2004-1105-Minutes for Meeting August 09,2004 Recorded 8/20/2004DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK rJ y
COMMISSIONERS' JOURNAL 1$110/2004 10:40:22 QM
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2004-1108
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 9, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom De Wolf.
Also present were Mike Maier, County Administrator; Tammy Credicott, Property
Management; Mark Mills and Mike Espinoza of the Sheriffs Office; Anna Johnson
and Susan Ross, Commissioners' Office; and Taffy Gleason of the Bend Community
Center. No representatives of the media or other citizens were present. -
The meeting began at 1: 35 p. m.
1. Lottery Grant Request.
The Board indicated three separate requests for lottery funds were sent to them
by Bend Community Center, and had asked that Taffy Gleason attend today's
meeting to clarify these requests.
Ms. Gleason said that she was unsure of the parameters, and thought that
submitting requests for different items was appropriate. She went on to explain
the nature of the work done at the Center, which includes interaction with social
agencies, a thrift store that provides free items to the needy, and a "feed the
hungry" program.
The Center generates operational funds from leasing out the property to a
variety of groups. Many of the groups are social agencies that cannot afford to
rent space elsewhere. The Center is self-supporting as a result of income
generated from the lease fees.
However, a variety of items are needed to enhance the marketability of the
space, such as tables, chairs, sound equipment and other items.
Minutes of Administrative Liaison Monday, August 9, 2004
Page 1 of 4 Pages
After a brief discussion, it was determined that Ms. Gleason would work with
Susan Ross to evaluate the Center's needs in the event that the County has
excess equipment that might be used by the Center. A revised request for grant
funds will then be submitted by Ms. Gleason.
Regarding a lottery grant request from RSVP (Retired & Seniors Volunteer
Program), the Board authorized a disbursal of $1,000 from each of the three
Commissioners' funds for the purchase of equipment.
2. Discussion regarding Posting Signs at the County's Redmond Property.
Tammy Credicott explained that the County -owned property located east of
Redmond is plagued by the dumping of trash and abandoned and stolen
vehicles, and is subject to squatters who use campfires. Drug trade is also
occurring on the property. Ms. Credicott suggested that signs be posted to
make it clear that this type of activity is not allowed.
Mike Espinoza further explained that there are at least twenty abandoned
vehicles on the property, along with an undetermined amount of trash. Funds
are needed to help with this issue, to remove the trash and abandoned vehicles,
and to provide adequate signage so that the Sheriffs Office can take
enforcement action.
After a lengthy discussion, Ms. Credicott and Mr. Espinoza were asked to work
with Legal Counsel, Timm Schimke of Solid Waste and representatives of the
Road Department to work out a plan to deal with problems at the property.
3. Discussion of a Request from Central Oregon Irrigation District to
Purchase Excess County Land Located Near Deschutes Junction.
Tammy Credicott said that the County owns a 1.7 -acre parcel that is not a legal
lot of record that COID would like to purchase to add to its adjacent land. Mike
Maier suggested that an updated appraisal of the property be completed, with
the cost of the appraisal to be split with COID.
Commissioner Luke stated that it is the County's policy to sell property that the
County can't use. He asked that this potential purchase be negotiated through
Mike Maier, with final documents to be presented to the Board for
consideration.
Minutes of Administrative Liaison Monday, August 9, 2004
Page 2 of 4 Pages
4. Discussion of the Display of Artwork in the Deschutes Services Center.
A discussion took place regarding the placement of artwork in the new building.
A proposal was made that employee artwork be exhibited if appropriate, along
with historical photographs and the rotating art displayed through Mirror Pond
Gallery. The general consensus was that this was a good idea.
Anna Johnson asked the Board how they would like the building's grand
opening to be arranged; i.e. whether there should be a formal ceremony, a
program, reception, tours or invitations; and who should be formally invited. It
was suggested that invitations be sent to elected officials, previous
Commissioners and others as appropriate, with releases to be sent to the media.
5. Building Projects Update.
Susan Ross said that the Justice Center project signage is going up, and she is
working with the City regarding Bond Street access. The security station is
moving to the back of the building later in the week. The project is to take
approximately one year.
The Commission on Children & Families has now relocated into the old
administration building.
The Commissioners approved a change order for installing a card access for the
west side elevator.
DEWOLF: Move approval of a change order needed to install a card access for
the west side elevator.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Ms. Ross stated that Norton Street is partially paved, and asked the
Commissioners to consider whether an overlay should be done to make the
paving consistent throughout the project.
She added that Arland Keeton would be attending the next Administrative
Liaison to discuss various building issues with the Commissioners.
Minutes of Administrative Liaison Monday, August 9, 2004
Page 3 of 4 Pages
Being no further items brought before the group, the Administrative Liaison
adjourned at 2:55 p.m.
At 3:05 p.m., at the beginning of the Board's regular department update with
Community Development, Legal Counsel requested that Order No. 2004-070 be
approved by the Board.
This order accepted a petition and set a date for a public hearing for the
Cascade Highlands LLC Annexation into Deschutes County Rural Fire
Protection District No. 2. Approval was necessary so that the appropriate
notice could be published in the Bulletin in a timely fashion.
LUKE: Move approval of Order No. 2004-070.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Chair votes yes.
DATED this 9th Day of August 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
chael M. Daly Chair
At
Dennis R. Luke, Commissioner
Tom DeWolf, Commissioner
Minutes of Administrative Liaison Monday, August 9, 2004
Page 4 of 4 Pages