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2004-1184-Minutes for Meeting September 08,2004 Recorded 9/9/2004DESCHUTES COUNTY OFFICIAL RECORDS �J 2004'i�84 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 09/0912004 03;44;04 PM IIIIIIII 1111111111111111111111111 2004-1184 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 8, 2004 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Michael M. Daly and Dennis R. Luke; Commissioner Tom De Wolf was out of the office. Also present were Mike Maier, County Administrator; Doreen Blome . George Read, Tom Anderson and Catherine Morrow, Community Development Department; Laurie Craghead, Legal Counsel; Susan Ross, Commissioners' Office; Elaine Severson, Health Department; Joe Studer, Forestry Specialist; media representative Lily Raff of the Bulletin; and five other citizens. Chair Mike Daly opened the meeting at 10: 02 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Resolution No. 2004- 106, Declaring a Vehicle as Surplus Property and the Sale of Said Property to Heart of Oregon Corps. Mike Maier gave an overview of the item. He said that the vehicle was previously used in the Work Center program, which has been discontinued. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 1 of 7 Pages 3. Before the Board was Consideration of Approval of Order No. 2004-012, Accepting a Petition to Annex Property into the Deschutes River Recreation Homesites, Unit 6, Parts I & II No Shooting District, and Setting a Hearing Date. Doreen Blome' gave an overview, referring to an oversized map that shows recent annexations and the proposed annexation. Signatures have been certified by the Clerk's Office, and the hearing date would take place on September 29. She said that Walt Schloer is going to issue a federal order to restrict rifle shooting along parts of the river where there are a lot of residences; shotguns would still be allowed for bird hunting, however. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 4. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2004-012, an Amendment to the County Comprehensive Plan in regard to Adopting the County Coordinated Population Forecast. Catherine Morrow explained that at the last meeting some written testimony was submitted by Paul Dewey. Since then the coordination group met and determined that the record was adequate and the findings were sufficient, and the group chose not to address any of the issues raised by Mr. Dewey. They recommend the Board adopt the ordinance. If appeals are made to LUBA (the Oregon Land Use Board of Appeals), each jurisdiction has already signed an agreement to defend the findings. The emergency clause will allow this issue to quickly go to LUBA if it is appealed, so the cities can begin their projects that are tied to the forecast. LUKE: Move first and second reading of Ordinance No. 204-012, by title only, declaring an emergency. DALY: Second. Chair Daly did the first and second readings by title only, declaring an emergency. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 2 of 7 Pages LUKE: Move approval of Ordinance No. 2004-012. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 5. Before the Board was Consideration of Second Reading and Adoption of Ordinances on Ordinances No. 2004-017 and 2004-018, regarding an Expansion of the Bend Urban Growth Boundary. Catherine Morrow reminded the Board that the first reading was conducted at the last Board meeting. No further information has been received since then. LUKE: Move second reading of Ordinance No. 2004-017. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Chair Daly did the second reading of Ordinance No. 2004-017. LUKE: Move approval of Ordinance No. 2004-017. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. LUKE: Move second reading of Ordinance No. 2004-018. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Chair Daly conducted the second reading of Ordinance No. 2004-018. LUKE: Move approval of Ordinance No. 2004-018. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 3 of 7 Pages 6. Before the Board was Consideration of Approval of Findings in Support of Reducing Time for Solicitation for a Request for Proposal for Forest Thinning and Fuel Treatment Projects in La Pine. Catherine Morrow said that Joe Stutler, Forestry Specialist, and Peter Gutowsky, Community Development's new planner, have helped to move this project forward. She requested that the findings be adopted with a 14 -day solicitation instead of the usual 30 -day solicitation so that work can begin sooner. The process will include the publishing of notices, posting a notice at the property, a press release, and contacting anyone who has ever indicated an interest in the project, including additional names that Mr. Stutter provided. The County's agreement with Pahlisch Company provides that the County will do this work so that Pahlisch can begin its final improvements. Pahlisch has applied for final plat approval, and hope to have ten to fifteen lots and possibly homes ready for sale in the spring. Mr. Stutter added that the shortened solicitation period would allow the process of reducing fuel loads to begin before adverse weather starts. He said he sees no losers in this scenario. Commissioner Daly commented that he originally voted against this action because it may have eliminated some contractors. Ms. Morrow explained that specifications have been developed, and a variety of approaches can be used. Mr. Stutter said that the selection committee will include him, Ms. Morrow, and foresters from the Forest Service and the Department of Forestry. This committee will look for the best provider of this service. Ms. Morrow added that Mr. Stutler has made her aware that because of the nature of the site, the request for proposal was sent out not only to those who may want to do the work for a fee, but also to those who may actually want to purchase the right to thin the trees, if they can use the material for chips and poles. However, the specifications require no cutting of the ponderosa pines on site. The selection will be made on the basis of price, equipment to be used and experience. The Board will award the contract once the provider has been selected. Commissioner Daly stated that since there might be a good chance that someone may actually want to pay for the ability to thin the property, he will support it. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 4 of 7 Pages LUKE: Move approval of the findings document as submitted by staff. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 7. Before the Board was a Public Hearing, and Consideration of Signature of Order No. 2004-074, Approving the Annexation of Cascade Highlands LLC Property into Deschutes County Rural Fire Protection District #2. Laurie Craghead explained a portion of Cascade Highlands is not within the District. Appropriate notice was published, and the Department of Revenue quickly gave approval after the legal description was corrected. Paul Blikstad of Community Development has indicated this is in compliance with County land use regulations and the comprehensive plan. Chair Daly opened the public hearing. Being no testimony offered, he closed the hearing. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $18,922.67 (two weeks). LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 5 of 7 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $2,098.14 (two weeks). LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $2,711,267,90 (two weeks). LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. 11. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of a Request for Chair Signature of Documents to Have the County to be the Applying Agency for Grant Funds for COCAAN (Central Oregon Community Action Agency Network). Susan Ross explained that the County has to be the applying agency for this food recovery program grant in the amount $17,744. It's a pass through grant to COCAAN. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, September 8, 2004 Page 6 of 7 Pages B. Before the Board was Consideration of Signature of Resolution No. 2004- 107, Appropriating New Grant Funds in the HealthyStart Prenatal Service Fund. Elaine Severson explained that this grant would fund the employee who has in the past administered this program, which helps women get early prenatal care. An amount of $10,000 would be placed in the budget, combined with a small tobacco program FTE to give this employee a half-time position. She would be converted from an hourly to a benefited position, with 10% from the tobacco program and the balance from the HealthyStart program. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Chair votes yes. Being no further items brought before the Board, Chair Daly adjourned the meeting at 10: 45 a.m. DATED this 8th Day of September 2004 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Minutes of Board of Commissioners' Meeting Page 7 of 7 Pages AcKail A Daly, it Dennis R. Luke, Commissioner Tom DeWolf, Commissioner Wednesday, September 8, 2004