2004-1278-Resolution No. 2004-122 Recorded 10/12/2004REVIEWED
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LEGAL COUNSEL
�--COUNTY OFFICIAL
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NANCYUTES BLANKENSHIP, COUNTY CLERKDS Y�1 200;'78
COMMISSIONERS' JOURNAL 10112/2004 03:41:53 PM
1111�1III I1Q11III1IIIIIIIN III
204-1
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2004-2005 * RESOLUTION NO. 2004-122
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office Fund,
Non -Departmental, Contingency $15,811
TO: 255-3700-423.94-30 Deschutes County Sheriffs Office Fund,
Adult Jail, Furniture & Fixtures $15,811
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this �th day of October, 2004.
ATTEST:
Recording Secretary
PAGE I OF 1 -RESOLUTION NO. 2004-122 (10/11/04)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: October 11, 2004
Resolution No. 2004-122
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources -
Total Resources
Requirements:
Deschutes County Sheriff's Office Fund, Non -Departmental, Contingency 255-4500-501.97-01
Deschutes County Sheriff's Office Fund, Adult Jail, Furniture & Fixtures 255-3700-423.94-30
Total Requirements
349,415 (15,811) 333,604
- 15,811 15,811
349,415 - 349,415
DESCHUTES
COUNTY
SHERIFF'S
OFFICE
LES STILES
Sheriff
63333 W. Hwy. 20
Bend, OR 97701
Bend Station
541-388.6655
Fax 541.389.6835
Administration
541-388.6659
Fax 541-389.4454
La Pine Station
51530 Huntington Rd.
La Pine, OR 97739
541.536-1758
Fax 541.536-5766
Sisters Station
703 N Larch St., Suite C
541-549.2302
Fax 541-549-1762
Terrebonne Station
8222 N Hwy 97
Terrebonne, OR 97760
541.923-8270
Fax 541.548-7589
Special Services/SAR
541-388-6502
Fax 541.388.0793
Emergency Services
541-617-3303
Fax 541.388-0793
Adult Jail
541-388-6661
Fax 541-330.9162
DATE: September 28,2004
TO: ley Wynne
SUBJECT: Appropriation Transfer
The Capital Outlay for purchase of the Space saver file system in the
Adult Jail was approved in FY03-04. The invoice has just been received
and needs to be charged to FY04-05 funds.
Will you please make a FY04-05 transfer from contingency of $15,811 to
Furniture and Fixtures in Fund 255.
TO Furniture and Fixtures 255-3700-423.94-30 $15,811.00
FROM Contingency
dial Ross
Business Manager
255-4500-501.97-01 $(15,811.00)
LES STILES
Sheriff
63333 w. Hwy. 20
Bend, OR 97701
Bend Station
541-388-6655
Fax 541-389-6835
Adm anistrat1oii
541-388-6659
Fax 541.389-4454
La Pine Station
51590 Huntington Rd.
La Pine, OR 97739
541-536-1758
Fax 541-536-5766
Sisters Station
703 N Larch St., Suite C
541-549-2302
Fax 541-549.1762
North Station
8222 N Hwy 97
Terrebonne, OR 97760
541-923-8270
Fax 541.548-7589
Special Services/SAR
541-388.6502
Fax 541-388-0793
Emergency Services
541.617-3303
Fax 541-388-0793
Adult Jail
541.388-6661
Fax 541-330.9162
Regional Work Center
541-617-3312
Fax 541-389.6368
FAX TRANSMISSION INFORMATION
Department:
Attention:
FIroettic'e
FAX Number: 3 50 .5 5c;2-5
Total Pages (Including this sheet):
From
NAME: FAX# (541) 389-4454
0 Les Stiles 0 Tim Edwards 0 Darla Radabaugh
F ----I, Lal -1"y ?Jlantr)n F—� Marc Mills = Sue Brewster
Jim Ross 0 Lois Brice 0 Mary Braddock
Direct Phone #: (54 1)
Subject:
0 Urgent! 0 For Review 0 Please Reply
This facsimile may contain privileged and/or confidential information intended only
for the use of the addressee. If you are not the addressee, or the person responsible for
delivering it to the person addressed, you may not copy or deliver this to anyone else. If
you receive this facsimile by mistake, please inu7lediately notify us at (54 1) 388-6655.
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure: File storaize system for jail records.
2 Department Adult Jail3.
3. Budgeted Amount
Less: Prior Expenditures
Remaining Budget f� Expenditure Amount: $15,650.00
4. Charge to: _255_ _3700_ _423_ " I_
Fund Dept /Div BAS EiendObj Project
5. Bids Received: Written—X— Oral None
Bid Detail: Name of Firm Aimimt Comments
Spacesaver Specialists $15,650
6. Initial Purchase Replacement _X_
Replacement Information:
Replaced Asset Description Manual filing system
Justification for Replacement Increase storage space. New system is mechanically
assisted.
