGET HEARING: Budget Hearing held June 30, 1971, 10 a.m., District Courtroom, Des- chutes County Courthouse. The hearing was called to order by Commission Chairman, W. F. Schinkel, with all commissioners present, but without anyone appearing on behalf of the public. Commissioner McCann proposed that the Approved Budget be ammended as follows: Pg. I - Line I - increased $2,032 for an extended total of $12,720. Line 2 - increased $500 for a total of $15 800. Pg. 2 - Line 31 - increased $2,532 for a total of $611,484. Pg. 4 - Line 5 - increased $420 for a total of $8,736. Line 14 - reclassify Marie Noaks to Accounting Clerk II and place her on step 4 of salary range, increasing the total by $300 to $6,204. Line 18 - increased to $123,520. Line 34 - increased to $140,800. Pg. 7 - Line I - increased $500 (reflecting City of Bend budgeted salary adjustment) for a total of $14,348. Line 6 - increased to $35,792. Line 27 - increased to $38,992. Pg. 8 - Line 3 - reduced by $396 for a new line total of $5,232. Line 25 - reduced to $39,829. Pg. 9 - Line 2 - increased $280 - 6 mos. @ $405 and 6 mos. @ $425 for a new line total of $5,080. Line 5 - increased to $36,904. Line 16 - increased to $42,304. Pg. 17 - Line 3 - delete "Sheriff 60%, D.A. 40% Newhouse" from des- cription of requirement. Pg. 20 - Line 2 - change to 3 mos. @ $842 and 9 mos. @ $884 increasing line total to $10,482. Line 5 - increased to $31,646. Line 15 - increased to $35,996. Pg. 21 - Line 7 - increased by $20 for line total of $4,840. Line 10 - increased to $38,737. Line 25 - increased to $50,469. Pg. 22 - Line 2 - reduced by $175 - 12 mos. @ $660 for line total of $6,350. Line 3 - reduced by $45 for line total of $5859. Line 9 - reduced to $38,761. Line 23 - reduced to $45,436. Pg. 26 - Line 6 - increase State Industrial 29% to $6,450. Line 8 - reduced to $800. Line 32 - correct total to $211,333. Commissioner McCann moved the budget be adopted as ammended. The motion was seconded by Commissioner Peden and unanimously passed. A motion by Com- missioner Peden to adopt the highest permissable amount for a tax base was seconded by Commissioner McCann and approved with $621,128.95 adopted as the legal base. Commissioner McCann moved that an order be drawn instructing the Trea- surer to distribute any balance in the Land Sale fund to the various taxing districts. Seconded by Commissioner Peden and passed with 3 yeas. At 10:07 a.m. the hearing on the supplemental budget was opened by Chairman Schinkel. There being no questions and no objection to the proposal, Commissioner McCann moved its adoption. Seconded by Commissioner Peden and passed. There being no one in attendance, and no questions or objections, the hearing was adjourned at 10:10 a.m. At 10:15 a.m. Mrs. Martin Bruner of 209 E. 10th St., Bend came in to attend the Budget hearing and was very upset that the hearing was over. At her request, the Board of Commissioners upon being advised that there had been a news item in the Tuesday, June 29, Bend Bulletin stating that the hearing was scheduled for 10:30 a.m. instead of 10 o'clock as provided in the legal notice for the hearing, agreed to listen to any proposal that might be submitted. By 10:30 there were some 25 persons present and at Mrs. Bruner's request the detailed ammendment to the Budget was again read. After consider- able discussion of many things other than the Budget, and there being no further testimony, Chairman Schinkel again closed the hearing at 11:20 a.m. IN THE MATTER OF PERSONNEL ACTION: At this time the Commission approved the request of Lorin Morgan to place Mary Jo Cochran on the payroll for the Planning Commission as a Secre- tary 2 at an annual salary of $4,620 beginning July I, 1971. At this time the Commission noted the termination of employment of Ben Hamilton Jr. as Weekend Relief for the J -J Boys Ranch. At this time the Commission approved the request of Eric Larson to place Roger Rhodes and David H. Burton on the payroll for the J -J Boys Ranch as part time weekend relief at $50. per 48-hour shift. At this time the Commission approved the request of Charles Plummer to place Terry Dale Lindsey on the Road Department payroll at $2.58 per hour to work on the patching crew. At this time the Commission upon the advisement of Charles Plummer that L. R. Davis had sucessfully completed his probationary period as of June I, 1971, approved a salary increase to $600 effective June I, 1971. IN THE MATTER OF ASPHALT BID: At this time the bid