2004-1329-Minutes for Meeting October 18,2004 Recorded 10/29/2004COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKS Vd 004-1319
COMMISSIONERS' JOURNAL 10/29/2004 03;01;26 PM
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204-1320
DESCHUTES COUNTY CLERK
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 18, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Susan Ross and Anna
Johnson, Commissioners' Office; Timm Schimke, Solid Waste Department; Tom
Blust and Dennis Morris, Road Department; Mark Pilliod and Mark Amberg,
Legal Counsel; and Les Stiles and Sue Brewster, Sheriffs Office. No
representatives of the media or other citizens were present.
The meeting began at 1: 30 p.m.
1. Communications Update
Anna Johnson said that she is doing lots of United Way presentations to various
departments. Those employees who return their forms, whether or not they are
contributing, will be part of a raffle for lunches.
The new building grand opening is planned for November 9, and the details are
being coordinated.
Employee training is taking place this week; and the Citizen Update newsletter
will be distributed early next week.
Sergeant Mike Espinoza of the Sheriff s Office has asked for funding to produce
the "Slow Down" signs that are popular with citizens. The Road Department
used to make them but has discontinued that practice.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 1 of 4 Pages
LUKE: Move that the Road Department produce signs, up to a cost of
$1,500.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Sheriff Stiles added that the Sheriffs Office would match the amount, up to
$1,500; thereby allowing a total amount of $3,000 for producing the signs.
2. Discussion of Wireless Communications Facility Lease Request.
Tammy Credicott said that she has received a request for a communications
tower to be located at Knott Landfill, on the Bonneville Power Administration
line. (Information on the request is attached.)
After a brief discussion, Commissioner Luke suggested that Ms. Credicott,
Kevin Harrison of Community Development and Timm Schimke discuss
possible adverse effects and the process that would need to be followed. Sue
Brewster added that the Sheriff s Office pays much more for the towers they
utilize. Mike Maier said that payment should be no less than $1,000 per
month.
3. Project Update.
Due to time constraints, this item will be addressed at a later date.
4. Other Items.
Dennis Morris and Tom Blust wish to donate a vehicle valued at less than
$2,000 to the Heart of Oregon Corps, a non-profit agency. Since the policy
regarding the disposal of equipment to non -profits needs to be clarified, Mike
Maier suggested they speak with Mark Pilliod to find out how this can be
accomplished.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 2 of 4 Pages
Les Stiles said that the cellular phone use reimbursement policy needs to be
adjusted for some members of the department. Due the amount of time and
roaming charges, the cost is higher than it should be. Sheriff Stiles stated that
he would have Larry Blanton research plans and present his findings to the
Board.
The group then went into executive session to address several issues.
After the conclusion of executive session, the Board took action on three items.
Regarding approval of the Knott Landfill expansion (File No. A-04-8), the
Board's deliberations and decision date will be December 14, 2004 at 10:00
a.m. Documents from both parties are to be submitted by November 23, the
deadline for the first rebuttal of the documents will be on November 30, and the
deadline for the applicants' final rebuttal will be on December 7.
DEWOLF: Move the deliberations on File No. A-04-8 be conducted on
December 14.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: (Commissioner Luke was absent from the room at this
time.)
DALY: Chair votes yes.
DEWOLF: Move that the County pursue collection remedies against Royal
Blend Co. to collection on the debt owed the County.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 3 of 4 Pages
LUKE: Move that Legal Counsel work with the Bulletin to release copies of
information regarding former Sheriffs Office employees, as
discussed.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
LUKE: Move that Legal Counsel an additional attempt be made to contact all
employees not previously notified regarding the release of
information.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being no further items addressed, the meeting adjourned at 3:10 p. m.
DATED this 18th Day of October 2004 for the Deschutes County Board
of Commissioners.
ATTEST:
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Recording Secretary
Michael M. Daly, hair
Dennis R. Luke, Commissioner
Tom DeWolf, Commissi6h6r
Minutes of Administrative Liaison Monday, October 18, 2004
Page 4 of 4 Pages