Replaced Asset Number _06679-06683
Year of Purchase _1994
Original Cost
Make
Model #
Serial #
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer
required) :
2. Appropriation transfer to Capital Outlay iS necessary.
Request for an appropriation transfer must be attached to COEAF
B. Item not as described in budget
REASON:
C.MEt2GEPTCY nTJ12Ct3ASE —Item purchased prior to COEAF approval
REASON:
Department Head 4
Finance Department Review
Board of Comri-iissioner Approval
:5
Submit form to the Finance Deparumni for review and approval.
Date
Date
Date
James Ross
From:
James Ross
Sent:
Friday, June 04, 2004 3:08 PM
To:
Marty Wynne
Cc:
Les Stiles
Subject:
Appropriation Request
Marty
Attached are the appropriation transfers for the Sheriffs Office. Should you have any questions on the attached, please
call me.
DCSO Appropriation
Transfers.x...
James F. Ross
Deschutes County Sheriffs Office
Business Manager
541-322-4819
jamesr@deschutes.org
4.
Deschutes County Sheriffs Office
Appropriation Transfer Request
Fiscal Year 2003-2004
Appropriation should be transferred as follows:
Fund
Line Number
Description
Fund 236
40,000
Revised
Amount
236-1700-421.33-10
Auditing/Acct Svcs
0
236-1700-501.97-01
Contingency
Fund 237
-3,000
113,249
0
237-1700-421.18-72
Time Management
63,659
237-1700-501.97-01
Contingency
Fund 240
7,000
7,000 Unplanned
36,978
240-0800-412.43-30
Equip (non office) R&M
0
240-0800-501.97-01
Contingency
Fund 245
-47,000
2,240,313
16,000
245-1700-421-50.70
Software licenses
0
245-1700-421-94.12
Machinery& Equipment
Fund 255
Personnel Services
255-2900-421.18-76 Overtime
255-3300-421.18-76 Overtime
255-3400-421.18-76 Overtime
255-3700-421.18-76 Overtime
255-3800-421.18-76 Overtime
255-1700-421.19-02 Comp Absences Payouts
255-3500-421.12-09 Office Assistant
255-3500-421.18-85 Administrative Secretary
255-3500-421.18-76 Overtime
255-4500-501.97-01 Contingency
Check total
Material & Services
255-1700-421.43-45 Maintenance Agreements
255-1700-421.44-80 Animinal/Shelter/Care
255-2900-421.53-10 Telephone
255-3400-421.66-97 Uniforms
255-3300-421.34-07 Testing Services
255-3700-421.33-75 Medical
255-3700-421.61-46 Medication and Drugs
255-3800-421.43-30 Equip (non -office)
255-3800-421.50-40 Education & Training
255-3800-421.50-41 Tuition Reimbursement
255-3800-421.61-04 Computer supplies
255-3800-421.66-70 Computers & Peripherals
255-3900-421.31-10 Management Consulting
255-3900-421.58-40 Travel Airfare
255-4300-421.61-01 Ammunition/Range
255-4300-421.61-88 Special Supplies
255-4500-501.97-01 Contingency
Check total
Current
7,000
10,000 Actual above plan
Budgeted
40,000
Revised
Amount
To (From)
Budget Comments
0
3,000
3,000 Unplanned Kerkoch Katter audit
116,249
-3,000
113,249
0
3,000
3,000 Unplanned
63,659
-3,000
60,659
0
7,000
7,000 Unplanned
36,978
-7,000
29,978
0
47,000
47,000 Unplanned HiTech Payment
2,287,313
-47,000
2,240,313
3,000
7,000
10,000 Actual above plan
62,000
40,000
102,000 Actual above plan
100,000
95,000
195,000 Actual above plan
36,D00
46,000
82,000 Actual above plan
5,000
2,200
7,200 Actual above plan
28,218
-28,000
218
237,285
-12,000
225,285
36,160
-14,000
22,160
3,000
-2,000
1,000
183,837
-134,200
49,637
0
16,000
45,000
61,000 Unplanned building maint
0
45,000
45,000 Donations Save the Horses funds
245,946
10,000
255,946 Pagers
30,000
10,000
40,000 Staff uniforms
12,900
-10,000
2,900
65,000
-30,000
35,000
95,000
-20,000
75,000
1,000
-1,000
0
500
-500
0
700
-500
200
1,000
-1,000
0
1,000
-1,000
0
51,072
-10,000
41,072
2,500
-2,500
0
12,000
-1,000
11,000
5,000
-2,000
3,000
49,637
-30,500
19,137
0
Capital
255-2900-421.94-12
Radios
220,438
56,438 +
36;0 e
255-3700-421.94-45
Technology Improvements
51,000
500 55,500 0
255-3400-421.94-12
Radios
22,500
-22,500 0
255-3400-421.94-22
Automobiles and SUVs
220,438
-13,500 206,938
255-4100-421.94-41
Off Road Vehicles
44,304
-4,500 39,804
Check total
0