2004-1340-Minutes for Meeting November 01,2004 Recorded 11/4/2004DESCHUTES COUNTY OFFICIAL RECORDS OJ X004.1340
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 1110412004 04;28;23 PM
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 1, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Tom DeWolf and Dennis R. Luke; Commissioner
Mike Daly was out of the office. Also present were Mike Maier, County
Administrator; David Givans and Anna Johnson, Commissioners'Office; Larry
Blanton, Sheriff's Office; Mark Pilliod, Legal Counsel; Ed Pecoraro, Community
Development Department; media representative Chris Barker of the Bulletin; and
Craig Edwards and Virginia Reddick, representing the United Senior Citizens of
Bend/Bend Senior Center.
The meeting began at 1: 30 p. m.
1. Update of Bend Senior Center Loan.
Mike Maier gave an overview of the status of the County's loan to the Bend
Senior Center. The no -interest loan is in the amount of $150,000, and had
previously been extended.
Craig Edwards explained that the United Senior Citizens of Bend does not own
the building, even though they contributed $70,000 of their reserves. Bend
Metro Park & Recreation District owns the land, which had been given to them
by the County. Park & Rec then leased the land to the City of Bend, and the
City owns the project. The terms of the grant indicate that the property is to be
used as a senior center for no less than five years. The City conveyed the
building to Park & Rec, with no reversionary clause in place.
Several entities were to be partners in the project. St. Charles Medical Center
pulled out, leaving Park & Rec, the USCB and Central Oregon Council on
Aging to operate the facility.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 1 of 4 Pages
Park & Rec is now concerned about funds for operating the building, and wants
$25,000 from USCB the first year, with negotiations on an annual basis. Park
& Rec also wants USCB to contribute to a salary for the manager, even though
they promised this would be taken care of at no cost. USCB has contributed a
total of $628,000 to the project, include proceeds from the sale of their old
building, fundraising dollars and reserves. The City forgave its loan of
$150,000 and has walked away from the issue.
Mr. Edwards emphasized that the key to success for use of the building is the
activities room, which is starting to produce income. However, Park & Rec has
limited the use and has not allowed USCB to run its thrift store, which in the
past was a reliable generator of income.
A facilitator was used to negotiate the differences of the groups, but nothing has
been resolved. Park & Rec wants funding to operate the building, and the
USCB doesn't have that funding available. Most of the members of the USCB
are low to middle income seniors and cannot contribute much to the revenue
stream. Therefore, the USCB would like to see low-cost programs made
available for this population.
Virginia Reddick added that the USCB didn't know they wouldn't own the
building. She was also concerned that after the five years, Park & Rec could
force the USCB out.
Commissioner Luke stated that the City was the lead partner, and the goal was
for the facility to be a senior center. Commissioner DeWolf expressed concerns
that what is occurring at this time is quite different from what was discussed
and agreed upon by the various partners a few years ago.
Commissioner Luke stated that the County is not in a position to force the loan
issue at this time, and asked that Mike Maier discuss the situation with Don
Horton of Park & Rec and report back to the Commissioners. He noted that this
issue should be discussed again when all three Commissioners are present.
2. Discussion of Memorandum of Understanding with the 9-1-1 County
Service District regarding Indirect Charges.
Mark Pilliod presented a simplified version of the agreement between the
County and 9-1-1. Mike Maier observed that these indirect costs are very
reasonable when compared to what would be charged by an outside provider.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 2 of 4 Pages
Larry Blanton added that maintenance services are handled directly by the
Sheriff's Office.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Vice Chair votes yes.
Convened as the Governing Body of the 9-1-1 County Service District:
LUKE: Move approval of signature of Ron Oliver of the E -Board.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Vice Chair votes yes.
3. Discussion of the Renaming of Squaw River Road.
Ed Pecoraro explained that this is the last road name that includes the word
"Squaw" that the County needs to address. Notices were sent out and
suggestions were received from the people living on the road as to new names,
and although many names were submitted, it appeared that "Running Eagle"
would work.
However, one of the residents strongly objected to this new name and gathered
signatures of her neighbors opposing the name change.
After a brief discussion, the Commissioners directed Mr. Pecoraro to write a
letter to the residents, offering them a choice of a meeting, perhaps with a
mediator, or voting on five or six names. They added that the letter needs to be
reviewed by Anna Johnson prior to distributing it, and it should be made clear
that the Board makes the final choice. It was suggested that the returned letters
be opened at once time, similar to that of a bid, so that all of the residents will
feel comfortable that their voice is being heard.
Minutes of Administrative Liaison Monday, October 18, 2004
Page 3 of 4 Pages
4. Presentation of Cellular Phone Plans for the Sheriffs Office.
Larry Blanton gave a brief overview of the needs of various members of the
department. There are perhaps a dozen individuals who use their cellular phone
continuously, and often are out of the regular service area, and the current
stipend arrangement does not work for them. He added that Cellular One is
preferred because coverage is more consistent and reliable.
After a brief discussion, Mr. Blanton was directed to develop a list of
individuals and their usage numbers to present to the Board. Commissioner
DeWolf added that there should be enough of a stipend to cover work expenses
but not personal expenses. He noted that there is no way to cover 100% of the
work cost all of the time.
Mike Maier suggested that there be two additional steps to the plan, which
should be adequate to cover the costs to those individuals within the County —
not just the Sheriff's Office — who generate a lot of cellular phone calls as
required by the nature of their position.
5. Other Items.
Mike Maier informed the Board that he has been advised that if the County
goes out to bid for janitorial services, it is a requirement that the County
negotiate these services with a qualified rehabilitation group before opening
bids. The group would be one that is qualified by the State.
Being no further items addressed, the meeting adjourned at 3:10 p. m.
DATED this 1St Day of November 2004 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
y, Chair
is R. tuW, Cominissioner
Tom DeWolf,
Minutes of Administrative Liaison Monday, October 18, 2004
Page 4 of 4 Pages