2004-1318-Minutes for Meeting October 11,2004 Recorded 10/28/2004COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKDS ��1 OOT-1318
COMMISSIONERS' JOURNAL 1012812004 12;28;12 PM
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2004-3318
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 11, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Susan Ross, Commissioners'
Oce; and media representative Chris Barker of the Bulletin.
The meeting began at 1: 30 p. m.
1. Discussion of Display Booth Installation.
After a brief discussion, it was decided that the best location to install the
display booth is in the lobby outside the first floor hearing rooms.
2. Project Update.
Susan Ross stated that some change orders need to be approved regarding the
Justice Center project. The change orders represent a credit for unneeded
millwork; the amount would be applied to systems furniture.
A deduction also needs to be approved for the control system for the HVAC
system, due to a change in the control system provider. In addition, a deduction
needs to be made because the connector between the buildings will not be needed
until the District Attorney's Office moves out at some point in the future.
LUKE: Move approval of these change orders.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair abstains. (Split vote)
Minutes of Administrative Liaison Monday, October 11, 2004
Page 1 of 3 Pages
Ms. Ross stated that regarding the shed area used by the State, they have agreed
to pay half of the cost; the County will pay the other half, in the amount of
$5,000.
She advised the Board that one of the State employees has complained about
there being not enough humidity in the new building, and has had extensive
absences that she attributes to this.
Ms. Ross explained that the cost estimate on the Courthouse remodel would be
higher than anticipated. The HVAC system is in poor condition, and the
restrooms are not ADA compliant. A fire escape is needed, as well as a
sprinkler system; these items were not required at first but now are necessary
per the Fire Marshal. The total cost of these changes is approximately $1
million. Originally only minor remodeling was anticipated. She was instructed
to analyze the project list and project development fund and report back to the
Board with suggestions at the next meeting.
3. Executive Session.
The executive session that had been posted regarding 9-1-1 union contract
negotiations was cancelled, as the contract has been approved by the members
of the union.
4. Other Items.
Mike Maier said the manager of the Fair & Expo was approached by a group
that wanted to put in a water park at the Fairgrounds. They were asked to
provide detailed on their organization, plans, funding and so on; however, at
this point nothing further was heard from them.
Since that time, representatives of Mt. Bachelor Corporation have indicated an
interest in installing a water park. They've been asked to provide a preliminary
proposal that will be reviewed by the Board of Commissioners and the Fair
Board. If there is an interest at that point, the City would then be involved.
Potential earnings would go towards servicing the Fair & Expo Center debt.
Minutes of Administrative Liaison Monday, October 11, 2004
Page 2 of 3 Pages
A group has asked to make a presentation on the Badlands area east of Bend at
a future Board meeting. The Commissioners indicated that due to the full
schedule through October, it would be best to schedule this presentation after
the first week of November.
Being no further items addressed, the meeting adjourned at 2:55 p.m.
DATED this 11th Day of October 2004 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Michael M. Dal , Chair
D nnis R. Luke, Commissioner
Tom DeWolf, Commissioner
Minutes of Administrative Liaison Monday, October 11, 2004
Page 3 of 3 Pages