2004-1235-Minutes for Meeting August 16,2004 Recorded 9/24/2004COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL 0912412004 04;42;30 PM
11111111 11tiIIIIIIIII I IIIIIIII
2004-id
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 16, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Tammy Credicott, Property
Management; Anna Johnson, David Givans, and Susan Ross, Commissioners'
Office; and Mark Pilliod, Legal Counsel. Present for part of the meeting were Mike
Viegas, Risk Management; Dennis Perkins, Community Development, David Welsh,
CIDA; and representatives of Keeton -King; Arland Keeton, Mary Campbell, and
Matthew Snyder. No representatives of the media were present.
The meeting began at 1: 30 p.m.
1. Discussion Regarding Agreement with Bend Park & Rec Regarding the
Pine Nursery/Canal Property Transaction.
Mark Pilliod said that the IGA with Bend Park and Rec will need to be
changed, and the County will need to release the reversionary clause on the
canal property. The interpretation of the IGA can't be changed, so the
description of the right-of-way would be changed. Mr. Pilliod wanted the
Board to know that the Park District will be coming up with a new proposal
because legislation denied their right to transfer a portion of the property. The
County will need to identify another property to attach the reversionary clause.
The dedication is still planned.
At 1:15 the Board went into executive session for a personnel matter under ORS
192.660(1) (i).
At 1:45 the Board came back into the Admin Liaison meeting.
Minutes of Administrative Liaison Monday, August 16, 2004
Page 1 of 5 Pages
2. Discussion of "Junk Yards" on Privately -owned Property.
Tammy Credicott explained that County -owned property located in South
County has a substantial amount of garbage and abandoned vehicles on it. A
code enforcement process is required, and tow companies can't remove the
vehicles unless we authorize them.
Commissioner DeWolf said he received a call from a resident who had a
neighborhood meeting regarding the lot. He would like County to initiate
cleaning up the lot. Ms. Credicott said that the spill over is not taking up the
entire lot but it is the worst one in South County.
Commissioner Luke asked if we were setting precedence and if there are any
environmental problems. Ms. Credicott said there is garbage but we won't
know about environmental issues until it is examined more closely.
Ms. Credicott said the property line needs to be determined. The Board was in
agreement that $2,000 could be spent on towing after the survey is completed to
determine the property line. If the costs are going to exceed that amount, Ms.
Credicott was directed to come back to the Board.
3. Discussion of Grand Opening Details.
Anna Johnson went over the details of the upcoming Grand Opening in October.
Ms. Johnson discussed the plans for artwork and Commissioner DeWolf said the
artwork should be here in September, in advance of the Grand Opening.
Ms. Johnson asked if the "Inside Deschutes County" episode regarding the
Sheriff Office's matrix should air. It has been revised to address sensitivity
issues. Commissioner Luke said the public needs to know what is going on, and
the video explains what matrixing is. The group gave the go ahead for the
project.
4. Presentation of Phone Long Distance Plans.
Renee Warner went over the Long Distance Plans that are available to the
County this year. The current contract with Unicom is expiring and she is
recommending that we now go with ATG (owned by General Electric.) ATG is
offering the lowest rate. Ms. Warner will have a local representative to work
with.
Minutes of Administrative Liaison Monday, August 16, 2004
Page 2 of 5 Pages
LUKE: Move approval for Mike Maier to work with Renee on a contract
with ATG for $.03 per minute on long distance.
DEWOLF: Second.
VOTE: LUKE: Yes.
DEWOLF: Yes.
DALY: Chair votes yes.
Mr. Maier asked for an analysis of our phone service. Ms. Warner said that Joe
Sadony said he could do something in the next seven months. There could
possibly be savings in other areas. Ms. Warner also said that the 36 -month
contract could be cancelled at any time with dissatisfaction of service.
5. Building Projects Update.
Deschutes Services Center Building
Susan Ross went over the Deschutes Service Center building ADA issues.
Arland Keeton received Bob Pike's final version of the ADA report. David
Welch reviewed the original draft and sent the County a copy of their
responses. Some of the items are not applicable. Keeton -King claims they did
follow ADA guidelines on the construction of the building. Mr. Welch still
needs to go through the newest draft and review specific items in the ADA
architectural guidelines.
Mary Campbell said the first draft had 42 items, and some of them have already
been addressed. Commissioner DeWolf asked if the Board would be getting a
copy of the next report, and Mr. Keeton indicated they would. He also said his
company will probably not agree with every issue but will take care of those
items that they feel they are responsible for. Ms. Ross said some items will be
taken care of by the County, such as signage issues.
One of the neighbors complained about the outside lights being too bright at
night. Mr. Keeton is taking care of the lighting issue at this time.
Minutes of Administrative Liaison Monday, August 16, 2004
Page 3 of 5 Pages
Alyce Hatch Center
Susan Ross said that she received a letter for a loan proposal for the Alyce
Hatch Center. They would like to pay $20,000.00 now and carry the remaining
$30,000.00 of the loan for 1 more year.
DALY: Move approval to accept their proposal of $20,000.00 paid now and
the terms to be rewritten for the remaining $30,000.00 to be paid in
one year.
DEWOLF: Second.
VOTE: DEWOLF
LUKE:
DALY:
6. Other Business.
Yes.
No.
Chair votes yes.
Recreational Vehicles at the Fairgrounds
Commissioner Daly asked if the Fair Director should enforce R.V. dealer
licensing issues at the Fairgrounds. Mr. Maier said the enforcement agency is
the D.M.V. It was agreed that the license to sell R.V.'s 50 miles away from a
dealer's area is a D.M.V. license issue and they should enforce these licenses.
County policy should have a comment that the license is required.
Redmond Property
Mark Pilliod said the Redmond property split is seen differently by the City of
Redmond. He will continue to work with them to change the IGA as there
seems to be miscommunication on the terms. Mr. Maier said there is no end
date on the timeline and he recommended setting an ending date. He suggested
getting word to the City that someone from the City should be at the
meeting on Thursday. Mr. Pilliod will work with them on a November 2004
end date and other issues.
Being no further items brought before the group, the Administrative Liaison
adjourned at 2:55 p. m.
Minutes of Administrative Liaison Monday, August 16, 2004
Page 4 of 5 Pages
DATED this 16th Day of August 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tom DeWolf, Commissioner
minutes of tiammistrative Liaison Monday, August 16, 2004
Page 5 of 5 Pages