opening was conducted by the County Clerk, Rosemary Patterson, for Asphaltic Concrete Paving for Butler Mkt. Road and various bridge approaches. R. L. Coats of Deschutes Redi-Mix was the successful bidder at $7.89 a ton for 4,500 tons. -7- VOL PAI; FF! Pg. 27 - Line 6 - increased to $213,733. Line 10 - increased to $1,134,547.20. { Pg. 29 - Line I - change to read "Administrator of Public Works" with adopted salary of $12,900. Line 2 - delete all except Historical data. Line 4 - change to read "Civil Engineer" at an annual salary of $10,200 - 6 mos. @ $825 and 6 mos. @ $842. Line 25 - reduced to $279,121. Pg. 30 - Line 8 - increased to $163,529. Line 29 - increased to $456,179. Commissioner McCann moved the budget be adopted as ammended. The motion was seconded by Commissioner Peden and unanimously passed. A motion by Com- missioner Peden to adopt the highest permissable amount for a tax base was seconded by Commissioner McCann and approved with $621,128.95 adopted as the legal base. Commissioner McCann moved that an order be drawn instructing the Trea- surer to distribute any balance in the Land Sale fund to the various taxing districts. Seconded by Commissioner Peden and passed with 3 yeas. At 10:07 a.m. the hearing on the supplemental budget was opened by Chairman Schinkel. There being no questions and no objection to the proposal, Commissioner McCann moved its adoption. Seconded by Commissioner Peden and passed. There being no one in attendance, and no questions or objections, the hearing was adjourned at 10:10 a.m. At 10:15 a.m. Mrs. Martin Bruner of 209 E. 10th St., Bend came in to attend the Budget hearing and was very upset that the hearing was over. At her request, the Board of Commissioners upon being advised that there had been a news item in the Tuesday, June 29, Bend Bulletin stating that the hearing was scheduled for 10:30 a.m. instead of 10 o'clock as provided in the legal notice for the hearing, agreed to listen to any proposal that might be submitted. By 10:30 there were some 25 persons present and at Mrs. Bruner's request the detailed ammendment to the Budget was again read. After consider- able discussion of many things other than the Budget, and there being no further testimony, Chairman Schinkel again closed the hearing at 11:20 a.m. IN THE MATTER OF PERSONNEL ACTION: At this time the Commission approved the request of Lorin Morgan to place Mary Jo Cochran on the payroll for the Planning Commission as a Secre- tary 2 at an annual salary of $4,620 beginning July I, 1971. At this time the Commission noted the termination of employment of Ben Hamilton Jr. as Weekend Relief for the J -J Boys Ranch. At this time the Commission approved the request of Eric Larson to place Roger Rhodes and David H. Burton on the payroll for the J -J Boys Ranch as part time weekend relief at $50. per 48-hour shift. At this time the Commission approved the request of Charles Plummer to place Terry Dale Lindsey on the Road Department payroll at $2.58 per hour to work on the patching crew. At this time the Commission upon the advisement of Charles Plummer that L. R. Davis had sucessfully completed his probationary period as of June I, 1971, approved a salary increase to $600 effective June I, 1971. IN THE MATTER OF ASPHALT BID: At this time the bid opening was conducted by the County Clerk, Rosemary Patterson, for Asphaltic Concrete Paving for Butler Mkt. Road and various bridge approaches. R. L. Coats of Deschutes Redi-Mix was the successful bidder at $7.89 a ton for 4,500 tons. -7- IN THE MATTER OF PERMITS GRANTED: f� volt. 14 At this time the Commission granted the following permits: #78326, #78322, #78317, #78316 to Pacific Northwest Bell to construct buried cable on or across Deschutes County right-of-way. IN THE MATTER OF INSTALLING A PIPELINE: At this time the Commission granted a permit to the City of Bend to install a 6" water pipeline on or across Deschutes County right-of-way. At this time the Commission granted a permit to United Telephone Co. of the N. W. to install a pipeline on or across Deschutes County right-of-way. IN THE MATTER OF CONSTRUCTING AN ACCESS: At this time the Commission granted a permit to Denver L. Gilliss to construct an access on or across Deschutes County right-of-way. At this time the Commission granted a permit to C. P. Cox to construct an access on or across Deschutes County right-of-way. There being no further business, Commission session was adjourned. BOARD OF COMMISSION 1 CHAtiI RMA COMMI