2004-1147-Minutes for Meeting August 30,2004 Recorded 8/31/2004DESCHUTES COUNTY OFFICIAL RECORDS w 1004.1141
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 08/31/2004 04;48;55 PM
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2004-11 7
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BOARD MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 30, 2004
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R.
Luke. Also present were Mike Maier, County Administrator; Susan Ross and
Anna Johnson, Commissioners' Office; Becky Wanless, Adult Parole &
Probation; George Kolb, Road Department; Laurie Craghead, Legal Counsel;
Suzanne Donovan and Roger Kryzanek, Mental Health Department; Marty
Wynne, Finance Department; and Tom Anderson, Jeff Freund and Steve
Jorgensen, Community Development Department.
Also present were Chris Barker of the Bulletin, and Molly Graham of Z-21 TV;
and four other citizens.
Chair Mike Daly opened the meeting at 10:00 a.m.
The Commissioners awarded a fifteen year longevity plaque and letter to Becky
Wanless, and a twenty-year longevity plaque and letter to Susan Ross.
1. Before the Board was Citizen Input.
None were offered.
2. Before the Board was Consideration of Signature of Document No. 2004-
425, an Intergovernmental Agreement between Deschutes County and
Bend Police Department regarding the Parole & Probation Department's
Use of the Bend Firearms Range.
Becky Wanless said that Parole and Probation officers are required to qualify at
the range four times a year.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 1 of 9 Pages
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2004-
426, an Agreement between Deschutes County and ALTRA, LLC
regarding Property Leased for Adult Parole & Probation in La Pine.
Becky Wanless indicated that this should be the last year the lease of this
property is necessary, since the new La Pine Service Center is being developed
at this time and her department will eventually be located there.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2004-
399, an Agreement with Crook -Deschutes ESD regarding the Ready -Set -
Go Program.
Commissioner Luke stated that the revenue and expenses weren't budgeted for
this fiscal year. Suzanne Donovan replied that her department didn't know the
amount until the grant was received. Commissioner Luke indicated that Marry
Wynne in Finance believes the accounting can be handled in a different manner.
Commissioner DeWolf asked if registered nurses make the home visitations.
Ms. Donovan indicated that these visits can't be done by registered nurses at
this time because it is cost prohibitive.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 2 of 9 Pages
5. Before the Board was Consideration of Signature of Document No. 2004-
408, an Intergovernmental Agreement with the Oregon Department of
Human Services for Chemical Dependency Treatment Services.
Roger Kryzanek stated that this is the annual master contract for the State's
fiscal year, October through September. There are no substantial changes from
the current contract. Rate changes went into effect on August 1, and those
adjustments are for the most part revenue neutral.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was Consideration of Signature of Order No. 2004-073,
Surrendering Portions of SW 19th Street and SW Badger Road to the City
of Redmond.
George Kolb said that this area has been annexed into the City of Redmond.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was Consideration of Signature of an Acceptance of a
Road Dedication Deed for Kiowa Drive at 93rd Place, Bend.
George Kolb explained that a small portion of a right of way owned by the
Oregon Department of Transportation is needed for the Kiowa Drive Local
Improvement District project, and ODOT has agreed to the dedication.
LUKE: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 3 of 9 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
8. Before the Board was Consideration of Chair Signature of an Intent to
Award Contract Letter for the Overlaying of Camp Polk Road.
George Kolb said that Hap Taylor & Sons was the apparent low bidder. The
paving should take place during September or October.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was Consideration of First and Second Readings and
Adoption, by Emergency, of Ordinance No. 2004-019, Amending Table A
of Title 17, County Road and Street Standards (for the La Pine Planning
Area).
Steve Jorgensen said that the hearing took place last week, after which the
ordinance has been prepared. No comments have been received since the
hearing. An emergency adoption would help expedite an existing project that
has received building approvals.
Commissioner Luke stated that he received a call from someone who would
like to bring rocks up to the surface of the swales. George Kolb explained that
the vegetation in the swales cleans the run-off from the roads, and if rocks are
put in the filtering process doesn't occur. He stated that the only thing that
helps by having rocks in the swales is that people won't park in them.
Laurie Craghead clarified that Community Development was not advised that a
hearing wasn't needed due to a shortened notification time in the mailing to
interested parties. This was a procedural error since the ordinance was not
finished at the time of the hearing. Someone could object and say that they
were substantially prejudiced in this issue, which is unlikely since all of the
information has been made available to the public in some form.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 4 of 9 Pages
LUKE: Move first and second readings by title only, declaring an
emergency.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
At this time Chair Daly did the first and second readings by title only, declaring
an emergency.
LUKE: Move approval of Ordinance No. 2004-019.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was Consideration of Signature of Documents No. 2004-
416 through 2004-424, Agreements with Schools regarding Sanitation
Inspections of School Food Service Facilities.
Jeff Freund stated that this is the annual agreement with the individual school
districts to conduct food service facilities inspections. The only adjustment this
year was a language change that includes a clause that the agreement will
automatically renew each year, for a total of three years, unless one of the
parties wishes to make changes or cancel the agreement.
Mike Maier asked about the inspections of the jail and Juvenile Community
Justice Center. Mr. Freund replied that these facilities are inspected as a part of
their recertification.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 5 of 9 Pages
11. Before the Board was Consideration of Signature of Document No. 2004-
414, a Lease Agreement between Deschutes County and the Family
Resource Center of Central Oregon regarding the Use of Space in 1130
NW Harriman St.
LUKE: Move approval, including a similar lease agreement to be entered
into by Deschutes County and United Way.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
12. Before the Board was Consideration of Signature of Resolution No. 2004-
104, Ratifying Sunriver Service District's Contract with the Bend Police
Department regarding the Use of Bend Police Department's Firearms
Range.
Mike Kennedy of the Sunriver Police Department indicated this is basically the
same agreement that Parole & Probation has with Bend Police Department
regarding use of the firearms range.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District.
DEWOLF: Move approval, subject to review.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 6 of 9 Pages
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District.
DEWOLF: Move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County.
DEWOLF: Move approval, subject to review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
16. ADDITIONS TO THE AGENDA
A. Before the Board was the Reading and Consideration of Signature of a
Proclamation Declaring September "National Preparedness Month" in
Deschutes County.
Bobbie Bourne, the Emergency Services Director of the American Red
Cross, Oregon River Chapter read the proclamation to the audience.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 7 of 9 Pages
She added that on September 25 there will be a Family Preparedness Expo
held at the Old Mill District, with about twenty agencies participating. The
goal is to show families and organizations what the various groups do, and
to provide educational material so that individuals, families and
organizations can be prepared for a variety of emergency situations.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
B. Before the Board was Consideration of Signature of Resolution No.
2004-105, Authorizing the County's Full Faith and Credit Refunding
Obligations, Series 2004.
Marty Wynne stated that certificates of participation were issued to finance
CDD building project about nine years ago. There's a ten-year call date, and
the County has an opportunity now to refund this issue — similar to
refinancing — to save money due to relatively low interest rates.
The net savings would be about $70,000, which would be applied to
Community Development's funds.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being no further items brought before the Board, Chair Daly adjourned the
meeting at 10:40 a.m.
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 8 of 9 Pages
DATED this 30th Day of August 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
is dael WD Chair
Dennis R. Lu'lke,tornmissioner
To De olf, Commissioner
Minutes of Board of Commissioners' Meeting Monday, August 30, 2004
Page 9 of 9 Pages